HomeMy WebLinkAbout10/4/2006 - STAFF REPORTS - 2.M.*ppLM sp
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cgrrxoxN'P City Council Staff Report
OCTOBER 4, 2006 CONSENT CALENDAR
Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E)
AND AUTHORIZATION TO BID FOR THE STP PAVEMENT
REHABILITATION PROJECT, CITY PROJECT 05-13, FEDERAL AID
PROJECT NO. STPL 5282 (024)
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The Public Works and Engineering Department schedules an asphalt rubberized hot
mix overlay (ARHM) of various City streets. Each year the City budgets funding to
overlay a few streets with an ARHM overlay that are too deteriorated to receive the
slurry seal treatment. The construction documents (Plans, Specifications and Estimate)
are completed and, in accordance with 7.03.040 of the Procurement and Contracting
Code the Council is required to approve and adopt plans, specifications and working
details, and authorize the bid request for all public projects in excess of $100,000.
Approval of this project will allow staff to proceed with this public project, with an
estimated cost of approximately $731,250.
RECOMMENDATION:
1) Adopt Minute Order No. , "Approving the plans, specifications and working
details for the STP Pavement Rehabilitation Project, City Project 05-13, Federal
Aid Project No, STPL 5282 (024), and authorizing staff to advertise and solicit
bids."
STAFF ANALYSIS:
The Public Works Department oversees the maintenance of the City's street system.
Each year, the Department assembles a capital project to continue its asphalt rubber
hot mix (ARHM) overlay program on various City streets as needed. Staff previously
identified Golf Club Drive south of Avenue 34, and Avenue 34 as streets requiring an
ARHM overlay. In 2005, over $19.5 Million in federal funding was made available to
Riverside County for street maintenance and rehabilitation projects through Surface
Transportation Program (STP). Riverside County Transportation Commission (RCTC)
VTEM NO.Z.H.
City Council Staff Report
October 4, 2006 - Page 2
STP Pavement Rehabilitation Project (CP 05-13)
coordinated the allocation of pre -determined federal funding to agencies within
Riverside County. The City's share of this funding is $488,700. However, due to rising
construction costs, staff requested RCTC approval for an additional 10% allocation of
STP funds, which was approved. The total STP funding made available to the City for
this project is $537,570.
This federally funded ARHM overlay project is in addition to the local Measure A funded
ARHM overlay project previously awarded by City Council, which includes other City
streets. Provided rubberized asphalt prices do not exceed the engineer's estimate, we
are scheduling overlay of approximately 330,000 square feet of City streets this year.
The plans and specifications have been prepared by Department staff, are ready for
Council approval and the subsequent advertisement for construction bids.
Section 7.03.040 of the Procurement and Contracting Code requires that for public
projects in excess of $100,000 Council approve and adopt the plans, specifications and
working details, and authorize staff to advertise for construction bids. The Engineer's
Estimate for this project is $731,250. Approval of the recommended action -will allow
staff to proceed with bidding of this project, with a tentative bid o �ng date of
November 7, 2006, and an award date of November 15, 2006.
FISCAL IMPACT: IFinance Director Review: Rfl
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Funding for this project is available through the STP federal grant expenditure account
261-4491-50241 (2005 STP Pvmt Rehab), and the corresponding local Measure A
expenditure account 134-4498-50225 (ARHM Overlay).
tDavid J. Barakian Thomas J. Wils n
__`Irector of Public Works/City Engineer Assistant City eanager
David H. Ready, City Uer�er
ATTACHMENTS:
1. Minute Order
MINUTE ORDER NO.
APPROVING THE PLANS, SPECIFICATIONS AND
WORKING DETAILS FOR THE STP PAVEMENT
REHABILITATION PROJECT, CITY PROJECT 05-
13, FEDERAL AID PROJECT NO. STPL 5282 (024),
AND AUTHORIZING STAFF TO ADVERTISE AND
SOLICIT BIDS
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order Approving the plans, specifications and working details for the
STP Pavement Rehabilitation Project, City Project 05-13, Federal Aid Project No.
STPL 5282 (024), and authorizing staff to advertise and solicit bids, was adopted
by the City Council of the City of Palm Springs, California, in a meeting thereof
held on the 4th day of October, 2006.
James Thompson, City Clerk