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HomeMy WebLinkAbout3/21/2001 - STAFF REPORTS (7) DATE: March 21, 2001 TO: City Council FROM: City Engineer LED LAMP RETROFIT INSTALLATION PROJECT RECOMMENDATION: That the City Council award contract to S & K Electric, Inc., in the amount of $64,000.00, for the LED Lamp Retrofit Installation project, City Project No. 01-02. SUMMARY: This item provides an award of a construction contract for the installation of the LED Traffic Signal Lamps on miscellaneous traffic signals throughout the City. The project is funded by the previously approved California Energy Commission grant and loan. BACKGROUND: On December 20, 2000, City Council approved Resolution No. 19963 authorizing the City to apply for grant funding, and a loan from the California Energy Commission to pay for installation of energy-efficient LED traffic signal lights. The California Energy Commission has approved a grant to the City in the amount of$192,000, as well as a loan in the amount of $226,480 to purchase and install these lights. On February 7, 2001, Council approved the first step in this program, which was the purchase of the energy-efficient LED light fixtures. The final step in this program is the installation of the fixtures. S Plans and specifications were prepared by Engineering staff. On March 4 and 10, 2001, the project was advertised for bids, and at 2:00 p.m. on March 20, 2001, the Procurement Division received bids from the following contractors; 1. S & K Electric, Inc., Lakeside, CA $ 64,000.00 2. Sutherlin Contracting, Inc., El Cajon, CA $ 81,300.00 3. L.A. Signal, Inc., Industry, CA $ 82,150.00 4. DBX, Inc., Temecula, CA $101,020.00 The Engineer's estimate was $104,500 The low bidder is S & K Electric, Inc., from Lakeside, CA. The company is a corporation, and its officers are Dixie Wilson, President, and Hubert Perry, Secretary/Treasurer. 94�/ 64, CP # 01-02, LED Lamps Retrofit Installation March 21, 2001 Page 2 Sufficient funds are available in the Street Improvements LED Traffic Signal Lamps account no. 261-4491-50187 which is reimbursable from grant and loan prod DAVID J. BARAKIAN City Engineer � City Manager ATTACHMENT: 1. Minute Order REVIEWED BY DK OFOF FINANCE OF PALM S h �� City of Palm Springs * * Office of the City Clerk e * ry�R�ORNi EO 119 3200 Tahquim Canyon Way • Palm Springs,California 92262 TEL:(760)323-8204 •TDD.(760)864-9527 q0FOR April 6,2001 S &K, Inc. Attn: Dixie Wilson,President 11245 El Nopal Lakeside, CA 92040 LED LAMP RETROFIT INSTALLATION PROJECT,CP01-02,A4351: Enclosed is your Bid Bond issued from Fidelity and Guaranty Company, in the amount of ten percent (10%) of total amount of bid. Your copy of the executed contract is also included. If you have any questions,please call me at(760) 323-8206. Sincerely, Patricia A. Sanders City Clerk Enclosure cc: Engineering w/agreement Tom Cartwright Finance w/agreement File Post Office Box 2743 0 Palm Springs, California 92263-2743 OF PALM So �y City of Palm Springs h Office of the City Clerk o, PoqAreo 3200 Tahquitz Canyon Way•Palm Springs,California 92262 cq!I FO RN'�P TEL:(760)323-8204 •TDD:(760)864-9527 March 30, 2001 S & K, Inc. Attn: Dixie Wilson, President 11245 El Nopal Lakeside, CA 92040 LED LAMP RETROFIT INSTALLATION PROJECT, CP01-02, A4351: Dear Ms. Wilson: We are in receipt of the signed Agreements, Performance Bonds, and Payment Bonds with regard to Agreement No. 4351, for the Led Lamp Retrofit Installation. However, we have not received the documents required to complete the execution of this contract, as perSection 3-1.02, pages 1 and 2, of the Bid Document Special Provisions, regarding bonds and surety insurers. (See enclosure) In addition, we have not yet received the Certificates of Insurance for the contract required insurance coverage of Comprehensive General Liability, Automotive Liability and Workers Compensation. Please provide these documents by return mail for execution of the contract. If you have any questions, please contact me at (760) 323-8206. Sincerely, Barbara I Q� Assistant City Clerk Enclosure cc: Engineering Marcus Fuller Tom Cartwright File Post Office Box 2743 • Palm Springs, California 92263-2743 PUBLIC WORKS CONTRACTS BID RESULT CHECK LIST FOR CITY CLERK OFFICE: AGR# 9EZJAMOLINTrp City Project No: �f— O�� Mo# L gao DATE owl-o'I Dates Published: O O DIV IN APP NOTICE Y QN ❑ Bid Date & Time: :a`o PROJECT: SUCCESSFUL: 1. 9 6. 2. 1 3. 1, 8. 4. 9. 5. 10. INCOMPLETE (31DS: A— on-responsive) WHY"./ • y,�,... ... CONTRACTOR BACKGROUND CHECK: frp„plBYtbtS'' '; y Requiredl Y N ❑ (ATTACH IF REQUIRED) Affidavit of Non-Collusion Signed & Notarized7 YZ N ❑ Information required of bidder page completed? 0 Type & Amount of Insurance Required: W TACII AMOUNrS ARE WEMEDI Contractors License No. T 7D7 Type(s) Status No. of days to complete work orking Calendar Estimated Start Date: q Imated Completion Date: O� No. of days in which to execute contract after Notice of Award (date City Clerk transmits contracts for execution): Davis-Bacon Exhibits (Specify Exhibits to be completed by Contractor?) 0000, Any Addenda? Y N L + No. Addenda __ / Signed by Contractor? BONDS: PERFORMANCE BOND —�� % PAYMENT BOND�_ % CORRECTION REPAIR BOND % BID BONDS: BLANK BID SPECS. Successful Bidder: CASHIERS CHECK? Y ❑ N ❑ DEPOSITED IN T & A? Y ❑ N ❑ Five (5) extra sets of bid Unsuccessful Bidders: specifications for contract execution CASHIER'S CHECKS? Y ❑ N ❑ DEPOSITED IN T & A? Y ❑ N ❑ Attached: Y ❑ N ❑ Which Contractor(s): ❑ Provided Previously DO SPECS & AGREEMENT FORM REFERENCE: Public Contracts Government Code Sec. 22300 YV❑ N ❑ Labor Code 1777.5 Y W N ❑ Labor Code 1776 Y © N ❑ California Standard Specifications / .2_1—EDITION Standard Specifications for Public (Works Construction EDITION DATE: 41 O BY: r/ � ❑FPT- a i 0 STATE OF CALIFORNIA—DEPARTMENT OF INDUSTRIAL RELATIONS DIVISION OF APPRENTICESHIP STANDARDS TO: California Department of Industrial Relations Division of Apprenticeship Standards P. O. Box 603 San Francisco, California 94101 EXTRACT OF FROM: AWARDING AGENCY PUBLIC WORKS CONTRACT AWARD 832480000 CITY OF PALM SPRINGS OFFICE OF CITY CLERK POST OFFICE BOX 27,43 PALM SPRINGS, CA 92263- 2743 A CONTRACT TO PERFORM PUBLIC WORKS UNDER LABOR CODE SEC. 1777.5 HAS BEEN AWARDED TO: 2. Name of General Contractor 3. Contractor's License Number S 6 R Inc. 784707 4. Mall Address(street Number or P. O. Box) 5. City 11245 El Nopal Lakeside, CA 6. Zlp Code 7. Telephone Number _ 92040 6.19 ) 596-7546 9. gtldress or Location of Public Works Site (Include city and/or county) Various City Traffic Signals 9. contract or Project Number 10. Dollar Amount of Contract Award CPOl-02 $ 64,000.00 11. starting Date (Estimated or Actual) 12. Completion Date (Estimated or Actual) 13. Number of working Days MONTH DAY YEAR (USE NUMBERS) MONTH DAY YEAR (USE NUMBERS) 04 / 15 / O1 / 06 / 01 / O1 / 30 working days 14. Type of Construction (Highway,school,hospital,etc.) 1s. LRetrofit Traffic Signals ® NEW CONSTRUCTION O ALTERATIONS ssification or Type of Workman (Carpenter,plumber,etc.) None other than S 6 K, Inc. . Is language included in the Contract Award to effectuate the provisions of Section 1777.5, as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ® YES EJ NO Is language included in the Contract Award to effectuate the provisions of Section 1776, as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ® YES NO 18. Signature 19. Title 20. Date Assistant City Clerk 3-23-01 21. Printed or Typed Name 22. Telephone Number Barbara J. Whi a (760 ) 323-0206 Duplication of this form Is permissible. DAS 13 (RV.7/a5) EXTRACT OF PUBLIC WORKS CONTRACTAWARO CONTRACTOR BACKGROUND CHECK CITY PROJECT N0. (',12 DI 0 Z PROJECT: LED ( _Amo yys 4tA \`(- - CONTRACTOR: Lic.No. : Verified t1 INSTRUCTIONS: This form shall be filled out by the Engineering Design staff when reviewing contractor background (APPARENT LOW BIDDER) , prior to award of contract by City Council. The form may be waived if a contractor does repeatedly acceptable work for the City. This shall be attached to the INFORMATION REQUIRED OF BIDDER form and filed in the referenced City Project file, after routing. At least two references shall be contacted and a third reference made if less than acceptable work comments were made by any one of the first two contacts. ------------------- Reference Check #1 : Person Contacted: Phone # Agency/Firm: Cit 4ryAtvb &54Cbt Nature Of Work: v4i ( t�vtr,r PcrShe} - 1 � �C�NuK Contract Amount : S Date Completed: Comments, By Above e��Person: �� 0QW i � Qkft }QTi7 lr�� 4C NC OF C'L'IL47 N.L) C7t (_ ld�5L3PC.22y1. Ul�c/L JTl i C�3 Reference Check #2 : Person Contacted: j-mt Phone # -7&V- f 3`l - 4",1- Agency/Firm: c -aF City: e56a-50k)u- Nature Of Work: epr (A tkr iNstvrllrn Contract Amount: $ Date Completed: Comments By Above Person: -nsk �v c '- Reference Check #3 : (0ption 1) Person Contacted: Phone # Agency/Firm: Ov City- Nature Of Work: r U mil4- Contract Amount : 5 0 to Completed: Con ents By Above Person: C OOCV } Mm Completed By: �s �1✓Nbt-5 Date: 3� A 101 Reviewed By: Contracts Administrator cc: City Engineer Director of Public 'Works Ot PALM Sp City of Palm Springs Engineering Department n CO*ROR EO R 3200 Tahqui[z Canyon IX/ay • Palm Springs,California 92262 I FO TEL (760)323-8253 • FAx(760)322-8360 •TDD(760)864-9527 MEMORANDUM DATE: April 3, 2001 To: David Aleshire, City Attorney FROM: Marcus Fuller, Associate Civil Engineer SUBJECT: Walt Rankin & Associates vs. City of Murietta (City requirements to verify sufficiency of sureties) As you know, we have followed your direction regarding the Murietta case, and now require contractors to provide information to demonstrate the sufficiency of theirsurety, namely, all of the documents referred to in California Code of Civil Procedure§995.660. Despite our effort to clearly specify to them the requirement to submit the necessary information, in every project that has been awarded since imposing this obligation, contractors have failed to provide the information. On two occasions now, we have been referred by attorneys to an Appellate Court's ruling on the Murietta case. That October 31, 2000, ruling revised the original findings of the Murrieta decision. According to the bulletin released by the California Surety Federation, the Court's ruling can be found at 84 Cal. App. 4ch 605,101 Cal. Rptr. 2d48, 2000 D.A.R. 11,652. The most important clarification of the Court's ruling is its statement that a City can determine the sufficiency of a surety "by obtaining a certificate directly from the county clerk, or otherwise verifying that the surety was an admitted surety insurer' (page 625), and further, stating that the Insurance Commissioner's"Internet web page allows anyone to determine whether a company is an admitted surety insurer or not' (page 623). Please determine if the Appellate Court's ruling has an affect on our specifications that require submission of all the documents referred to in §995.660, if it is possible to simply refer to the State of California Department of Insurance website to verify whether a surety is an admitted surety carrier, and if that demonstrates the City's verification of the sufficiency of the surety. Cc: David Barakian, City Engineer Trisha Sanders, City Clerk Post Office Box 2743 0 Palm Springs, California 92263-2743 04/03/2001 10: 15 7607386855 MALONEY AND ASSOC PAGE 03 A" OkNIA U I( FD�RARETT1ON IMPORTANT BULLETIN SUWECr: DETERMINIING THE SUFFICIENCY'OF A SURETY This informational bulletin is written on behalf of the members of the California Surety Federation,which represents over 30 California admitted sureties and independent agent/brokers, some of which ate the larg0Xt in the United States,and whOSe member companies insure a subsuntial portion of the surety market in California. ISSUE Does a local agency have a mandatory duty to require that evay time a bond is n Providing e bond must of the beyon submitted,certificate directly from the county clerk or the Departmentply proof 000f I�nsurance'ss webs page that the surety is a California admitted surety? i This issue has been the 50=0 of some debate in the California courtR which we believe i has now been clarified in the cafe of Walt Rankin&Associates vs. City of MmTieta Fourth District Court of Appeal(October 31,2000). 'This ruling can be found i 84 Cal. App. 40 605,101 Cal, Rptr.24148,2000 DAIL 11,652. The Appellate Court held the City(Murrieta)"could have performed its MWK% cry duty _ t S-V tV_ Wa$a�1}IftTtRlYt li�wR 1� k. L The Facts Surroundiag the Marrieta Case The City of Munieta had accepted A contract performance and pqmcz bond from a surety not approved by the California Department of Insuraneo, The General contractor who provided a payment bond to the city failed to pay one of its subcontractors(Rankin); : whereupon the subcontractor attempted to collect on the bond and the surety failed to perform its obligation.The surety was essentially a fraudulent operation,and the city was requited to pay the claims of subcontractors that would have been paid by the payment bond. 9 161 44 7-8300 U.S. BANK PLA7,A. 980 9TH STREET, SUITE 1580.SACKAMENTO.CA 95814, ( 8 BID BOND KNOW ALL MEN BY THESE PRESENTS, That S & K ELECTRIC, INC. as Contractor, and FIDELITY AND GUARANTY INSURANCE COMPANY are held and firmly bound unto the City of Palm Springs, hereinafter called the "City" in the s as Surety, $ TEN PERCENT OF GREATER AMOUNT BID ----------------- ( 10% dollars um of: (not less than 10 percent of the total amount of the bid) for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, said Principal has submitted a Bid to said City to perform the Work required under the Bid Schedule(s) of the City's Contract Documents entitled: LED LAMP RETROFIT INSTALLATION PROJECT CITY PROJECT NO. 01 - 02 NOW THEREFORE, if said Principal is awarded a Contract by said City, and within the time and in the manner required in the "Notice Inviting Bids" and the "Instructions to Bidders" enters into a written Agreement on the Form of Acreement bound with said r,,ntrarr CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT No 5193 State of CALIFORNIA l OPTIONAL SECTION SAN DIEGO ( CAPACITY CLAIMED BY SIGNER County of ) Though statute does not require he Notary to fill In the data below, doing so may prove invaluable to persons relying on the document. On 3/19/2001 before me, JOHN G. MALONEY, NOTARY PUBLIC ❑ INDIVIDUAL DATE NAME,TITLE OF OFFICER-E G."JANE DOE,NOTARY PUBLIC- DIXIE LEE WILSON KAREN JEAN HALL ®CORPORATEOFFICER(S) personally appeared ' PRE S TDENT NAME(S)OF SIGNERS) TITLE(S) ®personally known to me-OR -❑ proved to me on the basis of satisfactory evidence ❑ PARTNER(S) ❑ LIMITED to be the person(s) whose name(s) is/are ❑ GENERAL subscribed to the within instrument and ac- ®ATTORNEY-IN-FACT N�HN�NHN�HNNN knowledged to me that he/she/they executed ❑TRUSTEE(S) HN JOHN G. MALONEY the same in his/her/their authorized GUARDIAN/CONSERVATOR ❑ COMM.#1212977 capacity'ies), and that by his/her/their U1 `„ NOTARY PUBLIC-CALIFORNIA z+ signature(s) on the instrument the person(s), ❑ OTHER. 2 SAN MYCOMIEG COUN RES or the entity upon behalf of which the MARCH 13,200 person(s) acted, executed the instrument. SIGNER IS REPRESENTING: WITNESS my hand and official Seal. NAME OF PERSON(S)OR ENTITY(IES) SIGNATURE OF NOTARY OPTIONAL SECTION THIS CERTIFICATE MUST BE ATTACHED TO TITLE OR TYPE OF DOCUMENT THE DOCUMENT DESCRIBED AT RIGHT: NUMBER OF PAGES DATE OF DOCUMENT Though the data requested here is not required by law, it could prevent fraudulent reattachment of this form. SIGNER(S)OTHER THAN NAMED ABOVE Though the data requested here is not required by law, it could prevent fraudulent reattachment of this form. SIGNER(S)OTHER THAN NAMED ABOVE VENDORS & AMOUNTS BID VENDORS & AMOUNTS BID BID ABSTRACT JDATE: Hp. ��ii nnr )DING TO: LEb LAMD 7- 4NTITY COMMODITY ITEM q / / o 7� V dZo°O 215a-00 Mar. 19 01 09: 00a T & M Electric 6194490511 P. 1 11245 El Nopal Lake Me,CA.92M (619)59&7546 (619)258.7975 fan Fax To: Procurement Manager of the City Of Palm Frorm Dbde Wilson/Hubert Perry Springs Fax 760 322 8360 7i;b Pagos: 1 +Cover Phony 750 323 8253 Data March 19,2001 Re: Acknowledgment/AddendumNo.1,ProjectOC: No. 01-02 ❑ Urgent ❑ For Review 0 Please common! ❑Please Reply 0 Please Recycle e conanenta: Please see attached Thank you S&K Electnc, Inc. Mar 19 01 09: 00a T & M Electric 6194490511 p, z S & x ECectrzc, Inc. 11245 ECN6yaC .Lakeside. (✓A. .qzo4o (6r9)596-7546 (15)9) 258-7975 fax March 19, 2001 City of Palm Springs 3200 Tahquitz Canyon Way Palm Springs, CA. 92262 Procurement Manager: This is notification that S & K Electric, Inc, has received "Addendum No_ !", for the .LED Lamp Retrofit installation Project, City.Project No. 01-02. If you have any questions regarding this matter please contact us at (619) 596-7546. Thank you, Hubert Perry SecJTres C�Qt,►JN sp9ti c3�1�AR292W1 c4'n DECEIVED PROOF OF PUBLICATION This is space For County Clerk's Filing Stamp (2015.5.C.C.P) STATE OF CALIFORNIA County of Riverside ---------------------------------------- I am a citizen of the United States and a resident of Proof of Publication of the County aforesaid;I am over the age of eighteen ,. -- __-_. --------- ------ years,and not a party to or interested in the No.7636 CITY OF above-entitled matter.I am the principal clerk of a PALM SPRINGSMINUTE ORDER printer of the,DESERT SUN PUBLISHING AWARDING NG826 CON COMPANY a newspaper of general circulation, TRACT To s s K ELECTRIC, INC., IN printed and published in the city of Palm Springs, THE AMOUNT OF County of Riverside,and which newspaper has been $64,000.00, FOR THE i' LED LAMP RETROFIT adjudged a newspaper of general circulation by the INSTALLATION PRO- JIC p NO. Superior Court of the County of Riverside,State of o1-02. city reject I HEREBY CERTIFY California under the date of March 24,1988.Case that this Minute order Number 191236;that the notice,of which the awamIng contract to s- & K Is no Inc. In annexed is a printed copy(set in type not smaller the amount of $64,000.00, for the LED than non pariel,has been published in each regular ' Lamp Retrofit Installs- and entire issue of said newspaper and not in any iect reject,. 02Y was adopts d by the City supplement thereof on the following dates,to wit: council of the Cny of Palm Springs, Califor- nia m a meeting9 there March 25th — of Maid o the 1at day, ------------------ _—_—_—__—___ 001 PATRICIA A. SANDERS Cittyy Clerk PUB: March 25, 2001 All in the year 2001 I certify(or declare)under penalty of perjury that the foregoing is true and correct. 26th Dated at Palm Springs,California this-------day March of----------------------------- 2001 Signature /pF PAQa n PROOF OF PUBLICATION This is space for County Clears Filil stamp (2015.5.C.C.P) STATE OF CALIFORNIA No 7444 CITY OF PALM SPRINGS County of Riverside NOTICE INVITING BIDS For the I Lampp Retrofit In�mlmaon OD;.EE(iT NO 01 - 02 - -1 NOTICE IS HEREBY GIVEN that sealed bids I for the LED Lamp Retrofit Installation Project, City Project No. 01-02 will be received at the office of tha Procurement Manager of the City of Palm Spprings, California, until 2 00 P M on March 20, - 2001,at which time they wit be opened and read . aloud N-2 DESCRIPTION OF THE WORK: The Work composes remomny existing incandescent lamp - modules and installing City-procured LED retrofit modules in signal heads antl pedestrian heads of various City traffic signals, and all appurtenant I am a citizen of the United States and a resident of work. I AWARD OF CONTRACT: the County aforesaid;I am over the age of eighteen (a) The City reserves the right after opening bids ears,and not a party to or interested in the to ,elect any,or all bids, to wave any infer mall years, p ty (non-responsiveness) in a bid, or to make award above-entitled matter.I am the principal clerk of a to the lowest responsive, responsible bidder and reject all other bids, as it may best serve the in- printer of the,DESERT SUN PUBLISHING in- terest of the sty. ter st of Citn of award, the successful bidder COMPANY a newspaper of general circulation, sa I be required m scourt payment and perfor- malice bonds and insurance printed and published in the city of Palm Springs, I BID SECURITY: each bid shall be accorl County of Riverside,and which newspaper has been n,ed by a certified or cashier's check or Bid Bond pipn tyyhe amount of 1 to the CILy0 percent of thetotal bid price, adjudged a newspaper of general circulation by the Na5a BIDS TO REMAIN OPEN:rIThe Bidder shall Superior Court of the County of Riverside,State of guarantee the Total Bid Price for a period of 60 calendar days from the date of bid openingg. California tender the date of March 24,1988.Case I CONTRACTOR'S LICENSE CLASSIFICA- TION:The Contractor shall possess a valid Class Number 191236;that the notice,of which the A or C-10 Contractor license at the time of sub- annexed is a rinted co set in t e not smaller m,mnqq bids. p py( yp I CALIFORNIA WAGE RATE REQUIRE- than non par'iel,bras been published in each regular MENTS: The Contractor shall pay the general pprevadmg rate of per diem wages as determined and entire issue Of said newspaper and not in any by the Director of the Department of Industrial Relations of the State of California for the locality supplement thereof on the following dates,to wit: where,the work is to be coffer nled. A copy of said wage rates is on file at the office of the City Engineer The Contractor and any subcontractors ^hall pay not less than satl specified r ates and —'- - March 3r'd, Ioth I shall Post a copy of said wage rates at the I site -------^------^----- ----"' N-8 RETAINAGE FROM PAYMENTS: The Can- tractor may elect to receive 100 percent of pay- mems due under the Contract Documents from -------_------..________-------------_------_-------._______----- time to time, without retention of any portion of the payment by the Cdy, by depositing securities of equivalent value with the City In accordance I All In the year 2001 with provisions de ons of Section 22300 of the Public I OBTAINING OR INSPECTING CONTRACT DOCUMENTS: I certify(or declare)under penalty of perjury that the (a)Contract Documents may be inspected without charge at the office of the City ting'neer, 3200 foregoing is true and correct. EE2sstG2Tahauitz Canyon Way, Palm Springs, CA 13t11 (b) Complete sets of said Contract Documents Dated at Palm Springs,California this--------------day may be purchased at $s 00 dollars per as[ and are obtainable from the office of the City Enq,- March noel, 3200 East Tahgottz Canyon Way, Palm I Springs, CA 92262. No refund will be made of 2001 any charges for sets of Contract Documents. Of--------"'--------"------"-------''' (c)An adal4anal fee of$20.00 will be charges for J l�, sets of documents sent by mar. - - - N-11 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the CRy of Palm Springs, and shall ------/----- --- -- L =-- -=- """""""'------ be delivered or maned to the Procurement Ma Man- Si ture age' at 3200 East Tall Canyon Way, Palm g Springs, CA 92262.The envelope shall be marked CA upper left hand corner'wdh the name and address of the Bidder and shall bear the words "Bid For." followed by the title of the Project and the date and hour of opening Bids. The certified or cashier's check or Bid Bond shall be enclosed in the same envelope with the B,d. BY ORDER OF THE CITY OF PALM SPRINGS Date:2/28/01 CITY OF PALM SPRINGS By:/s/Da✓Id J Saraklan, PE CIV Emmnee ' r C of Palm � ,r CITY OF PALM SPRINGS NOTICE INVITING BIDS For the LED Lamp Retrofit Installation Project CITY PROJECT NO. 01 - 02 N-1 NOTICE IS HEREBY GIVEN that sealed bids for the LED Lamp Retrofit Installation Project, City Project No. 01-02 will be received at the office of the Procurement Manager of the City of Palm Springs, California, until 2 : 00 P.M. on March 20, 2001, at which time they will be opened and read aloud. N-2 DESCRIPTION OF THE WORK: The Work comprises removing existing incandescent lamp modules and installing City-procured LED retrofit modules in signal heads and pedestrian heads of various City traffic signals, and all appurtenant work. N-3 AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder and reject all other bids, as it may best serve the interest of the City. (b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and insurance. N-4 BID SECURITY: each bid shall be accompanied by a certified or cashier' s check or Bid Bond in the amount of 10 percent of the total bid price, payable to the City of Palm Springs . N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bid opening. N-6 CONTRACTOR' S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class A or C-10 Contractor license at the time of submitting bids . N-7 CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality where the work is to be performed. A copy of said wage rates is on file at the office of the City Engineer. The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site. N-8 RETAINAGE FROM PAYMENTS : The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by LED Lamp Retrofit Installation Project NOTICE INVITING BIDS CITY PROJECT NO. 01 -02 PAGE 1 2/28/01 r depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code. N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) Contract Documents may be inspected without charge at the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . (b) Complete sets of said Contract Documents may be purchased at $5 . 00 dollars per set and are obtainable from the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . No refund will be made of any charges for sets of Contract Documents . (c) An additional fee of $20 . 00 will be charged for sets of documents sent by mail. N-11 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Procurement Manager at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For. . " followed by the title of the Project and the date and hour of opening Bids . The certified or cashier' s check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OF THE CITY OF PALM SPRINGS Date *�,y1 CITY OF PALM SPRINGS By David J. Barakian, PE City Engineer City of Palm Springs LED Lamp Retrofit Installation Project NOTICE INVITING BIDS CITY PROJECT NO. 01 -02 PAGE 2 2128/01 MINUTE ORDER NO. 6820 AWARDING CONTRACT TO S & K ELECTRIC, INC., IN THE AMOUNT OF $64,000, FOR THE LED LAMP RETROFIT INSTALLATION PROJECT, CITY PROJECT NO. 01-02. ------------------ I HEREBY CERTIFY that this Minute Order, awarding contract to S & K Electric, Inc., in the amount of $64,000, for the LED lamp retrofit installation project, City Project No. 01-02, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 21 st day of March, 2001. PATRICIA A. SANDERS City Clerk