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Home My WebLink About10/18/2006 - STAFF REPORTS - 2.I. � FpA6M gpR iy c+ V N C, CITY COUNCIL STAFF REPORT DATE: October 18, 2006 CONSENT CALENDAR SUBJECT: AMENDMENT No. 1 TO AIRPORT PARKING LOT MANAGEMENT SERVICES AGREEMENT NO. 5215 WITH ACE PARKING MANAGEMENT, INC. FROM: David H. Ready, City Manager BY: Department of Aviation SUMMARY Airport staff is requesting approval to amend the Ace Parking Management, Inc. agreement No. 5215 effective September 1, 2006 and valid until January 31, 2011 to add Taxi Starter Service as a reimbursable expense. RECOMMENDATION: 1. Approve Minute Order No. , approving Amendment No. 1 to Airport Parking Lot Management Services Agreement No. 5215 with Ace Parking Management, Inc., effective September 1, 2006 and valid until January 31, 2011 to add Taxi Starter Service as a reimbursable expense from taxi fees for the remaining four years and five months of the Agreement. 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: The taxicab operation at Palm Springs International Airport has grown to the point that a Taxi Starter Service needs to be implemented at the Airport. Implementation of a Taxi Starter Service would provide the regulation needed to assure the public received the best service possible when using the taxis at the Airport. Ace Parking Management, Inc. is currently under a five-year contract to provide parking and traffic control at the Airport and it is recommended to amend their existing contract to provide reimbursement for the Taxi Starter Service. To adequately accommodate the traveling public, the taxi starter service would be provided fourteen (14) hours per day from November 1 through April 30 and ten (10) hours per day May 1 through October 31. This arrangement will be under Item No. n . I . City Council Staff Report October 18, 2006 — Page 2 (Ace Parking A#1) continuous review to ensure a satisfactory level of service. Further, an advisory committee comprised of Airport Staff, Taxi/CVTOA representatives, will be formed to administer resolution to Taxi/Taxi Starter Contractor disputes. At its regularly scheduled meeting on July 5, 2006, the Airport Commission recommended City Council approve this amendment to the current Agreement with Ace Parking Management, Inc. FISCAL IMPACT: IFinance Director Review: The estimated costs to provide Taxi Starter Service fourteen (14) hours per day from November 1 through April 30 and ten (10) hours per day May 1 through October 31 on an annual basis is $78,000. If it is determined by Staff that the annual fees are not sufficient to sustain the Operation, then a fee increase would be requested or Staff may recommend to modify or eliminate the program. The Taxi Starter costs will be authorized on a monthly basis throughout the remaining term of the Agreement as a reimbursable expense. This expense would be recovered by increasing the Airport Taxi Ground Access Fee — Standard pick-up from $1.00 to $2.50 per trip. David H. Ready, Ci ager Richard S. Walsh, A.A.E., Director of Aviation Attachments: Minute Order Amendment No. 1 to Airport Parking Lot Management Services Agreement MINUTE ORDER NO. APPROVE MINUTE ORDER NO. , APPROVING AMENDMENT NO. 1 TO AIRPORT PARKING LOT MANAGEMENT SERVICES AGREEMENT NO. 5215 WITH ACE PARKING MANAGEMENT, INC., EFFECTIVE SEPTEMBER 1, 2006 AND VALID UNTIL JANUARY 31, 2011 TO ADD TAXI STARTER SERVICE AS A REIMBURSABLE EXPENSE FROM TAXI FEES FOR THE REMAINING FOUR YEARS AND FIVE MONTHS OF THE AGREEMENT. I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order approving Amendment No. 1 to Airport Parking Lot Management Services Agreement No. 5215 with Ace Parking Management, Inc., effective September 1, 2006 and valid until January 31, 2011 to add Taxi Starter Service as a reimbursable expense from taxi fees for the remaining four years and five months of the Agreement, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 18th day of October, 2006. James Thompson, City Clerk AMENDMENT NO.1 TO AIRPORT PARKING LOT MANAGEMENT SERVICES AGREEMENT PALM SPRINGS INTERNATIONAL AIRPORT (Agreement No. 5215) THIS FIRST AMENDMENT to the Airport Parking Lot Management Services Agreement (the "Amendment") is made and entered into to be effective the _ day of September 2006 by and between the CITY OF PALM SPRINGS, a charter city and California municipal corporation (hereinafter referred to as the "City") and ACE PARKING MANAGEMENT, Inc., a California corporation (hereinafter referred to as the "Contractor") (collectively, the "Parties"), RECITALS A. City and Contractor previously entered into an agreement for Airport Parking Lot Management Services (the "Agreement"), which was made and entered into on February 2, 2006, concerning the provision of parking lot management contract services at the Palm Springs International Airport for an initial term of five (5) years, commencing on February 1, 2006 and terminating on January 31, 2011, and which may be duly amended, in writing, from time to time. B. Section 2.03 paragraph Z and section 2.09 paragraph F of the Agreement authorize the City's Director of Aviation to request additional services and personnel. C. City and Contractor desire to amend the Agreement to require Contractor to implement a taxi starter service at the Palm Springs International Airport ("Airport")- NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the Parties agree as follows: AGREEMENT 1. Amendment to Section 2.03, "Scope of Services." of the Agreement: Section 2.03 is hereby amended to add paragraph AA after paragraph Z:, which shall read as follows: "AA. Provide a taxi starter service, which entails the provision of one or more individuals to oversee taxicab operations on the commercial loop road at the--established taxi cab stand across from the terminal building arrival area at the Airport, including monitoring the need for taxi service at the Airport and making appropriate recommendations to either increase or decrease the number of taxicabs required to handle the passenger flow during peak or off peak periods. The purpose of the taxi starter service is to provide a liaison between passengers requesting a cab and the taxicab operators and, when appropriate, to reduce the number of taxicabs waiting in front of the Airport terminal when there is little or no passenger activity," 2. Amendment to Section 2.09, "Personnel," of the Agreement: Section 2.09 is hereby amended to add paragraph J, which shall read as follows: "J. Taxi Starter Throughout the term of this Agreement, Contractor shall provide a qualified, competent, and experienced taxi starter on duty at Airport seven (7) days per week not to exceed (NTE) 14 hours per day during in-season (November through April) and NTE 10 hours per day during off-season (May through October). The hours of operation may or may not be continuous, depending on the scheduled times of arrival for flights into the Airport. The City will monitor monthly flight activity and make revisions in writing to the taxi starter schedule at least seven (7) days in advance." For purposes of this section, 'Taxi Starter" means an individual who generally oversees taxicab operations on the commercial loop road at the established taxi cab stand across from the terminal building arrival area at the Airport. The Taxi Starter must be capable of providing the following services: (1) Quoting approximate fares to destinations throughout the valley; (2) Assisting with providing the best possible vehicle, whether it is a van or a sedan, to the passenger based on passenger needs and desires; (3) Ensuring that all rules and regulations governing taxicabs at the Airport are strictly enforced and that any violation to these rules and regulations will be reported to Airport Operations immediately; (4) Ensuring that all taxicab operators are permitted to conduct business at the Airport; (5) Ensuring that all taxicabs are properly maintained in cleanliness and appearance; and, (6) Ensuring that taxicab operators are well groomed and behave in a professional manner at all times while on Airport property." 3. Amendment to Exhibit "A." Summary of Compensation, Identification of Equipment Investment and Identification of Reimbursable Expenses" of the Agreement: Exhibit A is hereby amended by adding the following to "Reimbursable Expenses": • Taxi Starter Service Year 1 (2006): Not to Exceed (NTE) $17.50 per man hour and NTE $30,000.00 per year Year 2 (2007) NTE $18.50 per man hour and NTE $81,000.00 per year Year 3 (2008) NTE $19.50 per man hour and NTE $85,000.00 per year Year 4 (2009) NTE $20.50 per man hour and NTE $89,000.00 per year Year 5 (2010) NTE $21.50 per man hour and NTE $93,000.00 per year 4. Full Force and Effect. This modifying Amendment is supplemental to the Agreement and is by reference made a park of said Agreement. All of the terms, conditions, and provisions, thereof, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment and any provisions of the Agreement, the provision of this Amendment shall in all respects govern and control. 5. Corporate Authority. The persons executing this Amendment on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment on behalf of said party, (iii) by so executing this Amendment, such party is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which said party is bound. 6. Termination By City For Airport Related Purpose. In the event City should not require the Taxi Starter Services, or any portion thereof, for any Airport related purpose whatsoever, Tenant agrees that City may terminate this Amendment No. 1 by giving Tenant thirty days written notice. IN WITNESS WHEREOF, the Parties have executed and entered into this Amendment to the Agreement as of the date first written above. ATTEST: 0 CITY OF PALM SPRINGS By: By: City Clerk City Manager APPROVED AS TO FORM By: City Attorney CONTRACTOR: Check one: Individual — Partnership X Corporation Corporations require two notarized signatures: One from each of the following: A. Chairman of Board, President, or any Vice Presid - .B. Secretary, Assistant Secretary, Treasurer, Assist Tre mancial Officer. By: By: ru y�i9nature ( otarized) Sign re (notarized) Nama' t�U°v (>t4'fdr� Name: �;� JOAe-S Title: �Z• M Title. . P QfZ n State of CkI((OMAo , State of 0_1 County of SLIAA Dlf4o County of t v On before me, N Vv) On_LSM�,before me, k OTZUI`J� personally appeared S .W6 personally appeared personally known to me (or proved to me on personally known to me (or proved to me on the basis of satisfactory evidence) to be the the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to the within instrument and acknowledged to me that he/she/they executed the same in to me that he/she/they executed the same in his/her/their authorized capacity(ies), and his/her/their authorized capacity(ieS), and that by his/her/their signatures(s) on the that by his/her/their signatures(s) on the instrument the person(s), or entity upon instrument the person(s), or entity upon behalf of which the person(s) acted, behalf of which the person(s) acted, executed the instrument. executed the instrument. 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