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Home My WebLink About9/20/2006 - STAFF REPORTS - 2.F. ;Of PALM Sp iy c+ V N e er M* gtIFORa� City Council Staff Report SEPTEMBER 20, 2006 CONSENT CALENDAR Subject: AWARD OF CONTRACT FOR THE 2005/2006 AND 2006/007 ASPHALT RUBBERIZED HOT MIX (ARHM) OVERLAY, CITY PROJECT 05-22 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The Public Works and Engineering Department schedules an asphalt rubberized hot mix overlay (ARHM) of various City streets. Each year the City budgets funding to overlay a few streets with an ARHM overlay that are too deteriorated to receive the slurry seal treatment. Award of this contract will allow staff to proceed with this annual street maintenance program. RECOMMENDATION: 1) Adopt Minute Order No. "APPROVING AGREEMENT NO. IN THE AMOUNT OF $650,205.00 WITH IMPERIAL PAVING COMPANY, INC., FOR BID SCHEDULES A THROUGH D (INCLUSIVE), FOR THE 2005/2006 & 2006/2007 ARHM OVERLAY, CITY PROJECT 05-22;" and 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: The Public Works Department oversees the maintenance of the City's street system. Each year, the Department assembles a capital project to continue its ARHM Overlay Program on various City streets as needed. This year's overlay project, is scheduled to include: Belardo Road, from Arenas Road to Tahquitz Canyon Way; Calle Encilia, from Ramon Road to Arenas Road; Tachevah Road, from Avenida Caballeros to Farrell Drive; and the intersection of Indian Avenue and Garnet Avenue. The latter location also includes removal and replacement of the Portland cement cross-gutter on the west side of the intersection. This project will overlay approximately 300,000 square feet of City streets this year. ITEM NO. City Council Staff Report September 20, 2006-Page 2 2005/2006&2006/2007 ARHM Overlay(CP 05-22) The plans and specifications were prepared by Department staff, and on July 19, 2006, the City Council approved the plans and specifications and authorized construction bidding. On August 1 and 8, 2006, the project was advertised for bids, and at 2:00 p.m. on September 5, 2006, the Procurement and Contracting Division received construction bids from the following contractors: 1. Imperial Paving Company, Inc.; Whitter, CA 2. Hardy & Harper, Inc.; Santa Ana, CA 3. Granite Construction Company; Indio, CA Refer to Attachment 1 for Bid Summary. The Engineer's Estimate was $49,850 for Bid Schedule A; $209,750 for Bid Schedule B; $350,200 for Bid Schedule C; and $138,000 for Bid Schedule D; for a total estimate of $747,800. The low bid was submitted by Imperial Paving Company, Inc. The company is a California corporation, and its principal officers are Jim Dunleavy, President/Secretary/Treasurer, Chris Melodia, Vice-President, and Greg Bums, Vice- President. FISCAL IMPACT: lFinance Director Review: Funding for this project is available through local Measure A revenue, in an account budgeted as part of the 2005/2006 and 2006/2007 capital improvement project, account 134-4498-50225 (ARHM Overlay). David J. Barakian Thomas J. Ilson Director of Public Works/City Engineer Assistant City Manager David H. Ready, City Mr ATTACHMENTS: 1, Bid Summary 2. Minute Order 200512006&200612007 CITYWIDE ARHM OVERLAY CITY PROJECT 05.22 BID SUMMARY Bid Schedule A Imperial Paving Co. Hardy&Harper, Inc. Granite Construction BID ITEM DESCRIPTION QUANTITY UNIT UNITPRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 9 Initial Mobilizatlon 1 LS 2 100.00 $ 2 10100 S 2 900X0 1 $ 2.100.00 $ 2.100.00 $ 2,100.00 2 TrahZc Control 1 LS 6,000.00 S 6 OOD.00 $ 8 000.D0 8,000.00 S 22,000.00 $ 22 000.00 3 Cold Mill Exlst!rLq AC Pavement 8 5DO SF $ 0.38 $ 3,230.00 S D.37 $ 31145.00 $ 0.711 $ 5,950.00 4 Construct 1 W'ARHM Overlay 20,500 SF $ 1.65 $ 33 825.00 $ 1.25 25 625.00 S i.10 $ 22,550.00 5 Adjust Sewer Manhole to Grade 2 EA $ 930.40 $ 1,860.00 S 900.00 $ 1,800.00 $ 1,450.00 $ 2.900.00 6 Traffic Strli3inq and MorkIncis i LS $ 6,000.00 $ fi 000.00 $ 5 00mo $ 5 W0.00 S 8,500.00 $ 8 500.00 $ 53,015.00 $ 45,67D.00 $ 6000.00 Bid Schedule B Imperial Paving Co. Hardy 6 Harper, Inc. Gran[to Construction BID ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Initial Mobillzatlon 1 LS $ 10 DOO.OD $ 10,00D.00 $ 10 D00.00 $ 10 000.00 S 10,000.00 $ 10 000.00 2 Traffic Control i LS $ 6 000.00 $ fi 000.00 $ 13 D00.D0 $ 13 000.00 S 24,000.00 $ 24 000.00 3 Cold Mill ExIslInp AC Pavement 18,000 SF $ 0.38 $ 6 840.00 $ 0.37 $ 6,660.00 $ (1.70 $ 12 600.00 4 Construct 1 W1 ARHM Overlay 101,5130 SF $ 1 A8 $ 119,770.00 S 1.25 126 875.00 $ 1.10 $ 111 650.00 5 Ad Just Water Valve Cover to Grade 17 EA 725.01) $ 12 325.00 $ 650.00 $ 19 050.00 $ 1,250.00 S 21 250.00 6 Adjust Sewer Manhole to Grade 3 EA' $ 930.00 $ 2 790,00 S 90D.D0 $ 2,700.00 $ 1,450.00 $ 4,350.00 7 Instal[Type E Detector Loops 5 EA $ 800.00 $ 4 000.00 $ 330.00 $ 1,650.00 $ 1,000.00 S 500000 6 Traffic Sari in and Markin s i LS $ 12 000.00 $ 12 400.00. $ 7,000.00 $ 7.000.00 $ 8,500.00 $ 8 500.00 $ 173.725.00 $ 178.935.00 $ 197,350.00 Bid Schedule C Imperlal Paving Co. Hardy&Harper, Inc, Granite Construction BID ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Initial t0obilizatlon 9 LS $ 16 D00.00 $ 16 000.00 S ifi 000.00 S 16 000.00 $ 16 000.00 $ 16,000.00 2 Traffic Control 9 LS S 6,000.00 $ fi 00D.00 S 16 000.00 S 16 000.00 $ 27 000.00 $ 27.000.00 3 Cold Mill Exfslfrig AC Pavement 36,000 SF $ 0.35 $ 12 250.00 S 0.37 S 12 950.00 $ 0.70 $ 24 500.00 4 Construct 1 V.'ARHM Overlay 170,000 SF $ 1.15 $ 195 500.00 $ 1.25 S 212 500.00 $ 1.10 $ 187 000.00 5 Adjust Water Valve Cover to Grade 8 EA $ 725.00 $ 5,800.00 S 650.00 S 5 260.D0 $ 1,250.00 $ 10 000.00 6 Ad'usi Sewer Manhole to Grade 16 EA $ 930.00 $ 14 880A0 $ 900.01) $ 14 400.00 $ 1,450.00 $ 23 20D.00 7 Ad ust Storm Drain Cleanout to Grade 2 E1 $ 700.00 $ 1 400.D0 $ 700.00 $ 1.400.D0 S 1 450.00 $ 2.900.00 8 Inslali Type E Detector Laos 93 EA $ 350.00 $ 4 550.01) $ 33D.1 $ 4,29D.00 S 9 000.00 S 13 000.00 9 Trafic Std In arM Markin s i LS $ 20 000.00 $ 20 D00.00 $ 13A00.00 $ i3,000.04 I S 20,000.00 $ 20 D00.60 S 276.380.00 $ 295.740.00 S 323,600.00 Bid Schedule ❑ Imperial Paring Co. Hardy & Harper, Inc. Granite Ccnstructlon BID ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 initial Mobilization 1 LS $ 6,000.00 $ 600000 $ 6 00D.D0 $ 6,000.00 $ 6 000.0D $ 6.000.00 2 Traffic Control 1 LS $ 19 000.00 $ 19,000.00 $ 35 000.00 $ 35 000.00 $ i6 000.00 $ 18 000.00 3 RemoveExlslin P.C.C. Im Improvements 250D SF $ 4,00 $ 10000.00 S 5.50 $ 13750.00 $ 5.00 $ 12504.00 4 Cold Mill Existing AC Pavement 0-i'h" 4500 SF S 0.52 $ 2,340.00 S 0.50 $ 2 250.00 $ 0.70 $ 3150.00 5 Cold Mill Existing AC Pavement 4' 4,000 SF $ 0.86 $ 3,440.00 S 0.80 S 3,200.00 S 1.70 $ 6 8o0,D0 6 Construct I 'N'A.C.Overlay 26.000 SF S 1.40 $ 35 000.OD S 1.25 $ 31.250.00 $ 1.10 $ 27 500.00 - 7 Construct 4"A.C.Pavement 4.600 SF 1 $ ' 3.00 $ 13 500.00 $ 4.75 $ 21 376'00 $ 2.90 S 13.050.00 8 Construct4"Crushed Miscellaneous Base 600 SF $ 7.80 4.680.01) $ 3.50 $ 2,10D.04 $ 2.20 $ 1.320.00 9 Censtruet P.C.C.Cross Gutter&S andrel 2,000 SF $ 19,00 $ 38 000A9 $ 11.50 $ 23,000.00 $ 11.50 $ 23 000.00 10 Ad'usi Water Valve Cover to Grade 3 EA S 725,00 $ 2 175.00 $ 650,00 S 1,950.001 $ 1,250 00 S 3.750.00 91 1 Instal[Type E Detector Loos 1 17 EA 8 35D.00 1 $ 5,956,00 1 S 330.OD $ 5.610.001 S 1,000.00 S 17 00Q00 12 Traffic Striping and Markings 11 LS $ 7 000.D0 I $ 7.000.00 1 S 6,000.00 1 $ 6.000.001 $ 6,000.00 $ 6,000.00 $ 147.085.00 S 151.465.00 $ 138.070.00 $ 650,205.00 $ 671,830.00 $ 723,020.00 MINUTE ORDER NO. APPROVING AGREEMENT NO. IN THE AMOUNT OF $650,205.00 WITH IMPERIAL PAVING COMPANY, INC., FOR BID SCHEDULES A THROUGH D (INCLUSIVE), FOR THE 2005/2006 & 2006/2007 ARHM OVERLAY, CITY PROJECT 05-22 I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order approving Agreement No. in the amount of$650,205.00 with Imperial Paving Company, Inc., for Bid Schedules A through D (inclusive), for the 2005/2006 & 2006/2007 ARHM Overlay, City Project 05-22, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 20th day of September, 2006. James Thompson, City Clerk