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Home My WebLink About3/21/2001 - STAFF REPORTS (15) , r DATE: March 21, 2001 TO: City Council FROM: Procurement Manager and Director, Department of Facilities APPROVE PURCHASE OF VEHICLES SCHEDULED FOR REPLACEMENT IN THE 2000/2001 REPLACEMENT CYCLE RECOMMENDATIONS: It is recommended that City Council approve the cooperative purchase of 3 police patrol units (unit price$21,090), 1 police administrative unit(unit price$20,803),9 F150 CNG-powered pickups(unit price $21,300), 1 crewcab pickup (unit price $27,435) and 1 F250 pickup (unit price 19,962) and 2 44 Ranger pickups (unit price $16,531), through the County of Riverside with Ramsey Street Ford, Banning, CA, total amount of$382,949.40 for all vehicles, including applicable sales tax and delivery charges and approve the purchase of 5 service bodies (unit price $4,770)for CNG trucks from Phenix Enterprises of Pomona, CA in the amount of$25,638.75 plus freight for a grand total amount (vehicles plus equipment) not to exceed $411,000, which includes the $50 per vehicle charge included in the agreement to be paid to Riverside County for participation in the program. SUMMARY: Thefleet is examined annually in conjunction withthe budget process to determinewhich units meet the criteria established by the City Council in Resolution Number 18834 for replacement. The vehicles and equipment listed below constitute the package identified for replacement in this fiscal year. BACKGROUND: All City owned vehicles and equipment are amortized for their expected life cycle and accumulate funds from user departments for scheduled replacement. After qualifying units are identified, they are further reviewed for the possibility of life extension before final recommendations are made. The following units comprise our final list of recommended replacements forfiscal year2000/2001: Department Unit Year& Descriptio IRequested Description Cost 1 Airport 085292 92 Ford Ranger 4x4 Ford F-150 CNG Dedicated 21,300 2 Airport 085392 92 Ford Ranger Ford F-150 CNG Dedicated 21,300 3 Police 003696 96 Ford Crown Victoria Ford Crown Victoria 21,090 4 Police 003496 96 Ford Crown Victoria Ford Crown Victoria 21,090 5 Police 001896 96 Ford Crown Victoria Ford Crown Victoria 20,803 6 Police 002896 96 Ford Crown Victoria Ford Crown Victoria 21,090 7 Fire 015895 95 Ford Bronco 4x4 Ford F-150 Supercrew 4x4 27,435 8 Street Maim. 032192 92 Ford Ranger 4x4 Ford Ranger 4x4 16,531 9 Street Maint. 036592 92 Ford Ranger 4x4 Ford Ranger 4x4 16,531 10 Facilities 060292 92 Ford Ranger Ford F-150 CNG Dedicated 21,300 11 Facilities 0603921 92 Ford Ranger Ford F-150 CNG Dedicated P,,300 1 121 Facilities 1 060592 92 Ford Ranger Ford F-150 CNG Dedicated 21,300 13 Facilities 061192 92 Ford Ranger Ford F-150 CNG Dedicated 21,300 14 Facilities 062191 91 GMC Sierra 1/2 Ton Ford F-150 CNG Dedicated 21,300 15 Engineering 026292 92 Ford Ranger Ford F-150 CNG Dedicated 21,300 16 Fleet 292592 92 Ford Ranger Ford F-250 19,962 17 Building 120992 92 Ford Ranger Ford F-150 CNG Dedicated 21,300 The patrol units purchased incorporate a factory installed "police package"featuring, among other items, heavy duty cooling system and heavy duty suspension and brake system. The cooperative purchase program is generally only offered once a year and is contingent upon the participating dealerships. There is a $50.00 per car charge included in the agreement that will be paid to the County of Riverside for our participation in the program. The units have historically only been available at an economical price through cooperative purchase with a larger entity (state, county or large city). Dealers not participating in these programs charge significantly more,typically$3,000 to $4,000 per unit. Purchasing these police units through the County of Riverside contract is the most economical method of acquiring these types of vehicles. This year Ramsey Street Ford, Banning,was awarded the County of Riverside contract.Their price, including delivery, is less than the State of California contract which the City has participated in during the past ten years. This is the fifth year the County of Riverside Contract has been a viable option, in terms of competitive pricing. Coachella Valley dealers are also able to compete for the County Contract but so far have not been successful in this process. The replaced units will be declared "surplus" and sold through a public auction firm. The vehicles are recommended to be financed using Supplement#6 (takedown) under the City's master lease agreement with CaLease as adopted at the October 21, 1998 City Council Meeting, Minute Order#6255. The City Manager's Office, Finance, OMB and the Police Department met and evaluated methods of paying for this purchase. Options included a cash purchase, partial cash/partial lease, and lease. The recommendation to lease through Cal Lease is based on the fact that CaLease's program will provide the required funding at an interest rate of approximately 5.6% which is about 1/2% less than the rate of return on the City's invested funds HAROLD E. GOOD SCOT MIKESELL Procurement Manager birector, Department of Facilities APPROVED: CITY MANAGER E WEIGEL hief, Palm Springs Police Department ATTACHMENT: (2) Minute Orders REVIEWED BY DEPT.OF FINANCE Iy� z MINUTE ORDER NO. 6826 APPROVING COOPERATIVE PURCHASE OF THREE (3) POLICE PATROL UNITS (UNIT PRICE $21,020), ONE (1) POLICE ADMINISTRATIVE UNIT (UNIT PRICE $20,803, NINE (9) F150 CNG-POWERED PICKUPS (UNIT PRICE $21,300), ONE (1) CREWCAB PICKUP (UNIT PRICE $27,435), ONE (1) F250 PICKUP (UNIT PRICE $19,962) AND TWO (2) 4/4 RANGER PICKUPS (UNIT PRICE $16,531), THROUGH THE COUNTY OF RIVERSIDE WITH RAMSEY STREET FORD, BANNING, CA, TOTAL AMOUNT OF $382,949.40 FOR ALL VEHICLES, INCLUDING APPLICABLE SALES TAX AND DELIVERY CHARGES. ------------------ I HEREBY CERTIFY that this Minute Order, approving the cooperative purchase of three (3) police patrol units (unit price $21,090), one (1) police administrative unit (unit price $20,803), nine (9) F150 CNG-powered pickups (unit price $21,300), one (1) crewcab pickup (unit price $27,435), one (1) F250 pickup (unit price $19,962) and two (2) 4/4 Ranger pickups (unit price $16,531), through the County of Riverside with Ramsey Street Ford, Banning, CA, total amount of $382,949.40 for all vehicles, including applicable sales tax and delivery charges, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 21st day of March, 2001. PATRICIA A. SANDERS City Clerk MINUTE ORDER NO. 6827 APPROVING THE PURCHASE OF FIVE (5) SERVICE BODIES (UNIT PRICE $4,770) FOR CNG TRUCKS FROM PHENIX ENTERPRISES, POMONA, CA, IN THE AMOUNT OF $25,638.75, PLUS FREIGHT. ------------------ I HEREBY CERTIFY that this Minute Order, approving the purchase of five (5) service bodies (unit price $4,770) for CNG trucks from Phenix Enterprises, Pomona, CA, in the amount of $25,638.75, plus freight, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 21 st day of March, 2001. PATRICIA A. SANDERS City Clerk