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Home My WebLink About3/21/2001 - STAFF REPORTS (10) DATE: March 21, 2001 TO: City Council FROM: Director, Department of Facilities RE-ROOFING OF FIRE STATION NO.1 RECOMMENDATION: That the City Council approve Re-roofing of Fire Station No.1 for $22,180.00 by Al Miller & Sons Roofing via Change Order No.1 to City Project No. 00-13, with the total change order amount (netting deductions of $1,700.00 from previously approved work) of $20,480.00, for a total revised contract amount of $143,657.00. SUMMARY: Fire Station No.1 is badly in need of re-roofing. This project had been put on hold due to the thoughts of building a new station. Staff asks that we proceed with the re-roofing and that we contract with Al Miller & Sons Roofing who has started re- roofing of other City Facilities. BACKGROUND: The 1999/00 budget included funds for re-roofing of various City Facilities. This work, comprising City Project 00-13 was awarded after a formal bid process to AI Miller& Sons Roofing, (Agreement 4311 approved via Minute Order No. 6749 on November 15, 2000). During the recent rains Fire Station No. 1 experienced numerous leaks throughout, including the newly remodeled kitchen and portions of the ceiling in the apparatus room fell. This debris could have damaged the newly acquired fire apparatus. Luckily they were out of quarters. This station had been recommended for re-roofing previously, but due to plans to build a new fire station the project was put on hold. However, to avoid excessive damage to the building, repairs are needed at this time. Although the Station is listed as a Class I Historic Site, Planning Department staff has reviewed the project and has also notified the Historic Site Preservation Board of the work. These reviews have determined the work requested to be needed and considered routine maintenance and repair and will not alter the appearance of the structure. The City will realize a reduction in energy consumption with this roof, as well as the others, and based on the proposed California Energy Commission (CEC) Grant there could be money available to offset material costs for this project. Al Miller & Sons is currently re-roofing four of the City's facilities. Specifications for the Police Gun Range Re-Roofing project required that the existing roofing material be removed. After awarding the contract, the contractor notified the City that an alternative method of attaching the new roof did not require the tear off and was fully warrantable by the manufacturer. This will result in a $1,700.00 credit to the City and be applied to the Fire Station contract price of $22,180.00. q A RE-ROOFING OF FIRE STATION No.1 DATE: March 7, 2001 PAGE: Two Based on the lump sum cost comparison of these roofs and that of Fire Station No. 1, Staff recommends that it would be in the best interest of time and cost savings to the City, that Council approve this award to Al Miller& Sons Roofing. Funds are available in account no. 520-5641-43240, Facilities Maintenance Contract Services. ��,E_�/"7 �!'c��.:�G�ti ��r� SPOTT MIKESELL, Director cRARY A. f REET` eparttment of Facilities Fire Chief /t � ' �. _ HAROLD E. GOOD, CPPO DAVID J. BARAKIAN Procurement Division City Engineer APPROV I' City Manager �•- ATTACHMENT: 1. Minute Order REVIEWED BY DEPT,OF FINANCE r1 R�z JAN-19-2001 FRI 12:05 PM AL MILLER & SONS ROOFING FAX NO. 7603217097 P. 02 AL MILLER AND SONS ROOFING CO., INC. r`RETTER ROOFS FOR BETTER LIVING" 68.760 SUMMIT DRIVE,CATHFDRAL CITY,CA 92234 PIT. (760)3461214 I'AX.(760)321-7097 LICENSE,t1336547 PROPOSAL AND FREE ESTIMATE Coulraclor: City Of Palm Springs Project: Fire Station Address: 3200 Tahquiti Canyon Way Address: Indian Canyon City: Palm Springs,CA 92262 City: Palm Springs Phone: 323 8237 Wli 1'ROPOSIi'f(.)FURNISI I I'1lli IrOL1,OWIN(i MAl'GRIALS ANO PIr,RI'ORM AI.1,1.ABOR TO ILOOI'TIDE AROVI:ISICATION. Flat Ropurppe.o fVork Fiherlire single ply r0o s stem:• Roofing contractor will install a elms "A" ror,isyslem over yxislin roo[u ina the following materials. One (l)Jnyer 36 MihFibcrtitc single my roof xVAtetti mLL — cglly fasten,over One I I'l 12 f6 iS0 inkulati0n mechxnicaily fasten.Price includes wrapping AC ducts with roar ling.4(ko i contractor will supply and install all other materials need- to complete roof per p)anufacturers,specification. Price includes new ernyel stop, new horLderi cd can meld as needed around tall ftks permits,taxes and 15ycar no dollar limit full system lminufaeturcrs Warranty. ituef Pricer $22,180.00 , Terms: Net . p h on Completion ATTENTION Section 7018 of the Comnictor9 License Law provides that Nlwttng July I, 1966,everyone licensed by the Contractor's License Board shall Live a copy of the following nutice to the payor prior to receiving from the owner of the property or his agent any payment for work which a colltraclor's license is rMptired NOTICE "Under the mcchnni&lion Lilly,any suNonlractor,laborer,supplier or other person who helps to improve your properly but Is not paid for there work or supplies,has a right to enforce a claim against year property.i his moons that,after a court hearing,your pruporly could be sold by a court o0iccv for the proev:ds of the;,Ile used to salislq the indcluedooss.This can happen even if you Itnve paid your own contractor in till,if the subcontractor,Inborer,or supplier remained unpaid." AI Miller k Sons Rooting Co.,Inc.Agrees to famish its regular form GUARANTEE for 5 Ycars after completion of its said work.Said gnuramue to cover tercets in Innturial and worMianship only and not to extend to damage to roo0ng caused by the elements, other unusual Acts of CoJ nod shall not cover any liability for damage to irletiors fixtures,decuraldons,walls,contents of building or other parrs of slruclurc not to damage or faulty construction, It Is ulso undolNtood told agreed that the above guanmlcc shall be made and remain only when and if Payment is made as ul;rocd ill this contract,Al Miller &Sons is not responsihlo for TV antennas, We ore filly covered by Wolkmcn's compensation and public liability Insurance.Carriers'names and policy numbers are available on request. Any alterallons or deviuttons from the above specifications involving extra cost of material or labor will only be execoled upon written orders For some,and will become on cxira charge over sum mentioned in this proposal.All agreements must be made in writing.'Illis offer is valid for one wcvk from the(lute of csrimale and is based mI free access to building for direct loading from our truck. Priccs ore bawd on cur'vnl cost of naterial and labor,increases or decreases will be reflected at time of signing of contract. Al Miller , Sons Rooting Co,,Inc.not responsible for any damage to sidewalks,curbs or driveways. fAapcdlLlly sub ' AL JJ.1, NS ROOFING., NC. Accepted: gy: e11 Miller,E ' iator Dole! le; 1/1 qh3 CITY OF PALM SPRINGS CONTRACT CHANGE ORDER To: Al Miller and Sons Roofing Co., Inc. Date: March 21, 2000 68-760 Summit Drive Project No. 2000-13 Cathedral City, CA 92234 Project P.D./Pavilion Roofing Change Order No. One (1) Contract Purchase No. 116286 Account Number: 5641-43240 Agr.# M.O.# 6749 Res. # 4311 A. CHANGES IN WORK: INCREASE TO CONTRACT QUANTITIES New Items: 1. Re'-roofing of Fire Station # 1 per specifications Lump Sum DECREASE TO CONTRACT QUANTITIES a. Deduct for not tearing off the existing roof at P.D. Gun Range Lump Sum B. CHANGES IN COST: INCREASE TO CONTRACT QUANTITIES 1. Re-Roofing of Fire Station #1 Lump Sum/Agreed Price $22,180.00 DECREASE TO CONTRACT QUANTITIES a. Deduct for no tear off Lump Sum/Agreed Price ($1,700.00) TOTAL NET CHANGE ORDER AMOUNT $20,480.00 C. REASONS FOR CHANGES: Fire Station #1 is badly in need of re-roofing. The completion of this re-roofing work will prevent future damage to the Fire Sation and result in a reduction of energy consumption. Specifications for the Police DepartmentGun Range Re-roofing project required that the existing roofing material be removed. After the award of the contract, the contractor notified the City that an Alternative method of attaching the new roof did not require tear off. The Contractor advised the City that the attachment method was fully warrantable by the manufacturer, and would result in a credit to the City due to the roof not requiring tear off. The amount above reflects this credit. A total of Ten (10) working days will be added to the contract for the completion of roofing work at Fire Station #1. A total of eight (8) working days will be added to the contract due to delays caused by unfavorable Weather. " Note: No additional mark ups will be added to any item on this Change Order. All cost per each item are final. Vy D. SOURCE OF FUNDS: Account No. 520-5641-43240 Facilities Maintenance Contract Services Summary of Costs Contract Time Original Contract Amount: *123,177.00 Original Completion Date: March 28, 2001 This Change Order: $ 20,480.00 Days Added for this C.C.O.: -18- Previous Change Order(s): $ 0.00 Previous Days Added: -0- Revised Contract Amount: $143,657.00 Revised Completion Date: April 20, 2001 1 have received a copy of this Change City Approval: Order and the above AGREED PRICES are acceptable to th ntractor- Submitted Facilities Supervisor '� = By: Approved by ^'7/- ate roc ment Manager Date: 3 l3 6j Approved by ,,� ate Director of Facilities Approved By Date Distribution: City Manager Original Conformed Copies Conformed-File Copy Engineering (1) Engineering File (11 Finance (1) Engineering Field Inspector (1) Contractor (1) Engineering Field Supervisor (1) City Clerk (1) Purchasing Agent (1) MINUTE ORDER NO. 6822 APPROVING RE-ROOFING OF FIRE STATION NO. 1 FOR $22,180, BY AL MILLER & SONS ROOFING VIA CHANGE ORDER NO. 1 TO CITY PROJECT NO. 00-13, WITH THE TOTAL CHANGE ORDER AMOUNT OF $20,480, FOR A TOTAL REVISED CONTRACT AMOUNT OF $143,657. ------------------ I HEREBY CERTIFY that this Minute Order, approving re-roofing of Fire Station No. 1 for$22,180, by Al Miller& Sons Roofing via Change Order No. 1 to City Project No. 00-13, with the total change order amount of $20,480, for a total revised contract amount of $143,657, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 21st day of March, 2001. PATRICIA A. SANDERS City Clerk Q