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Home My WebLink About9/20/2006 - STAFF REPORTS - 2.G. OF PA4Aq S, AP ti y � c ( N 'p" CITY COUNCIL STAFF REPORT Cq�IFO ANOP DATE: September 20, 2006 Consent Calendar SUBJECT: THE 2006 AMERICAN HEAT - PALM SPRINGS MOTORCYCLE & HOT ROD WEEKEND FROM: David H. Ready, City Manager BY: Assistant City Manager—Administrative Services SUMMARY Road Shows, Incorporated has produced the American Heat - Palm Springs Motorcycle & Hot Rod Weekend since 2000. The 2006 event will be held October 6 through October 8 at the Spa Resort Casino. In order to facilitate this event, certain regulatory ordinances need to be suspended. The proposed resolution temporarily suspends the City's Noise Ordinance, Dance Permits, Zoning Ordinance, and Sign Ordinance. In addition to suspending certain regulatory ordinances, staff is requesting that the City Council approve and authorize the City Attorney to prepare an event sponsorship agreement with the promoter. RECOMMENDATION: 1. Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, SUSPENDING CERTAIN REGULATORY ORDINANCES FROM OCTOBER 6 THROUGH OCTOBER 8 TO FACILITATE THE 2006 AMERICAN HEAT - PALM SPRINGS MOTORCYCLE & HOT ROD WEEKEND. 2. Adopt Minute Order No. approving and authorizing the City Attorney to prepare and execute a Sponsorship Agreement with Road Shows, Incorporated to produce The 2006 American Heat - Palm Springs Motorcycle & Hot Rod Weekend. 3. Authorize the City Manager to execute all documents necessary to effectuate this event. Item No. 2. G . City Council Staff Report September 20, 2006 2006 American Heat- Palm Springs Motorcycle& Hot Rod Weekend STAFF ANALYSIS: Road Shows, Incorporated (RSI) is a fully licensed entertainment booking agency and event production company based in Reno, Nevada. RSI produces several well-known motorcycle and hot rod events throughout the country. The 2000, 2001 and 2003 motorcycle and hot rod events were all produced and staged along Palm Canyon Drive in the City's Central Business District. Following the 2003 event, concerns were raised by many downtown business owners about the event and what was widely described as a negative impact upon the retail business community due to event activities and the multi-day closure of streets. As a result, the 2004 and 2005 events were moved to the Prairie Schooner parking lot and part of Calle El Segundo east of the Hilton Hotel. RSI would like to hold the 2006 event at the Spa Resort Casino parking lot and adjoining streets. For the 2005 event, RSI paid $24,000 for City services. RSI has requested to continue the same agreement for the 2006 event. RSI will be required to submit payment in advance of the event. A Sponsorship Agreement between the City and RSI is being finalized by the City Attorney's Office and will be presented to the City Manager for final execution. The agreement will fully identify the responsibilities of both the promoter and the City and any additional requirements needed to produce the event as determined through the Special Events Planning Team (SEPT) evaluation process. FISCAL. IMPACT: Finance Director Approval: u SEPT has thoroughly reviewed the scope of the event and has estimated the cost of City services to be covered by RSI's $24,000, in addition to the $10,000 the Council budgeted in the current fiscal year for in-kind services. Although the actual economic impact of this event is difficult to ascertain, previous years' events have produced "Sold Out" weekends for the local hoteliers. This event has received the support of the Palm Springs Hotel Association. Tro . Butzla s s A tant City Manager David H. Ready, City er Attac ments: 1. Resolution Suspending Certain Regulatory Ordinances 2. Minute Order RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS TEMPORARILY SUSPENDING CERTAIN REGULATORY ORDINANCES TO FACILITATE THE 2006 AMERICAN HEAT - PALM SPRINGS MOTORCYCLE & HOT ROD WEEKEND. WHEREAS, the City of Palm Springs designated the American Heat - Palm Springs Motorcycle & Hot Rod Weekend as a City-sponsored event; and WHEREAS, the City Council desires to facilitate the staging of the City- sponsored event to maximize revenue production; and WHEREAS, the City Council finds that certain regulatory ordinances, which are generally deemed desirable and necessary, may, nonetheless, impede the conduct of special events; and WHEREAS, the City Council finds that in holding special events, the public interest and the benefits derived therefrom outweigh the temporary public inconvenience; and WHEREAS the City Council has enacted Ordinance #1310 authorizing temporary suspension of regulatory ordinances, THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A. The American Heat - Palm Springs Motorcycle & Hot Rod Weekend is a special event beneficial to the community and its visitor-oriented economy- B. The dates of the 2006 American Heat - Palm Springs Motorcycle & Hot Rod Weekend are from October 6 through October 8. C. That Road Shows, Inc. is the event promoter, along with its construction and concession personnel and staff. D. That the venue of the American Heat - Palm Springs Motorcycle & Hot Rod Weekend is the Spa Resort Casino parking lot. SECTION 2. That the following ordinances are hereby temporarily suspended for the special event designated in Section 1 above: Noise Ordinance, Noise Nuisance, Dance Permits, Zoning Ordinance and Sign Ordinance. Resolution No. Page Two. SECTION 3. That the regulatory ordinances designated in Section 2 above shall remain in full force and effect except as to the event dates and persons or organizations s designated in Section 1 above. ADOPTED this 20th day of September, 2006. David H. Ready, City Manager ATTEST: James Thompson, City Clerk CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. is a full, true and correct copy and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on September 20, 2006 by the following vote: AYES: NOES: ABSENT: ABSTAIN: James Thompson, City Clerk City of Palm Springs, California MINUTE ORDER NO. APPROVING AND AUTHORIZING THE CITY ATTORNEY TO PREPARE AND EXECUTE A SPONSORSHIP AGREEMENT WITH ROAD SHOWS, INCORPORATED TO PRODUCE THE 2006 AMERICAN HEAT — PALM SPRINGS MOTORCYCLE & HOT ROD WEEKEND --------------- I, James Thompson, Clerk of the City of Palm Springs, hereby certify that this Minute Order, approving and authorizing the City Attorney to prepare and execute a Sponsorship Agreement with Road Shows, Incorporated to produce The 2006 American Heat - Palm Springs Motorcycle & Hot Rod Weekend, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 20th day of September, 2006. JAMES THOMPSON City Clerk