HomeMy WebLinkAbout10/4/2006 - STAFF REPORTS - 2.K.City Council Staff Report
OCTOBER 4, 2006 CONSENT CALENDAR
Subject: AMENDMENT NO. 2 TO THE INDIAN AVENUE/1-10 INTERCHANGE
CONTRACT SERVICES AGREEMENT, CP#00-14
From: City Manager
Initiated By: Director of Public Works/City Engineer
SUMMARY
Approval of this amendment revises the total contract amount for professional
environmental and design services to $1,334,562, an increase of $340,720 for new
engineering tasks and a prolonged project schedule in the project approval (PA/ED) Phase
of the Indian Avenue/1-10 Interchange_
RECOMMENDATION:
1) Approve Minute Order No. "APPROVING AMENDMENT NO. 2 TO
AGREEMENT NO. 4318 WITH DOKKEN ENGINEERING IN AN AMOUNT OF
$340,720 FOR A REVISED TOTAL CONTRACT AMOUNT OF $1,334,562, FOR
NEW ENGINEERING TASKS AND A PROLONGED PROJECT SCHEDULE IN
THE PROJECT APPROVAL (PANED) PHASE OF THE INDIAN AVENUE/1-10
INTERCHANGE PROJECT, CP#00-14.°
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On December 6, 2000 City Council approved Contract Services Agreement Number 4318
with Dokken Engineering for engineering design and environmental services for the Indian
Avenue/1-10 Interchange Project, City Project Number 00-14 in the amount of $943,842.
On May 21, 2003, City Council approved Amendment #1 to the agreement for $50,000 in
additional environmental and design services due to unforseen environmental issues and
additional alternative design requirements from Caltrans and the Federal Highway
Administration. Since that time, the Consultant has been required to make changes due
to continuously revised requirements of Caltrans, which has resulted in the PANED Phase
of the project being extended from the anticipated 1-2 years to more than 5 years_
ITEM NO. • �°
City Council Staff Report
October 4, 2006 - Page 2
Dokken Engineerinq A#2, CP#00-14
The impact of the budget was primarily due to the following:
A. Delay in the environmental approval schedule: The primary reason for delay,
indeed the reason for delay in the schedules of all the Indian/1-10 projects has been
the ongoing negotiations between Caltrans, FHWA, CVAG and the Resource
Agencies over the endangered species impacts on the freeway interchange
projects.
B. New project approval requirements: The introduction by Caltrans of several new
requirements for project approval overthe course of the extended project schedule-
C. Changing design standards: The changing of design standards over the course of
the extended project schedule has adversely impacted the budget.
D. Frequent turnover of Caltrans over -site staff and conflicting direction during the
environmental process has resulted in the introduction of additional project
coordination and management costs, including team meetings.
The Consultant, Dokken Engineering has been providing excellent service to the City
through this process; however, staff feels it is not reasonable to expect these continuous
delays and changes to be forced upon Dokken without compensation. City and CVAG
staff agree that additional compensation is due to Dokken for this work. AlthoughDokken's
initial submittal request was for $787,000, staff negotiations have resulted in the agreed
upon total increase of $340,720. The reduction was primarily due to the fact that although
additional time was spent by Dokken as a result of project changes and revisions, some
of those revisions were included in the language of the original contract and therefore staff
could not recommend additional fees for that work_
This request has received the approval of the CVAG TAC on September 8, 2006; the
Transportation Committee on September 11, 2006; and the Executive Committee o
September 25, 2006. 1
FISCAL IMPACT: I Finance Director Review:
An offsetting budget adjustment will increase the Indian/1-10 Interchange Project account
134-4497-50185 to cover this amendment. There is no cost to the City's general fund.
�-
David J. Barakian Thomas J. WAson
Directorof Public Works/City Engineer Assistant City Manager -Development Services
David H. Ready
City Manager
Attachments:
1. Minute Order
2. Amendment #2
MINUTE ORDER NO.
APPROVING AMENDMENT NO. 2 TO
AGREEMENT NO. 4318 WITH DOKKEN
ENGINEERING IN AN AMOUNT OF $340,720
FORA REVISED TOTAL CONTRACT AMOUNT
OF $1,334,562, FOR NEW ENGINEERING
TASKS AND A PROLONGED PROJECT
SCHEDULE IN THE PROJECT APPROVAL
(PA/ED) PHASE OF THE INDIAN AVENUEl1-10
INTERCHANGE PROJECT, CP#00-14
I, James Thompson, City Clerk of the City of Palm Springs, California, hereby certify that
this Minute Order Approving Amendment No. 2 to Agreement No. 4318 with Dokken
Engineering in an Amount of $340,720 for a revised total contract amount of $1,334,562,
for new engineering tasks and a prolonged project schedule in the Project Approval
(PA/ED) Phase of the Indian Avenue/i-10 Interchange Project, Cp#00-14, was adopted by
the City Council of the City of Palm Springs, California, in a meeting thereof held on the 41h
day of October, 2006.
James Thompson, City Clerk
AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT NO. 4318
WITH DOKKEN ENGINEERING
INDIAN AVENUE/1-10 INTERCHANGE, CP#00-14
The following articles of Agreement No. 4318 are hereby amended to read as follows:
SCHEDULE OF COMPENSATION (Exhibit °C") - Shall be amended as follows:
New Total
Increase
Task 1.0,
Subtask Total Lump Sum shall be increased to
$ 126,705
$
80,100
Task 2.2,
Subtask Total Lump Sum shall be increased to
$ 66,333
$
52,190
Task 2.4,
Subtask Total Lump Sum shall be increased to
$ 26,819
$
13,820
Task 2.6,
Subtask Total Lump Sum shall be increased to
$ 41,026
$
13,620
Task 2.7,
Subtask Total Lump Sum shall be increased to
$ 171,334
$
63,290
Task 2.9,
Subtask Total Lump Sum shall be increased to
$ 68,465
$
14,260
Task 2.10,
Subtask Total Lump Sum shall be increased to
$ 61,846
$
12,350
Task 2.11,
Subtask Total Lump Sum shall be increased to
$ 29,834
$
10,010
Task 3.5,
Subtask Total Lump Sum shall be increased to
$ 18,440
$
11,240
Task 4.1,
Subtask Total Lump Sum shall be increased to
$ 170,010
$
13,400
Task 4.2,
Subtask Total Lump Sum shall be increased to
$ 91,050
$
18,050
Task 4.3,
Subtask Total Lump Sum shall be increased to
$ 100,060
$
14,060
Task 4.4,
Subtask Total Lump Sum shall be increased to
$ 38,650
$
13,150
Task 4,5,
Subtask Total Lump Sum shall be increased to
$ 34,980
1$ 1.180
$340,720
Total For Project shall be increased to $1,334,562
Except as specifically amended by this Amendment#2, all terms and provisions of Agreement
#4318 shall remain in full force and effect.
Purchase Order Number(s):
Agreement Number:
Original City Council Approval:
Original Minute Order Number:
Original Contract Amount. -
Amount of Previous Increase(s)
Amount of This Increase
Amended Total:
Account Number(s):
116346
4318
December 6, 2000
6761
$ 943,842
$ 50,000
$ 340,720
$1,334,562
134- 497-50185
SIGNATURES ON NEXT PAGE
Dokken Engineering, CP#00-14
Amendment No. 2
Page 2
,ATTEST:
By:
City Clerk
CONTRACTOR: DOKKEN ENGINEERING
CITY OF PALM SPRINGS, a municipal corporation
M
City Manager
Mailing Address: 9665 Chesepeake Drive, Suite 435, San Diego, CA 92123
CONTRACTOR: Check one: _Individual _Partnership _Corporation
Sy.
Signature (notarized)
Name:
Title:
(This Agreement must be signed in the above space by one of
The Iollowing: Chairman of the Board, President or any Vice
President)
State of
County of
On
I
Iss
hefam me,
0
Signature (notarized)
Name:
Title:
This Agreement must be signed in the above space by ono of
the following: Secretary, Chief Financial Officer or any
Assistant Treasurer)
State of
County of Iss
On betble me,
personally appeared personally appeared
personally (mown to me (or proved to me on the basis of satisfactory personally known to me (or proved to me on the basis of satisfactory
evidence) to be the person(s) whose name(s) is/arc suhscrihcd to the evidence) to be the pcmon(s) whose name(s) Ware subscribed to the
Within instrument and acknowledged to me that he/she/they cxccuQcd within instrument and acknowledged to me that he/slit/tttcy executed
the same in 1tis/her/their authorized capacity(ius), and that by the same in his/her/their authorized capacity(ics), and that by
his/her/their signamre(s) on the instrument the pehxon(s), or the entity his/her/their siymature(s) on the instrument the persan(s), or the entity
upon behalf of which the person(s) acted, executed the instrument. upon behalf of which the persan(s) acted executed the instrument.
WITNESS my hand and official seal. WITNESS my hand and official seal
Notary Signature:
Notary Signature:
Notary Seal: Notary Seal: