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21317 - RESOLUTIONS - 6/29/2005
RESOLUTION NO. 21317 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ACCEPTING A USER FEE STUDY AND COST ALLOCATION PLAN, ADOPTING CERTAIN USER FEES AND CHARGES, AND AUTHORIZING THE CITY CLERK TO INCORPORATE SUCH FEES AND CHARGES AS A PART OF THE CITY'S COMPREHENSIVE FEE SCHEDULE WHEREAS, Government Code Section 66000 et.seq., allows public agencies to impose fees to recover the costs of providing various public services to the community; and WHEREAS, the City retained a qualified consultant, MuniFinancial, to prepare a User Fee Study and Cost Allocation Plan (hereinafter Study) to compare direct and indirect administrative costs in providing various public services to the community a true and correct copy of which is attached hereto as Exhibit A and incorporated herein by this reference; and WHEREAS, the Study and supporting data were available for public inspection and review for ten (10) days prior to this public hearing; and WHEREAS, a public hearing has been noticed and held in accordance with Government Code Section 66018; and WHEREAS, the City Council has considered the information provided to it by those testifying, and has reviewed and considered the information provided in the Study and supporting data. NOW, THEREFORE BE IT RESOLVED, Section 1. Findings: The City Council hereby finds and determines that: A. The City has completed an analysis of all City fees and desires to amend the fees and charges. B. The current service fees and charges are insufficient to cover all of the City's costs and expenses associated with providing various public services. C. The cost of such services should be borne by those who are the special beneficiaries rather than the citizenry-at-large D. The City has completed a User Fee Study of all City service fees and charges. E. The Study and the subsequent public testimony establish: Resolution No. 21317 Page 2 1. There is a reasonable relationship between the need for the fee and the ' type of service for which the fee is imposed; and 2. There is a reasonable relationship between the amount of the fee and the estimated reasonable cost of providing the type of service for which the fee is imposed; and 3. The amount of service provided does not exceed what is reasonably necessary in order to process the requested service; and 4. The cost estimates set forth in the Study are reasonable and best approximate the direct and indirect (overhead) costs of City staff and consultants for providing the necessary service to respond to the public's requests. F. The method of allocating the City's administrative costs of processing service bears a fair and reasonable relationship to each member of the public's burden on, and benefit from, the services requested by that member. G. The fees do not exceed the estimated reasonable cost of providing the service for which the fee is charged. Section 2. Fees Imposed: A. The City Council adopts the services fees and charges as set forth in Exhibit B attached to this Resolution. , B. The City Clerk is authorized to incorporate the fees and charges set forth in Exhibit B into the City's Comprehensive Fee Schedule for dissemination to the public and staff. C. Each person requesting a service in the City of Palm Springs for which a service fee or charge is imposed shall pay the new fee as set forth in the City's Comprehensive Fee Schedule. D. On July 1 st of each year, all service fees and charges shall be automatically adjusted by an amount equal to the percentage of increase or decrease in the consumer price index for this region, as last computed before the July 1 st date. E. The service fees and charges may also be adjusted if the City updates or modifies the Study and conducts a public hearing to implement a new or revised fee or fees based upon such update or modification. F. The applicable fee shall be determined on the basis of the fee schedule in effect at the time the application is submitted to the City for the requested service. The fee shall be payable in full at the time the application is , submitted. Resolution No. 21317 Page 3 G. The adoption of this Resolution does not affect the ability of the City to request an agreement between the applicant and the City to pay extraordinary processing costs and to establish deposit accounts. Section 3. Subsequent AnalVsis of the Fees: The fees established herein are adopted and implemented by the City Council in reliance on the comprehensive studies that have been prepared by the City's consultant. It is the intent of this Council that at least every five (5) years, the City should update the Study to verify that there is still a reasonable relationship between the amount of the fee and the estimated reasonable cost of providing the type of service for which the fee is imposed. Notwithstanding any term or condition of any permit, subdivision map, license, or entitlement granted by the City, it is existing policy that the City Council may revise the fees to incorporate the findings and conclusions of further studies, as well as increases due to inflation and other factors. Section 4. Effective Date of Revised Fees: The fees shall be effective sixty (60) days after the adoption of this Resolution; provided, however, that, upon enactment of this Resolution, any person may pay the revised fees instead of the current fees. Section 5. Effect on Prior Fees The fees established and described in City Council Resolutions 20942, 20999, 21061, 2,1140, and 21141 are reaffirmed, ratified, and confirmed. City Council Resolution 20362 as it was in effect on April 1, 2004 is confirmed and deemed the Comprehensive Fee Resolution of the City, and the provisions of Resolutions 20942, 20999, 21061, 2,1140, 21141, and this Resolution, to the extent such resolutions expressly establish now or amended fees, shall be deemed amendments to the Comprehensive Fee Schedule. Consistent with the direction provided in Section 2b of this Resolution, the City Clerk is authorized to prepare a single document entitled "Comprehensive Fee Schedule" that describes all fees expressly adopted, added, or amended pursuant to the resolutions listed in this Section and the procedures described in Resolution 20362. Section 5. SeverabilitV: Each component of the fees and all portions of this Resolution are severable. Should any individual component of the fee or other provision of this Resolution be adjudged to be invalid and unenforceable, the remaining provisions shall be and continue to be fully effective, and the fee shall be fully effective except as to that portion that has been judged to be invalid. Section 6. Statute of Limitations: Any judicial action or proceeding to attack, review, set aside, void, or annul the fees established by this Resolution, or the Resolution itself, shall be commenced within one hundred twenty (120) days of the passage of this Resolution. Resolution No. 21317 Page 4 ADOPTED this 29th day of June, 2005 ' r David H. Ready, City Mane ATTEST: J mes Thompson, City Clerk CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. 21317 is a full, true and correct copy, and was duly adopted at an adjourned regular meeting of the City Council of the City of Palm Springs on June 29, 2005, by the following vote: , AYES: Members Foat, Mills, McCulloch, Pougnet and Mayor Oden NOES: None ABSENT: None ABSTAIN: None ompson, City Clerk /;tames m Springs, California Resolution No. 21317 Exhibit A Page 5 QCITY OF PALM SPRINGS COMPREHENSIVE USER FEE REPORT FINAL REPORT APRIL 225 2005 e M' Mum'Financial Terre wk Offix 27368 Via Industria Anahenn, CA Pensacola,FL Suite 110 Industry, CA Phoenix, AZ Temecula, California 92590 Lancaster, CA Sacramento, CA Tel: (951) 587-3500 Oakland, CA Seattle,WA Fax: (951) 587-3510 www.muni.com Resolution No. 21317 Page 6 ' TABLE OF CONTENTS Table of Contents i Executive Summary 1 Introduction 2 Policy Considerations 2 Methodology 3 Data Collection 4 Fee Comparison 4 Chapter 1. Police Department 5 Description of Services 5 I. Animal Control Fees 6 Analysis and Recommendations 6 FB Hourly Rates 7 Table 1.1 a Animal Control — FB Hourly Rate Summary 7 Time/Materials Survey 8 Table 1.2a Animal Control —Time/Materials Survey 9 Maximum Allowable Fee Summary 11 Table 1.3a Animal Control — Maximum Allowable Fee Summary 11 Comparison of Fees 13 Table 1.4a Animal Control — Comparison of Fees Summary 13 Summary 15 11. Police Fees 16 Analysis and Recommendations 16 FB Hourly Rates 17 Table 1.1 b Police Department— FB Hourly Rate Summary 17 Time/Materials Survey 18 Table 1.2b Police Department—Time/Materials Survey 19 Maximum Allowable Fee Summary 20 Table 1.3b Police Department— Maximum Allowable Fee Summary 20 Comparison of Fees 21 Table 1.4b Police Department— Comparison of Fees Summary 21 Summary 23 Chapter 2. Fire Department 24 Description of Services 24 Analysis and Recommendations 24 FB Hourly Rates 25 Table 2.1. Fire Department— FB Hourly Rate Summary 25 Time/Materials Survey 26 ' Table 2.2 Fire Department—Time/Materials Survey 27 Maximum Allowable Fee Summary 28 Table 2.3. Fire Department— Maximum Allowable Fee Summary 28 i Resolution No. 21317 Page 7 Comparison of Fees 30 Table 2.4. Fire Department— Comparison of Fees Summary 30 Summary 32 Chapter 3. Library 34 Description of Services 34 Analysis and Recommendations 34 FB Hourly Rates 35 Table 3.1. Library— FB Hourly Rate Summary 35 Time/Materials Survey 36 Table 3.2 Library—Time/Materials Survey 37 Maximum Allowable Fee Summary 38 Table 3.3. Library — Maximum Allowable Fee Summary 38 Comparison of Fees 39 Table 3.4. Library— Comparison of Fees Summary 39 Summary 40 Chapter 4. Parks and Recreation 41 Description of Services 41 Analysis and Recommendations 41 FB Hourly Rates 43 Table 4.1. Parks & Recreation Department— FB Hourly Rate Summary 43 Time/Materials Survey 44 Table 4.2 Parks & Recreation Department—Time/Materials Survey 45 Maximum Allowable Fee Summary 50 Table 4.3. Parks & Recreation Department— Maximum Allowable Fee Summary51 Comparison of Fees 56 Table 4.4. Parks & Recreation Department— Comparison of Fees Summary 57 Summary 65 Chapter 5. Finance & Treasury Department 67 Description of Services 67 Analysis and Recommendations 67 FB Hourly Rates 69 Table 5.1. Finance & Treasury Department— FB Hourly Rate Summary 69 Time/Materials Survey 70 Table 5.2 Finance & Treasury Department — Time/Materials Survey 70 Maximum Allowable Fee Summary 71 Table 5.3. Finance & Treasury Department— Maximum Allowable Fee Summary71 Comparison of Fees 71 Table 5.4. Finance & Treasury Department— Comparison of Fees Summary 71 Summary 72 Chapter 6. City Clerk 73 Description of Services 73 Analysis and Recommendations 73 FB Hourly Rates 74 Table 6.1. City Clerk— FB Hourly Rate Summary 74 Time/Materials Survey 75 ii Table 6.2 City Clerk—Time/Materials Survey 76 Maximum Allowable Fee Summary 77 Table 6.3. City Clerk— Maximum Allowable Fee Summary 77 Comparison of Fees 78 Table 6.4. City Clerk— Comparison of Fees Summary 78 Summary 79 Chapter 7. Community Television 80 Description of Services 80 Analysis and Recommendations 80 FB Hourly Rates 81 Table 7.1. Community Television — FIB Hourly Rate Summary 81 Time/Materials Survey 82 Table 7.2 Community Television —Time/Materials Survey 82 Maximum Allowable Fee Summary 83 Table 7.3. Community Television — Maximum Allowable Fee Summary -83 Comparison of Fees 83 Table 7.4. Community Television — Comparison of Fees Summary 83 Summary 84 Appendix A: Comprehensive Fee Schedule 85 r r iu EXECUTIVE SUMMARY As local, governments ("Jurisdictions") deal with increased fiscal limitations in California, service fees, or user fees (the "Fees") have become an important source of revenue. A Fee is a payment made by an individual for a service (a "Service") provided by a Jurisdiction that primarily benefits that individual (the "User"). The primary objective of this Comprehensive User Fee Study (the "Report") completed for the City of Palm Springs, California (the "City"), is to determine the cost for providing User-requested Services by specific City departments including Police, Fire, Library, Parks & Recreation, Finance, City Clerk and Community Television (the "Departments"). The City requested that this Report determine the Maximum Allowable Fees that may be charged to Users for each Service to: 1) recover up to 100% of the actual cost of providing the service; 2) maintain reasonably competitive Fees with neighboring agencies providing similar Services to the User; and 3) identify and recommend additions or deletions to the Cites existing Service Fee schedule (the "Fee Schedule"). The City can impose Fees under the authority granted by the Mitigation Fee Act contained in California Government Code %66000 et. seq. (the "Act") and are required by the Act to hold at least one public hearing as part of a regularly scheduled City Council (the "Council") meeting to allow for public comment on its proposed Fees. The Act requires that Council adopt approved Fees by either ordinance or resolution. Costs included in this analysis are based on the fully burdened hourly rates ("FB Hourly Rates") for City personnel directly involved in providing a Service. The FB Hourly Rates are then applied to the average estimated number of hours, or portion thereof, needed to complete each Service, FB Hourly Rates not only include direct annual salaries and benefits, but allocations for indirect departmental overhead costs, interdepartmental support costs, and central services overhead costs (the "Support Costs"). Additionally, specifically identifiable materials costs are also included, where appropriate, and together with the FB Hourly Rates constitute the total cost for each Fee. The Services and Fees for each Department are addressed separately in Chapters 1 through 7 of this Report. The tables included in each Chapter include a description of the Services provided by the Department, the FB Hourly Rates of all Department positions involved in providing a Service, and the results of the Time/Materials Survey conducted for the Departments. Also included is a Maximum Allowable Fee Summary Table that shows the current Fee being charged for each Service by the City(the "Current Fee"), the total cost to the City in time and materials to provide the service (the "Total Cost") and the maximmn allowable Fee for each service (the "Maxi num Allowable Fee") which represents an amount sufficient to recover 100% of the time and material costs of providing the Service. To provide a competitive market view to the Maximum Allowable Fees developed for the City, each Chapter also includes a table that provides comparable Fees charged by neighboring or similar Jurisdictions. t INTRODUCTION According to the Mitigation Fee Aa, public 'agencies can impose Fees for government services (the "Services") when 1) the individual's decision to use the service is voluntary; and 2) the Fees charged to an individual user are reasonably related to the level of Service rendered and the cost of providing that Service. Fees in California are required to conform to the statutory requirements of the California Constitution, the Act, and the California Code of Regulations. According to the Act, Fees may not exceed the reasonable cost of providing the Service for which they are collected unless the excess Fee is approved by a two-thirds vote of the electorate. The City currently has a Fee Schedule adopted in May 2004. However, the City has expressed interest in determining if the current Fee Schedule accurately reflects the actual costs associated with providing Fee-related Services. The City believes that its General Fund may be subsidizing many Services that benefit Users, and that current Fees may not account for Support Costs associated with Service delivery. To correct such possible deficiencies, the City has requested an update of its Fee Schedule for 7 Departments including Police, Fire, Library, Parks and Recreation, Finance, City Clerk, and Community Television. As a part of the update, this Report reviews current Fees for Services; the Total Cost associated with delivering a Service; and identifies the Maximum Allowable Fee. This Report, however, does not analyze Fees where the Total Cost cannot be determined by time and materials. Such Fees include rental charges for rooms and facilities, and penalty fees or late charges. We believe that there is no requirement to base rental charges or penalty fees'on actual costs, since the City is providing no "Service" and no direct or indirect costs are being borne by the City that go over and above normal maintenance to City property. We are aware of situations in which cities rent or lease property for special uses and charge what is deemed a competitive market rate for such rent. We believe that Palm Springs can consider that approach for Fees that are considered rental charges and penalty fees. We would expect that reasonableness and market comparables would be a good basis for determining the level of these types of fees. Economists and government practitioners in California advocate the use of Fees to finance certain public Services that primarily benefit Users. Fees are unposed because they recover costs associated with the provision of specific Services benefiting the User, thereby reducing the use of General Fund monies for such purposes. 2 Increasingly,Jurisdictions not only want to collect the full cost of staff labor associated with processing and administering services that benefit Users, but also wish to recover associated Support Costs. Support Costs are those costs relating to a Jurisdiction's Central Services Departments that are properly allocable to the effective functioning of the Jurisdiction's Operating Departments. Appropriate Support Costs are generally derived from a Jurisdiction's Cost Allocation Plan. As labor effort and costs associated with the provision of Services fluctuate over time, a significant element in the development of any Fee Schedule is that it be adopted with the flexibility to remain current. A Fee Schedule that is flexible and easy to use will assist the City in its effort to ensure that Fees are based on current and reasonable costs for providing services. As a result, it is recommended that the City include an annual inflation factor in the ordinance adopting the Fee Schedule that allows the Council, either by ordinance or resolution, to annually increase or decrease the Fees based upon published information such as the Enplc ew Cost Index for State and Loral Gmeninv t Emplgtees, Total Compensation as released by the US. Department of Labor's Bureau of Labor Statistics. Shortly after January 1 of each calendar year, the City should consider determining the percentage change in the selected adjustment factor and applying the resulting increase or decrease to the Fee Schedule by adopting the change. Fees set by federal or state law are exempt from such adjustment. ;M"'th 'd logy''__' - ,,.. The method of analysis for calculating Fees that has been used in this Report is the: • Case Study Method- This approach estimates the actual labor and material costs associated with providing a unit of Service to a single User. Costs are estimated based upon interviews with City staff regarding the time typically spent on tasks; a review of available records; and • Tint, and Materials Analysis: The Time & Materials analysis (the "T&NP') involves charging a Fee based on Actual Costs, including staff time (at FB Hourly Rates), material costs and outside contractor costs, if applicable. Use of this T&M analysis is suitable when City staff time requirements vary dramatically for a service, or for special projects where the time and cost requirements are not easy to identify at the project's outset. Further, the use of T&M method is effective in instances when a staff member from one department assists on an application, service or permit for another department on an as-needed basis. To use the T&M method for any of the Services provided, the City may want to consider adopting the following policy or a similar one approved by the City Attorney: Concurrent uith the submittal of an application, the project applicant shall pay deposit amounts (uhen spectftea) and enter into an agreement to fully reimbune the City for processing casts. The City shall not be required to perform any work on the 3 application prior to receipt of the deposit and execution of the agrwmm The agrwrent shall also include a promion for anrnkoz to the agreement and scope of vDik to corer cork that vas unforeseen or substantially exceeded T&M estimates. Under both methods, indirect costs are added to the direct cost of service to calculate the Fee. Indirect cost figures are obtained from the Cir/s Cost Allocation Plan. Data Collection This Report identifies three cost layers that, when combined, constitute the fully burdened cost of a Service. For the purpose of this Report, the cost layers are defined as: direct labor including salary and benefits, departmental overhead costs, and City central services overhead. These layers are defined as follows: • Direct Labor. Staff hours spent directly on Fee-related services as shown on the Time/Materials Survey tables included in each Chapter. • Departmental Owrhead. Hours spent on staff supervision by the Department director and administrative activities including clerical support, supplies and materials shown on the Time/Materials Survey tables included as departmental overhead in each Chapter. • Central Smices Orerhead These costs, detailed in the recently completed Cost Allocation Plan, represent services provided by those Central Services Departments whose primary function is to support other City departments. Examples include: — City Management, including the City Council and City Manager cost centers; — City ,Attorney, — Finance Department; — City Clerk; and — Human Resources Department. Finally, data collection included a thorough review of relevant City documentation, such as the City General Fund budget, the Current City Fee Schedules, and City correspondence related to Fee services. Fee Comparison The final data tool provided to the City in this Report is a Fee comparison matrix for each Department. This comparison shows the Maximum Allowable Fees for the City with fee schedules from other Jurisdictions located near the City and other comparable cities. These comparisons are useful resource tools to benchmark the City s current and Maximum Allowable Fees with the selected comparison Jurisdictions. The comparison tables are included within each Departmental section of this Report and list the comparison Jurisdictions. 4 CHAPTER 1 . POLICE DEPARTMENT .......... Pe t P tro - 1!9" of The Police Department is responsible for the law enforcement services and activities of the City. A majority of these services are not Fee related. Those Services that are Fee related include providing copies of police reports, fingerprinting, impound storage fee, concealed carry weapon permits, and range use. In addition to these activities, the Department is also responsible for the Animal Regulation Division, which oversees and enforces animal control policies and activities of the City. For the purposes of this Report, we will analyze the Animal Control Fees independently of other Police Fees nr this Chapter. I. ANIMAL CONTROL FEES .. ......... . .. ..... h' ad!*me The Animal Control Division requested that we analyze the following Fees: • Administrative Heating Fee; • Daily Care Charges; • Holding Fees for Impounds; • Animal License Fees; • Animal Placement Fees; • Dead Animal Fees; and • Microchipping Fees Other Fees that Animal Control charges are related to late fees and penalties, which are not included in this analysis. These types of Fees are not considered user Fees since the City is not providing a voluntary "Service" and no direct or indirect costs are being borne by the City that are over and above regular administrative duties. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximurn allowable Fee the City can charge based on a 1001/6, recovery level. A comparison of Fees is also included to give the Department a market overview of how the Maximum Allowable Fees compare to other jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees it Will increase or decrease based on policy and political considerations. 6 FB Hourly Rates Table 1.1a below shows the FB Hourly Rates Summary for Animal Control positions used to perform the services included in the Fee Schedule. Table 1.1 a Animal Control - FB Hourly Rate Summary Personnel Costs' $ 360,908 Percentage of Cost Cost Allocations Amount Allocation' Departmental Indirect Costs' Administrallon-Personnel Costs $ - Contractual Services' 26,000 Materials and Supplies 52,800 Special Charges' 57,731 Capital Outlay' Total Departmental Indirect Costs $ 136,531 37,83% $ 136,531 Inter-Departmental Support Costs Support to(-1.00%) 0.00% $ - Support from 0.00% - Totallnterdepartmentlndirect Labor' $ - 000% $ - Central Services Overhead Allocation' $ 87,401 24.22% $ 87,401 Total Costs $ 584,840 Annual Dept.Indirect Inter-Dept. Central OH Fully Salary& Allocations Support 7 Allocation° Burdened Productive FB Hourly Position Benefits' 37,83% 0.90% 24.22% Direct Labor° Hours 10 Labor Rates" Animal Control Superviscr $ 85,461 $ 32,330 $ - $ 20,696 $ 138,487 1,840 $ 75 Animal Control Officer 63,223 23,917 - 15,311 102,451 1,840 56 Assistant Animal Control Officer 55,900 21,147 - 13,537 90,584 1,840 49 Animal Shelter Assistant 37,318 14,117 - 9,037 60,472 1,840 33 Any Staff Position(Average) 60,476 22,878 - 14,645 97,999 1,840 53 Police Chief'a 195 'From City of Palm Springs 2004-2005 Annual Budget. Percenagos derived by dlviding Cost All ecahard totals by Personnel Costs 'Central Services Overhead allocation Bom Ci(y of Palm Sprngs Citywide Cost Allocation Study Report prepared by MuniFinanclal December 2004. From City of Palm Springs 04-06 Salary Budget Forecast. s Annual Salary and terraria provlded by the City. °Derived by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage. 'Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage. "Derived by multiplying the Billable Hourly Rate by the Central Services Overhead Allocation percentage. °Fully Burdened Direct Labor total derived by the following formula:Departmental Indirect Costs+Inter-Departmental Indirect Labor+Central Services Overhead Allocation. 10 Productive Hours derived by the following formula: 2,000 Total Annual Hours-240 Hours of Holidays,Vacation&Sick Leave,and Training. "Fully Burdened Hourly Rates derived by the following formula.Fully Burdened Direct Labor divided by Productive Hours. Any Staff Position is the average FB Hourly Rate of the Animal Control Supervisor,Animal Control Officer,Assistant Animal Control Officer,and Animal Shelter Assistant. "Pollee Chlers FB Hourly Rates from Table I lb 7 Time/Materials Survey ' Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or"Total Costs" of time and materials of providing a Service. Since it is common practice within the Animal Control Division to have any one of several positions provide a Service, an average FB Hourly Rate has been calculated to represent the cost of the average staff position. This average FB Hourly Rate is then applied to each applicable Service to develop a reasonable average cost to the City of providing such Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 1.2a below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The Table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and sunmvng all of those results for each Service. s Table 1.2a Animal Control —Time/Materials Survey Animal Control Staff ro o� o ��c) pis Aqc FE Hourly Rates" $76 $56 $195 $53 ServieelA lication Staff Time Spent on 9ach Service In d pp Minutes 3 Total Cast �ANIMA.L,CQN1T24LFEE$ Administrative Hearing Fee - .. Dangerous&VICIOUS dog hearing(Refer to R20777,1115/03) 50 300 60 $ 55000 Animals Animal Daily Care Charges(Refer to R2077,1115103) Large Animals 60 5325 SmalliMedom Animals 15 13 31 Cats 10 8 88 Special Handling 15 1331 Dogs . 15 1331 Special Handling 30 26.63 Ainimal Holding Pass for Impounds Animals Large 120 106,50 Small(parakeets.[-:to)/Medium(rabbits,chickens) 90 79.88 Coo-brought in only 15 13.31 Dogs Dog impounded on Airport property 150 133.13 Dog Impounded on School property 75 66,56 Animal License Fees Dogs One year license Unaltered Dogs 30 2663 Spayed,neutered dogs 30 2663 Supplemental License Fees adard,Protoction Dog Surcharge(Dog Act of 1960) 60 5825 Senior Citizen(altered only)(Refer to R20777.1115163) 30 2663 IRoplacemontfee(dog license tag) 30 2663 Transfer Fee 30 26,63 Altered dogs 2 yr license 30 26,63 Altered dogs 3 yr license 30 2683 Dangerous&Vicious Animals(in addition to any other required licenses(FSMC 10.18)(R18889,914195) One-year license(includes three(3)property inspections for 120 10660 approval) Additional property inspections 90 7988 ExoticlNan-Domestic Animals(including hybrids) One Animal One-year license(includes one property inspection)(per 120 106?0 animal) Additional property inspections 90 79.88 hromisos(More than one animal) One-year License(Includes One property I rep son on)per 120 106.50 promises - Additional proporlyihepeOtioits each 90 79.58 9 Table 1.2a A ninul Control- TinrlMaterials Surrey(Continued) ' Animal Control Staff ry FB Hourly Rates" $75 $56 $195 $63 ServieelA lication Staff Time Spent on Each Service in ppMinutes 0 Total Cost't Animal Placement Fees Dogs,puppies,cats,kittens 30 $ 26 63 Dead Animals Fees Delivered Dead Animals Unloading&Administrative Processing Fee By Deliverer(no assistance received) - With Assistance(from Deliverer) 15 13,31 Without Assistance(from Deliverer) 30 26.63 Disposal only(of Dead Animals) SmalllMedium animal 10 8.88 Large animal 240 2MQQ Pick-up only(from facllthes outside of City) 90 79.88 Pick-up&Disposal SmallfMedium animal 75 66,56 Large animal 300 265 25 Trap Rental Fees Extra Day With Permission(per day) 10 888 Animal Control to pick up or reclaim(per attempt) 120 10050 Special Services: Animal Removals From Chmar eys Initial call response,door-to-door(up to 1 hr.)5 60 53.25 Each 1f2 hour after first hour(per 112 hr.)5 30 26.63 Billing Surcharge 90 7988 Relocation of plomDomestle Animals From City-owned traps Set-up,checking&clearing(per set-up call) 120 106,50 Clearing Only Non-skunk traps 60 5325 Skunks from Skunk trap 60 53.25 from non-skunk traps 60 63.26 Not Contained In"City Traps Initial call response,up to 1 hr(initial response)' 60 5325 Each 1f2 hr,after 1st hour(per 112 hr.)5 30 26,63 emergency Services Fee-"After hours"call oats 120 106.50 Microchipping Fee(Refer to R20775,1115105) ImpoUndedlReclaimed Ahlmals 16 1331 Dangerous or vicious animals 30 2653 license) 15 l$31 Dead Animal Cremation Hold-delivered 10 3,42 Fick-upfCremadon Hold 75 25.G3 t FB Hourly Rates from Table Ma 1 Any Staff Position means that this 5ennoe can be conducted by either an Animal Control supeNisor,Animal Control Officer,Assistant Apmial Control©Ricer,or an Animal Shelter Assistant The FB Hourly Rate for"Any Staff Position"Is the average of these four(A)positions o Pmmded by the Cify. ' 4 Derived by multiplying each'positian's FS Hourly Rate by the number of minutes spent on each service, 'This Service,may regphe additional stair,thus this Fee should be multiplied by the number drpo6,itiohs present of rho time Of the ibokOht. 10 Maximum Allowable Fee Summary Table 1.3a summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 1.2. Table 1.3 also lists the current Fees. Table 1.3a Animal Control - Maximum Allowable Fee Summary Service/Application Total cost' Current Fee 3 Maximum Allowable Fee' PNWAL CONTROL Administrative Hearing Fee Dangerous&Vicious dog hearing $ 550.00 $ 100.00 $ 55000 Animals Animal Daily Care Charges Large Animals 53.25 35.00 53.00 Small/Medium Animals 13.31 500 13.00 Cats 8.88 5.00 9.00 Special Handling 13.31 10.00 13.00 Dogs 13.31 10.00 13.00 Special Handling 26.63 20.00 27.00 Animal Holding Fees for Impounds Animals Large 106.50 200.00 plus costs 107.00 plus any additional impound penalties I Small(parakeets Be}IMedlum(rabbits,chickens) 79,88 10.00 80.00 plus any additional impound penalties Cats-brought in only 13.31 15.00 13.00 plus any adddioml Impound penalties a Dogs Dog impounded on Airport property 133.13 250.00 133.00 plus any additional impound penalties Dug impounded on School property 66.56 75.00 67.00 plus any additional impound penal5es Animal License Fees Dogs One year license: Unaltered Dogs: 26.63 50.00 27.00 Spayed,neutered dogs 26.63 15.00 27.00 Supplemental License Fees Guard/ProlecGon Dag Surcharge(Dog Act of 1969) 53.25 15.00 53.00 Senior Citizen(altered only) 26.63 5.00 altered only 27A0 altered only Replacement fee 26.63 5.00 per dog tag 27.00 perdogtag Transfer Fee 26.63 5.00 2700 Altered dogs 2 yr license 26.63 25 00 2 year license 27.00 2 year license Altered dogs 3 yr license 26.63 35.00 3 year license 2700 3 year license Dangerous&Vicious Animals One-year license(includes three(3)properly inspections for approval) 106.50 100.00 107.00 Additional propertyinspections 7988 50.00 80.00 FxoticlNon-Domestic Animals(including hybrids) One Animal One-year license(Includes one properly inspection)(per animal) 106.50 50.00 per animal 107.00 per animal Additional property inspections 79.88 15.00 80.00 Premises(More than one animal) One-year License(Includes one property inspechon)per premises 106.50 10000 107.00 Additional property inspections each 79.88 25.00 80.00 21 Table 1.3a A nimzl Control- Max inmfmA llomlie Fee Sunvmry(Continued) ' Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee' Animal Placement Fees Dogs,puppies,cats,kittens $ 26.63 $ 15.00 or best $ 27.00 or best Dead Animals Fees Delivered Dead Animals unloading&Administrallw Processing Fee By Deliverer(no assistance received) - no charge+disposal fee no charge+disposal fee With Assistance(from Deliverer) 13.31 15.005 animals+disposal fee 13.00 per animal+disposal fee Without Assistance(from Deliverer) 26.63 25.006 animals+disposal fee 27.00 per animal+disposal fee Disposal Only(of Dead Animals) Small/Medium animal 8.88 10.00 per animal+costs 9.0D per animal+costs Large animal 213.00 25.00 plus costs 213.00 plus costs Pick-up only(from facilities outside of City) 79.88 50.00 service call+disposal fee 80.00 service call+disposal fee Pick-up&Disposal Small/Medium animal 66.56 30.00 67.00 Large animal 266.25 50.0D plus costs 266.00 plus costs Trap Rental Fees Extra Day With Permission 8.88 5.00 per day 9.00 per day Animal Control to pick up or reclaim 106.50 100.00 per attempt 107.00 per attempt Special Services: Animal Removals From Chimneys Initial call response,dwrAco door 53.25 200.00 up to 1 hour 54.00 per staff,per hour Each 1/2 hour afterfirst hour 26.63 50.0)per 1/2 hour 27.00 per staff,per 1/2 hour Billing Surcharge 79.88 25.00 80.00 Relocation of Non-Domestic Animals From City-owned traps Set-up,checking&clearing 106.50 100.00 perset-upcall 107.00 perset-upwll I Clearing Only Nort-skunk traps 53.25 25.00 plus costs 53.00 plus costs Skunks from Skunk trap 53.25 25.00 plus costs 53.00 plus costs from norrskunk traps 53.25 100.00 plus costs 53.00 plus costs Not Contained in City Traps Initial call response 53.25 200.00 up to 1 hour,initial response 53.00 per staff,per hour F-ach 1/2 hr. 26.63 50.OD after 1st hour,per 1/2 hour 27.00 per staff,per 1/2 hour Emergency Services Fee-"After hours"call outs 106.50 10D.00 plus any addl'I fees that may apply 107.00 plus any spoil fees that may apply Microchipping Fee(Refer to R20776,1115103) Impounded/Reclatmed Animals 13.31 15.00 plus impound fee 13.00 plus impound fee Dangerous or vicious animals 2663 15.00 27 00 Owners request,reclaimed animals(when obtaining City dog license) 13.31 15.00 13.00 Recomtrpded New Few, Dead Animal Cremation Hold-0etivered 3.42 3.00 Pick-up/Cremation Hold 25.63 26.00 'TotalCostIs equal to the Trial Castof Police SIaffbraeal FB Houdy Ratesma Table 12a 2C tFwpresidedbythe Gly. h4gmJmN ofab a Fee is based on the Total Cast mrdcad to the nearest dollar. 1 12 Comparison of Fees Table 1.4a provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service,but also are competitive with fees set by neighboring or similar Jurisdictions. Table 1.4a Animal Control — Comparison of Fees Summary City of Palm Springs. Animal Control City of Riverside- Comity of Riverside. City of Cathedral City. Department Maximum Animal Control Current Animal Control Current Animal Control Current City of Indio-Animal ServlceiADuliaation Allowable Fees Fees Fees Fees Control Current Fees_ Administrative Hearing Fee Dangerous&Vicious dog heanng $65000 Fla Fla We nls Animals Animal pally Care charges Largo Animals 53.00 500 perday 500 perdayforhorses, me Fla ponies,cable Small/Medium Animals 1300 500 per day 500 perdayforsheep, Fla nla goats,swine Cats 900 500 per day 700 per day Fla not Special Handling 13,00 500 per day 700 per day nla rya Dogs 1300 5.00 per day 700 par day No ad Special Handling 2700 500 per day 700 per day far Fla Animal Holding Fees for impounds 2000 1stlmpound,per 3000 1st impound,per 1500 plus boarding cost 3000 for animal release day,in 12 months day,in 12 months in 12 months fee 2500 2nd Impound,per 50.00 2nd Impound,per 47.00 (3rd Impound)plus day,in 12 months day,in 12 months boarding cost In 12 months 3000 3rd Impound and 7500 3rd Impound and subsequent,per subsequent,per day,in 12 months all in 12 months Animals Large Animal 10700 plus Impound fees 500 plus Impound fees 500 plus impound fees Fla Fla Small Animal(parakeets Etc)/Medium(rabbits, 8000 plus impound fees 500 plus impound fees 500 plus impound Fees is Fla chickens) Cats-brought in only 1300 pluslmpound fees 500 plus Impound fees 700 plus impound fees Na We Dogs Dog Impounded on Airport property 133.00 plus Impound fees Fla Fla Na nla Dog impounded on School property 6700 plus Impound fees Fla nla Fla Na Animal License Fees Dogs One year license Unaltered Bogs 2700 5000 5000 1900 oneyear 1900 one year Spayed,neutered dogs 2700 800 800 peryear 3g.0D one year 900 one year Swoorrognsf aOnse I GUamlPmtecdon Dog Surcharge(Dog Act of 93,00 nla Fla ma nor 196g) Senior Citzon(altared only) 2700 altered only 6.00 one year 600 one year 800 one year 300 one year 700 lwoyeam 700 Moyears 16,00 two years 600 twoyeam 800 three years 800 three years 2500 three years Gb0 threoyeam {2eplecement(90(dog license tag) 27.00 perdog tag me 6.00 one year 50%of annual fee,not less for 1200 TransferFee 2700 Fla Fla Fla all Alto[ed dogs 2 yr license 2700 2year license 1500 2year license 1500 2year license 18D0 2yearlieenee 1300 2year license Altered dogs 3 W license 2700 3year license 19.00 3year license 1900 3year license 2700 3year license 1700 3year license Dangerous&Vicious Animals(In Addition to any other required lfeenses) One-year license 107,00 No 5000 plus regular Fla We Addthond property inspectors 8000 rye Fla true nla ExotioMun-Domestic Animals(including hYhrl An One Animal One-yearlmense 107,00 peranini me Fla nla Na Additional property Inspections 8000 Fla nla Ne nla Promises{More than one animal) Fspec-0on)par premises 107.00 Fla nm ma Na Additonal property inspections each 8000 Fla hla NO Fla 13 Table 1.4a Animal Control— Comparison of Fens Suwwry(Continued) City of Pdlln Sin Ings- ' Animal Coi trol City of Riverside- Cmdhty of RiVerside- City of Cathedral City. Department Maximum Animal Control Current Animal Control CULrem Animal Control Current City ofihdio-Animal $ervicelApplication -_T Allowable Foes' _T Fees _ Fees _ Fees Control C dirent Fees AnImalPlacu mmrt Fees Dogs,puppies,cats,kittens $2700 or best ni 2000 we ND Dead Animals Fees Delivered Dead Animals Unloading&Administrative Processing Fee Ey Deliverer(no assistance received) With Assistance(From Deliverer) 1300 5 animals+disposal we n1a 1600 flatfee(owned nla fee animal) Without Assistance(from Deliverer) 2700 6 animals-disposal Np No 1600 ,flat fee(owned Na fee animal) Disposal Only lot Dead Animals) SmalllMedium animal 900 per animal i costs fli Na 1500 flat fee(owned nla animal) Large animal 21300 plus costs nla Na 16,00 flat foe(owned No animal) Pick-up only(from faclhnes outside of City) 80,00 service call+ disposal fee Pick-up&Disposal SmalllMedlum animal 6700 Na Na 1600 flat fee(owned Wo animal) Large animal 26600 plus costs Na ni 1500 flat fee(owned n/a animal) Trap Fell Fees Fxk2 Day With Perrnission(per day) 900 perday Na 2000 for first 5 days, 300 per day for citizen 20.00 weekly rental fee, plug$200 per day pickup and return plus$55.00 mkmdahln dapnslt Animal Control to pick up orrodalm(per a4emp[) 10700 per attempt Na Na 5.00 per day for Animal Control pick up and delivery Special services: 1 Animal Removals From Chimneys Initlel call response.d00r;t0-d00r' 5400 up to l hour Each 112 hour after first hour 2700 per 112 hour nla Na Na Na SIIIIng surcharge 8000 Na Ne we Na Ralocatfon of Nun-Dorn Animals From City-owned traps Scans chockin0&Clearing' 107.00 per set-up call Na run No Na Clearing Only Non-skunkhats' 5300 plus costs ni n/a Na urn Skunks from Skunk trap' 53.00 plus costs Na Na Na Na from nOn-ekuhlc Vabs' 5300 plus costs ni Na nla rug Not Contained in C1tyTraps Inlsal call response' 5300 up to 1 hour,Inittal Na two Na n/a response Each 112 hr,after 1st hour' 27.00 after 1st hour,per 112 nla We No me hour Emergency Sm vices Fee-"After hours"calla 10700 up to 1 hour his Na Na We Microcillppin0 Fee ImpeandedlRsclairni Animists 1300 plus impound fee hip 1600 Na Ida Dangerous orvickous animals 2700 Na 1500 Na are Owners repuesL,reclaimed animals(when obtaining 1300 Na 1500 we Na �r Deed Annual Cremeaon Hold-dollyered 2 3,00 nla nia Na n(a Pick-uDlCremahan Hold 2100 Na MD Na nla 'Modmum Allowable Fees From Table 1.3a. 'No other durfsdicnons surveyed charges a fee for this same Service 1 14 Summary This study of the Animal Control Fee Schedule identifies the Maximum Allowable Fees to existing and potential animal Fee Services. Most of the current fees are found to be insufficient to cover the actual cost incurred in Service provision. The Fees that exceed the amount needed to cover the actual costs incurred in Service provision are Holding Fees for large animals, Impound Fees on airport property, License Fees for unaltered dogs, Dead Animal Fees for small/medium animals, Animal Removals from chimneys, Relocation of Non-Domestic Animals not contained in City traps, and Microchipping Fees. Some of these Fees can be considered penalty type charges, such as Impound Fees on airport property and License Fees for unaltered dogs, and can have an added penalty charge to the Total Cost. Generally, we recommend that Animal Control Fees be set at 100% cost recovery levels. However, policy and political circumstances may hinder the City from setting certain Pees at 100% recovery when other Jurisdictions are charging significantly less, or when the Fees could exclude the participation of certain groups of residents. It is also recommended that the City implement two new Fees, a Dead Animal Cremation Hold (delivered) Fee and a Pick-up/Cremation Hold Fee due to the increased number of requests for these Services. 15 11 . POLICE FEES I'- Anal s� eaommendations The Police Department requested that we analyze the following Fees: • Fingerprint Fees; • jail Housing Fee; • Background Check, • Bicycle License Fees; • Character Reference Letters; • Impound Storage Fees; • Concealed Carty-Weapon Permit; • Range Use Fees; • Letter Preparation Fees; and • Repossessed Vehicle Fee; This analysis does not include the Police Department's room rental or impound penalties. As discussed previously in this Report, we believe that there is no requirement to base rental charges or penalty fees on actual costs, since the City is providing no "Service" and no direct or indirect costs are being borne by the City that go over and above normal maintenance to City property. We are aware of situations in which cities rent or lease property for special uses and charge what is deemed a competitive market rate for such rent. We believe that the Police Department can consider that approach for its Room Rental Fees and penalty charges. We would expect that reasonableness and market comparables would be a good basis for determining the level of these types of fees. It should be noted, however, that the Total Cost for Impound Storage Fees is included in this analysis but only reflects the cost of staff time for storage, and not the impound penalty charges that may be applied to each vehicle. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maxitnum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum Allowable Fees compare to other jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will increase or decrease based on policy and political considerations. 16 F-B Hourly Rates Table 1.1b below shows the FB Hourly Rates Summary for Police Department positions used to perform the services included in the Fee Schedule. Table 1.1 b Police Department- FB Hourly Rate Summary Personnel Casts' $ 15,229,157 Percentage of Cost Allocations Amount Cost Allocation Departmental Indirect Costs' Adminlstra8on-Personnel Costs $ - Contractual Services' 207,250 Materials and Supplies' 520,108 Special Charges' 2,136,817 Capital Outlay' _ 1,860363 Total Departmental Indirect Costs $ 4,724,538 31.02% $ 4,724,538 Inter-Departmental Support Costs Support to(-1.00%) 0.00% $ - Supportfrom 0,00% - Tofallnterdepartmentlndirect Labor' $ - 0.00% $ - Central Services Overhead Allocation' $ 2,236,448 14.69% $ 2.236,448 Total Costs $ 22,190,143 Annual Dept.Indirect Inter-Dept. Central OF Fully Salary& Allocations Support' Allocation° Burdened Productive FB Hourly Position' Benefited 31.02% 0.00% 14.69% Direct Labor' Hours'° Labor Rates" Police Chief $ 246,545 $ 76,486 $ - $ 36,206 $ 359,237 1,840 $ 195 Police Sergeant 153,784 47,708 - 22,584 224,076 1,840 122 Senior Secretary 06,445 20,613 - 9,756 96,816 1,840 53 Community Services Officer 57,332 17,786 - 8,419 83,537 1,840 45 Police.Services Officer 50,487 15,663 - 7,414 73,564 1,840 40 Police Commander 191,666 59,460 - 28.147 279,273 1,840 152 Communications&Records Manager 116,366 35,790 - 16,942 168,098 1,840 91 Dispatcher 64,499 20,009 - 9,472 93,980 1,840 51 Custody Officer 47,211 14,646 - 6,933 68,790 1,840 37 Secretary 60,189 18,672 - 8,839 87,700 1,840 48 Range Master 78,054 24,494 - 11,595 115,043 1,840 63 'From City of Palm Springs 2004-2005 Annual Budget. 'Percentages derived by dlvldmg Cost Allocations totals by Personnel Casts. 'Central Sarvlces Overhead allocallon from City at Palm Springs Citywide Cost Allocation Study Report prepared by MunlFinannal December 2004. °From City of Palm Springs Di Salary Budget Forecast. e Annual Salary and benefits provided by the Oily. °Derived by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage. 'Derived by multiplying Billable Houdy Rate by the Inte,Departmenlal Indirect Labor percentage. 'Derived by mulUdying the Billable Hourly Rate by the Central Services Overhead Allocation percentage °Fully Burdened Direct Labor total derived by the following formula:Departmental Indirect Costs+Inter-Deparlm ental Indirect Labor+Central Servlces Overhead Allocation. 1°Productive Hours derived by the following formula: 2,060 Total Annual Hours-240 Hours of Holidays,Vacation&Sick Leave,and Tralmng. "Fully Burdened Hourly Rates derived by the following formula:Fully Burdened Direct Labor divided by Productive Hours. 17 Time/Materials Survey ' Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Tune/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or"Total Costs" of time and materials of providing a Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 1.2b below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and summing all of those results for each Service. ' 18 aTable 1.2b Police Department—Time/Materials Survey Police Department Staff t cZ3 apes Ica get zSQ� PGot° c`y r'ycpe r�& 0 �,�3 0, p�e yea° 0 FB Hourly Rates' $195 $R, $40 $'162 $46 $122 $51 $91 $48 $63 $53 Sol yicefA 3plieation Staff Time Spent On Each Service in Minutes 2 a ... _ ._ Total Cost Fln er rint Fees Non-Cmmmel 50 50 Non-State Mandated 50 60 $ 6416 64 16 Jail HOJslnp Fee(per day) 975 15 30 61125 Background Check(perthdrvldual) 25 6 67 ordinance e e mandate a otherwise) (applicable 4nhl Slate t.ow and/or local ortlinaneo mandate olhercnse) Issuance or replacement of license(per license) 15 1000 Character Reference Lewin(per letter) 25 6.67 s[atlstical Data ee yes 60 4ri Oo ItlRGUnrJ Storage Fees Police Admirnstabve Fee(one lame,per vehicle) Class A Vehicle(<10,000 GVW) 45 10 5 5 6591 Class B Vehicle(10,000-80 000 GVW) 45 10 5 5 6591 Class C Vehicle(30,000-50,000 GVW) 45 10 5 5 65.91 Class D Vehicle(>50,000 GVW) 45 10 5 5 65.91 Operator's Fee(per hour) Class A Vehicle l<10A0- GVW) 45 10 6 5 5591 Class B Vehicle(1Q0,01 GVVI)0VW) 45 10 5 6 65,91 Glass C VONaIe(30,000-60,000 GVW) 46 10 6 6 65.91 Class D Vehicle l>50,000 GVW) 45 10 5 5 05.01 Operator's Storage Rate(per day) Motorcycles 45 10 6 5 6591 Class A Vehicle(I 10.000 GVVV)Auto/Plckup Truck 45 10 5 5 6591 'Class B Vehlcle(10.000-30.000 GVW)Trucks,I Win 129 45 10 6 6 65,91 Class C Vehicle(30,000-50.000 GVW)Trucks>20' 45 10 5 5 6591 Class D Vehlole P50,000 GVW) 45 10 5 6 6591 IrnRoUrrocl Stated VATIsle,Fees(for Violations under 12500, q5 10 5 b 6591 14601-14601 2,and 22651) Concealed Carry Weeper,Perealt In1ha1 Applicant Fees Two-year Standard 120 9600 Three year Judge Igo 9600 Four-year R.e.N-Police Of inor - 12o 96.00 Renewal Foes Two-year Standard 90 72.00 Throe year Judge 90 7200 Four-year Reserve Police Officer 90 72.00 address) Annuql Range Qualification Fees 20 16 tl0 Individual Fee(NorvQty omployoe) 30 31,50 Nort-PSPD GIty,employee 3l7 3150 PSPD Employe./Personnel 30 31.60 Stale WnUated Training Initial uppimanl(16 he class time r 8 hrs range time) 1440 i 612C0 R.newals(4 hrs class time i 4 he range time) Vigo 604,00 Range Use Outside Lew Enforcement Agepcios per hour(Including Tribal 60 5300 Police) Other City Department training per hour(Fire Department 50 6300 Airport,etc) New Officer Range Orientation per hour 60 6300 Retired PSPD Concealed Weations(Annual Qualifcation) 30 31,50 Palm Springs Qty Employee Use per hour(Non-PoliceOfficer) 60 63.00 Alcoholic Beverage Control I-offer. 30 26,60 Repossessed valliple Fee Report Receipt&Filing Fee(for Redemption on Repossessed 20 15 25 Ve VghiGle) Fe HpW 9 Roles fee.Tan.1.11, 'pasted by the Orly f backed by radlipiying saoh position's pl3 Hourly Rate by[hG rubber uMinutes spent an each assay 19 Maximum Allowable Fee Summary , Table 1.3b summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 1.2. Table 1.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Table 1.3b Police Department- Maximum Allowable Fee Summary Service/Application Total Cost 1 Current Fee 2 Maximum Allowable Fee' Fingerprint Fees Non-Criminal $ 64.16 $ 35.00 $ 64.00 Non-Stale Mandated 64.16 35.00 64.00 Jail Housing Fee 611.25 125.00 per day 611.00 per day _ Background Check 16.67 135.00 per individual 17.00 perindividual Bicycle License Fees(applicable until State Law and/or local ordinance mandate otherwise) _ Issuance or replacement of license 10.00 1.00 per license 10.00 perlicense ' Character Reference Letters 16.67 5.00 per letter 17.00 per letter Statistical Data Reports 40.00 20,00 per hour 40.00 per hour _ Impound Storage Fees(CVC 14602.6,14602.7&14602 8) Police Administrative Fee(one time,per vehicle) Class A Vehicle(<10,000 GVW) 65.91 75.00 66.00 plus any impound penalty fees Class B Vehicle(10,000-30,000 GVW) 65.91 125,00 66.00'plus any Impound penalty fees Class C Vehicle(30,000-50,000 GVW) 6s91 125.00 66.00 plus any impound penalty fees Class D Vehicle(>50,000 GVW) 65.91 125.00 66.00 plus any Impound penaltyfees Operators Fee Class AVehicle(<10,000 GVW) 65.91 100.00 66.00 plus any impound penaltyfees Class B Vehicle(10,000-30,000 GVW) 65.91 130.00 66.00 plus any Impound penalty fees Class C Vehicle(30,000-50,000 GVW) 65.91 180.00 66.00 plus any Impound penalty fees Class D Vehicle(>50,000 GVW) 65.91 200.00 66.00 plus any Impound penalty fees Operators Storage Rate Motorcycles 65.91 10.00 6&00 plus any Impound penalty fees Class A Vehicle I<10,000 GVW)Auto/Pickup Truck 65.91 20.00 66.00 plus any Impound penalty fees Class B Vehicle(10,000-30,000 GVW)Trucks,1 tan 120' 65.91 25.00 66.00 plus any impound penal tyfees Class C Vehicle(30,000-50,000 GVW)Trucks>20' 65.91 30.00 66.00 plus any Impound penally fees Class D Vehicle(>50,000 GVW) 65.91 35.00 66.00 plus any impound penalty fees Impounded Stared Vehicle Fees(for Violations under 12500,14601- 14601.2,and 22651) 65.91 37.00 66.00 Concealed Carry Weapon Permit Initial Applicant Fees Two-year Standard 96.00 200.00(includes$100 Dept of Justice Fee) 96.00 plus$100 Dept of Justice Fee Three year Judge 96.00 222.00(includes$100 Dept of Justice Fee) 96.00 plus$122 Dept.of Justice Fee Four-year Reserve Police Officer 96.00 124.00(includes$144 Dept of Justice Fee) 9600 plus$144 Dept.of Justice Fee Renewal Fees Two-year Standard 72.00 77.00(includes$52 Dept of Justice Fee) 72.00 plus$52 Dept.of Joshes Fee Three year Judge 72.00 99.00(Includes$74 Dept of Justice Fee) 7200 plus$74 Dept of Justice Fee Four-year Reserve Police Officer 72.00 96.00($96 Dept of Justice Fee) 72.00 plus$96 Dept of Justice Fee Modification/Amendment Fee(i.e.,change of name,guns,address) 16.00 10.00 16.00 Annual Range Qualification Fees Individual Fee(Non-City employee) 31.50 60.00 32.00 Non-PSPD City employee 31.50 45.00 32.00 PSPD Employee/Pemannel 31.50 25.00 32.00 State Mandated Training Initial applicant(16 him class time+8 him range time) 1,512.00 160.00 1,512.00 Renewals(4 bra class time+4 him range time) 504.00 70.00 504.00 Range Use Outside Law Enforcement Agencies per hour(including Tribal Police) 63.00 50.00 per hour 63.00 per hour Other City Department Training per hour(Fire Department,Airport,etc.) 63.00 20.00 per hour w/a amunflon;$40 per 63.00 per hour hour w/amunilion New Officer Range Orientation per hour 63.00 50.00 per hour 63.00 per hour Retired PSPD Concealed Weapons(Annual Qualification) 31.50 25.00 flat fee 32.00 flat fee Palm Springs City Employee Use per hour(Non-PoliceOfficer) 63.00 25.00 per hour 63.00 per hour Alcoholic Beverage Control Letters 26.50 10.00 per letter 27.00 per letter Repossessed Vehicle Fee Report Receipt&Filing Fee(for Redemption on Repossessed Vehicle) 4.08 15.00 per vehicle 26.00 per vehicle 'Tatal Cost la equal to the Total Cori of Police Staff time at FB Hourly Raley Rom Table 1.21c 2 Current Fee provl sed by the City. 'MaHmum AllrnvaBe Fee Is based on the Total Cust rounded to dre recent ddiar. 20 Comparison of Fees Table 1.4b provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service,but also are competitive with fees set by neighboring or similar Jurisdictions. Table 1.4b Police Department— Comparison of Fees Summary City of Palm Springs-Police City of Cathedral City- City of Indio-Police City of Coachella-Police Department Maximum Riverside County Sheriff's Police Department Department Current Department Current Servlc!lRplication Allowable Pees Department Current Fees Current Fees Fees Fees Fingerprlm Fees Non-Criminal $ 6400 If 1000 for County Employee, $ 1600 cayresidenfsor $ 1500 plus Dept of $ 1500 Out of CountylNorr business owners Justice Fees resident,Public,School Employees,State Fingerprint Expedite Charge NonSiate Mandated 64.W 1000 for County Employee, 32.00 all others 1500 plus Dept of 1500 Out of CountylNon- Justice Fees resident,Public,School Employees,51ate Fingerprint Expedite Charge 61100 perday via 16800 Riverside County ilia 180.DO Jail Housing Fee Jail 5300 Cathedral City Site Background Check 17.00 par Undivoill 800 clearance letter-local 1100 1500 4200 live scan(includes$32 Dept of Justice Fee) gill License Fees(appllcahla toll State Law en lorlon al ordinance mandate otheMlSe) Issuance or replacement of license 1000 perlmense No Ne rue Na Character Reference Letters 1700 radiation 800 2600 1500 1500 $tafl$Nd$l Data Repoltaa 4000 perhour Ufa the Na NO hnpeandStorage Fees Police Administrative Foe(Ono time,per vehicle) 6800 500 plus 5800 release 16000 0000 fee Class A Vehicle is W1000 GVWI 6600 Class D Vehicle(10,000-$0000GVW) 86.00 Class C Vehlcle(30,000-50 000 GVW) 66.00 Class D Vehicle(40,000 GVrM 5600 Operator's Fee(par hour)' nfa Na We Na Class A Vehicle to 10,000 GVW) 6600 Class B Vehl CIO(10,000-30,OOD GVW) 6600 Class C VehiUle(80,000-500%GVW) 6500 Class D Vehicle(a60,000 GVW) 66.00 Oporatofs Suragenete(per all nfa nla nfa nla Motorcycles 66.00 Class A Vehicle(<10,000 GVWI AutoIPlsingle 6600 Track Class B Vehicle(10.000-30,OOD GVWO Trucks,1 6800 Class C vehicle(30.000-50000 GVW)Trucks> 66.00 20' Class D Vehiicle(?,50,0,00 GVW) 6600 _ Impounded stored Vehicle Fees 66.00 6800 500 plus5800releeso 15000 6000 fee 21 Table 1.4b Police Departnium— CbVarison of Fps Summry(Contim4ed) City of Palm springs.Police City of Cathedral City- City of India-Police City of Coachella.Police DepartmentMaxlmum Riverside County sheritPs Police Department Department Current Department Current Department Fees Current Fees _ Fees 5arvltelapplfaatiolr Allowable Fees R. _ , _ eonoealed carry Weapon Permit Inllial Applicant Fees 5,00 perrenew Two-year Standard 9600 Plus$100 Dept of Justice 10000 dus$100 Dept of 10D.00 Na Na Fee Justice Fee Three year Judge 96,00 plus$122 Dept of Jushce 100.00 plus$122 Dept.of 10000 Na Na Fee Justus Fee Four-year Reserve Police Olticer 9600 plus$144 Dept of Justice 10000 plus$144 Dept of 100%Subsidized by City rho Na Fee Justice Fee Renewal Fees Two-year Standard 72.00 plus$52 Dept,of Justce 5000 plus$52 Dept,of 2500 Na the Fee Justice Fee Three year Judge 7200 plus$74 Dept of Justice 5000 plus$74 Dept of Justice 2500 add nla Fee Fee Four-year Reserve Police Officer 7200 plus$06 Dept of Justice 5000 plus$9e Dept of Justice Na We No Fee Fee,or only$96 for County emolovees Modl(IcatloMAmendmi Fee fe,change of name, 1600 10.00 Na nle No guns,address) Annual Range Qualification Foos s Ini dual Fee(NomCly employee) 32.O0 Na Na Na Non PSPD City employee 2 32.00 Na Na roe Na PSPD E1nployooPeraonneh 3200 Na Na Na nla State Mandated Trahing Na Na No Inlflal applicant(16 his 151200 75004 hour training Na Na Na Renewals(4 hrs,} 504.00 75.004 hour training-renewal Na Na nla eveN 29ears Range Use Outside Law Enforcement Agencies per hour 6300 perhour we Actual Costs which shall not Na 6000 (Including Tribal Police) exceed 500 00 per Incident - OtherCityDepadmentTrainingperhour' 63.00 per hour wlo ann iBon Na Na old Na New Otior Range Charlatan per hour' 6300 per hour Refired PSPDConcesed Weapons(Al 3200 flat Fee We Na nla Na Qualificah on)I Palm Still has City Employee Use per hour(Non- 6300 perhour Na nle Na nle Police Olficerl 3 AloaholiaSeverage Control Letters i 2700 perlefter No Na We Na Repossessed Vehicle Fee Report Receipt&Filing Fee(for Redemption on 2600 pervehicle 1500 pervehicle 1500 pervehicle 1500 pervehicle Na Repossessed Vehicle) Menimum Allewabls Fees Fmm Table 1.3h NO ether Jurisdiction surveyed ohorgea a Fee forthle sums Senme 22 Summary This study of the Police Department Fee Schedule identifies the Maximum Allowable Fees to existing and potential Police Fee Services. Most of the current fees are insufficient to cover the actual cost incurred in service provision. Several Fees were found to be less than half of the Maximum Allowable Fee. These include Jail Housing Fee, Bicycle License Fee, Character Reference Letters, State Mandated Training for Concealed Carry Weapons Permits, and Alcoholic Beverage Control Fees. Other Fees, such as Background Checks, Annual Range Qualification Fees, and Retired PSPD Concealed Weapons Range use Fees, were found to exceed the actual,costs of providing the Service. The Impound/Storage Fees also appear to exceed the actual costs of Service, however, the Total Cost stated for Impound/Storage Fees only refers to the staff time involved in storing the vehicle. Therefore, additional impound penalty charges may be applied to these Fees. Generally, we recommend that Police Department Fees be set at 100% cost recovery levels. However, by setting certain Fees at 100% recovery would not be feasible if other Jurisdictions are charging significantly less. 23 CHAPTER 2. FIRE DEPARTMENT bescription'of The primary responsibility of the Fire Department is to protect fives and property by providing an adequate level of fire protection and medical emergency response at a reasonable cost to the residents. Programs and services provided include fire prevention and education, fire suppression, emergency medical response, training, disaster preparedness, airport rescue and firefighting, and administration. While the Fire Department is primarily funded through the use of general fund monies, there are Services provided for which the charging of Fees is appropriate under the Act. 7,d,Recommendations p y�,i n The Fire Department requested that we analyze Fees for the following: • Responses to flooding, hazardous materials, structure fires, refuse fires and vegetation fires;. • Inspections; • Safety Training courses; and • Permits; In addition to these Fees, a number of potentially new Fees are also examined, including specialized fire inspections; underground storage tank installations and removals; accident response, special events; and false alarms. Although false alarm fees can be seen as penalty charges, the false alarm fees in this analysis do not include penalty charges, but rather states the Total Costs of the Fire Department for providing this Service. Should the Fire Department decide to implement this new Fee it should be added to the current false alarm fees that the Police Department charges. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum Allowable Fees compare to other jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will increase or decrease based on policy and political considerations. 24 FB Hourly Rates Table 2.1 below shows the FB Hourly Rates Summary for Fire Department positions used to perform the services included in the Fee Schedule. Table 2.1. Fire Department- FB Hourly Rate Summary Personnel Costs l $ 8,787,762 Percentage of Cost Cost Allocations Amount Allocation Departmental Indirect Costsf Administration-Personnel Costs $ - Contractual Services 1 81,500 Materials and Supplies' 708,348 Special Charges' _ 994,754 Capital Outlay' 44,000 Total Departmental Indirect Costs $ 1,828,602 20.81% $ 1,828,602 Inter-Departmental Support Costs Support to(-1.00%), om% $ - Support from 0.00% - Total Interdepartment Indirect Labor' $ - 0.00% $ - Central Services Overhead Allocation' $ 739,646 8.42% $ 739,646 Total Costs $ 11,366,010 Annual Dept.Indirect Inter-Dept. Central OH Fully Salary& Allocation Support 7 Allocation° Burdened Productive FB Hourly Position Benefits 20.81% 0.00% 8.42% Direct Labor' Hours 10 Labor Rates" Fire Battalion Chief $ 183,258 $ 38,133 $ - $ 15,424 $ 236,816 1,840 $ 129 Fire Captain 157,349 32,742 - 13,244 203,335 1,840 111 Deputy Fire Marshal 119,254 24,815 - 10,037 154,106 1,840 84 Fire Engineer 12 111,664 23,236 - 9,398 144,298 1,840 78 Firefighter,Paramedic" 127,891 26,612 - 10,764 165,267 1,840 90 Firefighter 1" 98,004 20,393 - 8,249 126,646 1,840 69 Emergency Services Coordinator 86,103 17,917 - 7,247 111,267 1,840 60 Plans Examiner 15 94 'From City of Palm Springs 2004-2005 Annual Budget. P Percentages denved by dividing Cost Allocatlons totals by Personnel Casts Central Services Overhead allocation from city of Palm Springs Cdywide Cost Allocation Study Report prepared by MunlFinanclal December 2004. From City of Palm Springs 04.05 Salary Budget Forecast. 'Annual Salary and benefits provided by the City. e Derived by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage. 'Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage Derived by multiplying the Billable Hourly Rate by the Central Services Overhead Allocation percentage. 'Fully Burdened Direct Labor total derived by the following formula:Departmental Indirect Costs+Inter-Departmental Indirect Labor+Central Services Overhead Allocation, 10Productive Hours derived by the following formula: 2,080 Total Annual Hours-240 Hours of Holidays,Vacalien&Sick Leave,and Training n Fully Burdened Henry Rates derived by the following formula Fully Burdened Direct Labor divided by Productive Hours "This position's salary is based on the average salary for a Fire Engineer Is This position's salary Is based on the average salary for a Firefighter,Paramedic. 'r This position's salary Is based on the average salary of a Firefighter. "Plans Examiner FB Hourly Rate Is from MunlFlnancial's Development User Fees Study In 2003 25 Time/Materials Survey ' Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated tune each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of time and materials of providing a Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 2.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service ' and summing all of those results for each Service. 26 Table 2.2 Fire Department—Time/Materials Survey Fife Elepartltrant Staff Emergency Deputy Fire Battalion Rreflghtor, Firo Plto Plans Marshal Chief Paramedic Captain Engineer Rreflghtor Services Examiner Coordinator FIR Hourly Ratesd $S4 $129 $90 Sill $i EG8 EGO $9d ServicelAppltcation Staff Time Spent on Each Service In Minutes Total Cost a FOB d EamrgGnry Fire©apt.reopen.,to fioodmg,hazardous clal se, Hourly Rate Hourly Rafe Hourly R.I. Hourly Rote Hourly Rate Hourly Rate F6 Hourly Rate structure fees,refuse Ras,and vegetation free plus Materials^ Iuspeclions: Smoke finance Inspection Fee(Refer to Roll 10/1103, 30 3U 30 30 $ to 13 a as amended)(per mspecllon)a 'Fire Internal Inspections(Passed by Engine Company) 3D @.OD (per inspecbnn) Knee("'not Inspection(par inspection) 30 4200 Safety Trillion' Cardiopulmonary Reeusdlaten(CPR),&C A R E S Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate 76 20 per hour° (Community Assistance&Response to Emergency Siloatwer)training;Medical Aid During Emergency/Disaster,Emergency Preparedness/Responso L Basis,of Fit.e 3 He class/minimum class size 3(per student)t Hourly Rate Hourly R.I. Hourly Rate Hourly Rate Hourly Rate 39110 4 He class/minimum class also 6(per student)° Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate mheD 5 lie class/minimum class clze 6 peer sludent' Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly R.I. 63 so 6 He class/mihlmum Class size'E(per student)7 Hourly Rate Hourly R.I. Hourly Rate Hourly Rate Hourly Rate 7620 8 He class l minimum class sae 6(par student)r Hourly Rate Heurly Rate Hourly Rate Hourly Raw Hourly Rate 101 6o 4 H,class/mlmorems class sae:4(Per student' Hourly Rate Hourly Rate Hourly R.I. Hourly Rate Heurly Rate 7G 20 piul le: Blasting to 100 lba.)(par permit 60 8400 pfeshng(>IUD the)(par permit Eo 84.00 Certificate ofFiMess for Boafing(per permit issued 60 ➢4 Do annually) Pyeotephne D'Rpla a,gndpodautdo t)(par permit) For One Deputy Fire Marshal(minimum or4 hours) 240 336,00 Fol TWO Peputy,Fite Marshals(minimum of 4 hours for 480 67200 Crlmehpled N54e Fee Flmplus Iegp c4bnF ` .^.., Now s ogle family dwelling 120 too DO New amm alhndoste I 2AD 37600 Reaiddidal odd hnilmer ds s0 94.00 Commarclel audit Improvement 120 too�o m COmerciolhoduamal.odditfona/remodel 120 Im 00 Hood and duct ovetem so 94 UD Spothellzed{na dusjrdNms,umedatad by sum. Day care(Nee,7 or more occupants) 120 loom Day pare(Annual me clearance) s0 84.00 Day care(Change in homes) 60 54 00 Day are(Cacophonous follow-up) 6o 0400 Cmr,.W.cant and Nursing Homes 210 29400 Wood ebalammt Be 84 UP Predispose choosey during potentially hazardous ardeNes a Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rafe, FP Hourly Rate a Undenteve nd Srnrage Tanis Installation 120 16800 Removal Soo A2g00 Atddedt Reapmem DUI e Ladder Truck(par hour)a HOoely Rate Houdy Rate Hourly Rate houdy Rate Hourly Rate FIE Hourly Rate plus MatenBls e Engine(per hour)a Hourly Rafe Hourly Rate Hourly Rate Hourly Rate Hourly Rat° Fp Hourly Role plus Materl2la a Hazmat Emergency Raspons¢° Hourly Rat¢ Hourly Rafe Hourly Role Houdy Ralb beady Rate Houdy Rate F0 Hourly Role Plus M.tarol,a Arson tnvoctigmidh Fee(par have) 60 84 00 Special Evmrfe Stmrdhy(L., mmulus,etc.) Engine(pot hour) w 6o Us 250 DO Ladder Tmck(per hour) 60 60 5D 250 DO Water Tender(per hour) 60 60 147A0 Cpmmand(per hour, 6D 129,00 False Alttnds(FlrreY5uf pkee,dnklm) First Fels.Alarm a 15 DO fie 75 240.76 Second False Alarm 15 3D 60 75 24075 Third False Alarm 15 6o 60 75 240.75 Fourth False Alarm 15 3D 80 76 24076 FIRE False Alarm 15 30 rip 75 240.75 ® Sellh or Mom False Alarms 15 30 60 75 240/5 �Y tFB Houdvided RBIes from Tadle]d a pmvled t uylhe'coddpPlo into rtl eymugl be based each n(lie rel Fu Hooal Rafe by p a remotlfles r er minute,e t stoic ti eh tho h aThle'Feeehqultlbepaidbon Ike be con Icteld by. eputy File Marshmergeal, present stoic Itinemine Inn id air srelake .Ind,Connors maybe byae,Fire ersMgrshanFlm Pleatn,(IraEngineer,or Flm FIgefl,Fire The Total reaperthis 8 intatC the average F6-roal tooltes Oistot it based at ED ntheminutes 'safetylly Rate belted.msiio cantluaetl nya 0¢putYFlee MarsM1al,FtradgMer,Plea Englnneq Flrengmer Faremedm,Flr¢captain,or Emergency5erulces dgortlme[er Thn TOlal c�Osl fortHls tee Is 4asod on one average FRI10UYlylode voub belted.Position., 'This Fan Isould let done, F9 Hourly Rate of IO,positions shuns that bythenumber0rhours antl polddeylhe numtler of efutlenta In'1}re class. a as Frishoultl,l st,1 dolic Fe Hourly Rated or me posit�onsthatare .,Gwrollha time.([he fa,(4)File Taub False Ngmu lakes 15 minwgs,put rgnullas t0a presence or 9adallon chleC i2)Fire Cgptalnei(4)Fire Roglneets,and(5)HrefighleYs, 27 Maximum Allowable Fee Summary ' Table 2.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 2.2. Table 2.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Certain activities of the Fire Department including responses to Accidents and False Alarms result in costs to the Department. Such activities are not voluntary Services provided to Users and any charges for such events should be considered penalty charges not User Fees. Table 2.3. Fire Department- Maximum Allowable Fee Summary Service/Application Total Cost 1 Current Fee 2 Maximum Allowable Fee 3 Fire&Emergency Fire Dept.responses to flooding,hazardous materials, FB Hourly Rate Costs recoverable for all overtime FB Hourly Rate plus Materials" structure fires,refuse fires and vegetation fires. plus Materials 4 expenses,direct cost&fair& reasonable overhead Inspections: Smoke detector Inspection Fee 5 $ 45.13 $ 44.00 per inspection $ 45.00 per inspection 5 Fire Inspector Inspections(Referred by Engine Company) 42.00 40.00 per inspection 42.00 per inspection Knox'"Box Inspection 42.00 40.00 per inspection 42.00 per inspection Safety Training 6 6 Safety training to include,but not limited to Cardiopulmonary 76.20 per hour 76.00 per hour Resuscitation(CPR),&C.AR.E.S.(Community Assistance &Response to Emergency Situations)training;Medical Aid During Emergency/Disaster;Emergency Preparedness/Response&Basics of Fire 6 3 Hr. class/minimum class size:6(per student) 38.10 25,00 per student 38.00 per student 4 Hr. class/minimum class size:6(per student) 50.80 30.00 per student 51.00 per student 5 Hr. class/minimum class size:6(per student) 63.50 37.00 per student 64.00 per student 6 Hr.class/minimum class size:6(per student) 76.20 43.00 per student 76.00 per student 8 Hr.class/minimum class size:6(per student) 101.60 55.00 per student 102.00 per student 4 Hr. class/minimum class size:4(per student) 76.20 42.00 per student 76.00 per student Permits: Blasting(?100 lbs.)(per permit) 84.00 35.00 per permit 84.00 per permit Blasting(>100lbs.)(per permit) 84.00 40.00 per permit 84.00 per permit Certificate of Fitness for Blasting(per permit issued annually) 84.00 20.00 per permit issued 84.00 per permit issued annually annually Pyrotechnic Displays(indoor/outdoor)(per permit) For One Deputy Fire Marshal(minimum of 4 hours) 336.00 12100 per permit 336.00 per permit For Two Deputy Fire Marshals(minimum of 4 hours for each 672.00 122.00 per permit 672.00 per permit DFM) 28 Table 2.3. Fire Depannm-Max immAllozmb-&Fee Summry(Cbntinu4 AService/Application Total Cost 1 Current Fee 2 Maximum Allowable Fee ecommended;tJ7 77 eW edis Fire Plan Inspection Fee New single family dwelling 188.00 188.00 New commercial/industrial 376.00 376.00 Residental additions/remodels 94.00 94.00 Commercial tenant improvement 188.00 188.00 Commercial/industrial additions/remodel 188.00 188.00 Hood and duct system 94.00 94.00 per hour Specialized fire inspections mandated by State Day care(New,7 or more occupants) 168.00 168.00 Day care(Annual fire clearance) 84.00 84.00 Day care(Change in license) 84.00 84.00 Day care(Compliance follow-Lip) 84.00 84.00 Convalescent and Nursing Homes 294.00 294.00 Weed abatement 84.00 84.00 Providing stand-by during potentially hazardous activities FB Hourly Rate a FB Hourly Rate 6 Underground Storage Tanks Installation 168.00 168.00 Removal 420.00 420.00 Accident Response DUI 7-8 Ladder Truck(per hour) FB Hourly Rate plus Materials"' Engine(per hour) FB Hourly Rate plus Materials"' Hazinat Emergency Response 7,1 FB Hourly Rate plus Materials 78 Arson Investigation Fee 84.00 84.00 per hour Special Events Standby(i.e.,parades,etc.) Engine(per hour) 258.00 258.00 per hour Ladder Truck(per hour) 258.00 258.00 per hour Water Tender(per hour) 147.00 147.00 per hour Command(per hour) 129.00 129.00 per hour False Manus(Fire/Smoke/Sprinkler) First False Alarm as 240.75 241.00 Second False Alarm 240.75 241.00 Third False Alarm 240,75 241.00 Fourth False Alarm 240.75 241.00 Fifth False Alarm 240.75 241.00 Sixth or More False Alarms(each) 240.75 241.00 Total Cost is equal to the Total Cost of Fire Staff time at FB Hourly Rates from Table 2.2. 'Current Fee provided by the City. 'Maximum Allowable Fee is based on the Total Cost rounded to the nearest dollar. 'This Foe should be based an the FB Hourly Rates of the positions that are present at the time of the incident, 5 Smoke Dectector Inspections may be conducted by a Deputy Fire Marshal,Fire Captain,Fire Engineer,Or Fire Fightfighter. The Total Cost for this Fee reflects the average F13 Hourly Rates of these positions divided by halt 'Safety Training Courses may be conducted by a Deputy Fire Marshal,Firefighter,Fire Enginner,Firefighter Paramedic,Fire Captain,or Emergency Services Coordinator. The Total Cost for this fee is based on the average FB Hourly Rates of these positions, 'This Fee should be based an the FB Hourly Rates of the positions that are present at the time of the Incident. 'DUI and False Alarm responses are not voluntary Services requested by Users. Cll@rgBS for such events should be considered penalty charges and not User Fees. 'Each False Alan takes 15 minutes,but requires the presence of(1)Battalion Chief,(2)Fire Captains,(4)Fire Engineers,and(5)Firefighters, 29 Comparison of Fees Table 2.4 provides a comparison of Fees charged by neighboring or similar Jurisdictions to ' assist the City in setting Fees that not only recoup costs associated with the provision of the service, but to be competitive with those same Jurisdictions. Table 2.4. Fire Department— Comparison of Fees Summary City of Palm Springs-Fire Department Maximum City of Cathedral City Fire City of India Fire Department City of Rancho Mirage.Fire Clty of Rlyerside-Fire Servicelgpplication Allowahle Fees Department Current Fees Currant Fees Department Current Pees Department Current Fees _ (Fire&Emergency Fire Dept.responses to flooding,hazardous FB Hourly Rate plus Materials Ne his nla Based on FB Hourly Rate-Fire materials,structure fires,refuse fires and Vegetation Safety Inspector II @$85D0 per fires. hour,Account Clerk II e$45 00 per hour -Inspections: Smoke detector Inspection Foe' $4500 perinspechon' $30 00 per detector $ 700 peruni4$4200for Ne nla 1-6 units,$7 00 per unit over Fire Inspector lnspechoris(Roferred by Engine 4200 pennspectlon Na rye 10000 Na company) Kno;"Boxlrepachon 42,00 perinspechon 30.00 perdo0ce Na Na We aafatyTroining - Safety trammg to include,but not limited to 7500 perhogra Cardiopulmonary Resuschation(CPR),& C A R E.S.(Community Assistance&Response to EMargencySltuahons)training;Medical Aid During Emergencyl Disaster,Emergency PreparodnesslRasponse&Basics of Fire a 3 Hr class f minimum class size'6 3800 per student we his Na We 4 Ur,class/minimum class size 6 51.00 perstudent Na Na Na Na SHr class/minimum class size'6 64.00 per student Na Na his Na 6 Hr class f minimum class size;6 76.00 porstudem Na Na Na Na 8 Hr class l minimum class size'6 102.00 per student he afa Na his 4 Hr.class f minimum class size'4 76.00 per student Na nfe No Na _ Permits: �Blashng(s 100 fee 81,00 pot permit 15800 peryear 24700 for startup,plus tire No 143.00 annually Blasting(>100lis,) 8400 par permit 15800 per year 248.00 forstartup,plus Na Na 148,00 annually Certhcaleofrimess for Blasting 8400 per permit issued nla Na No nla annually Pyrotechnic Displays(inddorloutdobr) For One Deputy Fire Marshal(minimum of 4 hours) 33600 per permit 623.00 25000 his 14000 regular display For Two Depuy Pre Marshalsyminhmm of hours 672,00 porpemnt 623,00 Na we 035.00 large display foruch DFM) 30 a Table 2.4. Fire Departnznt- Comparison of Fees Summary(Continued) City➢fPalm Springs.Fire Department Maximum City of cathedral City Fire City of India Fire Department City of Rancho Mlrage.Fire City of Riverside.Fire ServlcinApplication Allowable Fees' Department Current Fees Current Fees Department Current Fees Department Current Fees r d QI3E4 Rke# w _ ," Fire Plan Inspection Fee e New single family dwelling 4 $18800 Na Na Na nya New commrciatunduanal' 37000 Na Na Na Na Residential addifionslremadels a 9400 Na nla Na Na Commercial tenon[improvement4 188.00 Na nla Na nla CommarclaUnitutual addllionshempdel 188.00 nya No Na No Hood and duct system' 9400 perhour Na Na Na Na Specialized the Inspections mandated by State lawlreyulatlow Day care(New,7 or more occupants) 16800 his 7400 1-6 occupants, Na Did annual Day care(Annual fire clearance) 84.00 nla 186.00 7-49 occupants, No nya Initial start-up 11600 7-49 occupants, annual 25700 50+Occupants, Initial start-up 15800 50+occupants. annual Day care(Change in license) 8400 nya ire Na Na Day care(Campllance(ollow-up) 8400 nfa rile "Al No Convalescent spar Nursing Homes 29400 nla nea NO nya Weed abatement 8400 nla Ne nfa 2000 plus cost of contractor Providing stand-by during potentially hazardous FB Hourly Rate' Na nla hla nla achNtles Underground Storage Tanks InstallaVon 16800 nla 76606 plus$116.00 annual 15100 includes plan chock, 10000 Inspection pemul,Inspection and propane tank, $2000 for each additional lank Removal 42000 5300 pertank 19400 for first Na 10000 _ 10900 each additional _ Accident Response DUI'6 nfe nla No nfa Ladder Tmck(per hour)'6 No No Na No E`ngine(per hour)',' Na nla nla nla Hausa[Emergency Response see NO rig Na Na Arson Investigation Fee 8400 perhour Na nla nla Based on FB Hourly Rate Spatial Events Standby p.e.,parades,etc,) 6000 includes minimum hours inspection time plus$30 00 each oddiuonel hour Engine(per hour) 25800 perhour Actual costs Based an FB Hourly Rate Na rile LadderTmck(per hour) 25600 perhour Actual costs Based an FB Hourly Rate nla No Water Tender(par hour) 14700 perhour Actual costs Based on FB Hourly Rate Na We Command(per hour) 12900 perhour Actual costs Based on FB Hourly Rate Na nla 31 Table 2.4. Fire Department— Comparison of Fees Sunmry(Continued) City of Palm Springs.Fire I DepadAtentMaxlmum Clty of Cathedral City Fite City of Indio Fire Department City offabri Mirage,Fire City of Riverside.Fire ServIcelAppllcatlon Allowable Fees Deportment Current Fees Current Fees Department Current Fees Department Current Fees False Alarms(FindSmokelSprinklei) First False Alarm 0,7 24100 20000 per hour(excessive 218.00 peralarm 5000 each I or malicious) Second False Alan 24100 20000 per hour(excessive 218,00 peraiarm 5000 each I ormaiicious) Thud False Alan 241.00 200.00 per hour(excessive 218,00 peraiarm 5000 each 350.00 3rd false alarm In 12 ormaliaousl months Fourth False Alarm 24100 20000 per hour(excessive 21800 per alarm 50.00 each 40000 41h false alarm in 12 or malicious) months Fifth False Alarm 24t00 20000 perhour(excessive 218,00 peralarm 5000 each 520,00 5th raise alarm in 12 or mail oous) months Sixth or More False Alarms 241.00 200.00 per hour(excessive 218.00 peralarm 5000 each 87000 6th or more fals alarm In or malicious) 12 months or unless Fire Chief determines that there were unit gating circumstances,then the fee is if190.00 'MaMmum Allowable Fees From Table 2 3 'Smoke Decmetor Inspections may he conducted by a Deputy Fire Marshal,Fire Captain,Fire Engineer,or Fire Fighlfighter The Total Cost for this Fee reflects the average FB Hourly Rates of these positions multiplied by 30 minutes. 'SafetyTreil Courses may be conducted by a Deputy Fire Marshal,Firefighter,Fire Engel Feefighter Paramedic,Fire Captain,orEmemency Services Coordinator,The Total Cost forecs fee is based on the average FB Hourly Rates of these positions u No other Jurisdiction surveyed charges a Fee for[his same Service. 4This Fee vades depending on which positions are present at the dice of the Incident eOUI and False Alarm responses are not voluntary Semces requested by Users.Charges for such events should be considered penalty charges and not User Fees °Each False Alarm takes 15 mththes,butrepulree the presence are(1)Battalion Chief,(2)Fire Captains,(4)Fire Englnese,and(5)Reinhart Summary This study of the Fire Department identified and assigned costs to inspections, training ' courses, and permits. All of the current Fees in this analysis are found to be insufficient to cover the actual costs incurrent in Service provision. It is recortunended that the Fire 32 Department implement new fees for Services such as specialized fire inspections, underground storage tank installations and removals, special events, and false alarms. The charges for False Alarms are also recommended to align with those charged by the Police Department. The Police Department currently collects penalty charges for third false alarms or more for permitted alarms and penalty charges for each false alarm that is not permitted. In a recent staff analysis conducted by the Police Department, it was determined that the occurrences of false alarms take a total of 7 hours and 47 minutes each day. Since false alarms for fire, smoke, and sprinklers require the attention of the Fire Department; we recommend that the City reconsider its current false alarm charges to allot for the Fire Department's time spent. 33 CHAPTER 3. LIBRARY rDes'PqPVIPROfi-�Services The primary responsibility of the Library, which is supported and funded by the City is to provide its citizens with information and resources which broaden educational foundations, inform citizenry and provide for personal growth and enrichment through recreational, cultural and informational exposure to the recorded knowledge of all fields in a variety of formats. ,Analysisnd',ftcommen6"Mo, s, A ....... The Library requested that we analyze Fees for the following: • Registration; • Damage and Cleaning Charges; • Research greater than 20 minutes; • Internet printing; • Interlibrary loans; and • Non-Pickup of holds Other Fees that the Library charges are related to late fees and fines as well as rental charges. As mentioned previously in the Report, we believe that there is no requirement to base rental charges or penalty fees on actual costs, since the City is providing no "Service" and no direct or indirect costs are being home by the City by renting a room that go over and above normal maintenance to City property. We are aware of situations in which cities rent or lease property for special uses and charge what is deemed a competitive market rate for such rent. We believe that the Library can consider that approach for Fees related to the Learning Center. We would expect that reasonableness and market comparables would be a good basis for determining the level of these types of fees. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maxitnura Allowable Fees compare to other jurisdictions. Given each Maximum Allowable Fee based on actual costs, the Library Board of Trustees can recommend which Fees should increase or decrease. 34 F-B Hourly Rates Table 3.1 below shows the FB Hourly Rates Summary for Library positions used to perform the services included in the Fee Schedule. Table 3.1. Library - FB Hourly Rate Summary t'Cr'8enrlel costs, $ 1,741,634 pel'cen'tage of Cost Cost Allocations Anterior Allocation Departn'leittal Indirect Casts' Administration-Personnel Costs $ Contractual Services 1 27,000 Materials and Supplies 1 669,241 Special Charges 1 111,261 Capital Outlay 1 67,000 Total Depiltmentol lndil act Costs $ 1,064,602 6055% $ 1,064,502 Intel.Departrvelrial Support Costs 5upportta (100%) 000% $ - Support from 0 00% Total Interitepartil Indirect Labor f $ 0.00% $ - Cerrtrnl Services Overhead Allocation' S 479,703 27.54% $ 479,703 Total Costs 5 3,276,839 Annual Dept.Indirect Inter-Dept. Central OR Fully Salary& Allocations Support P Allocation 9 Burdened Productive FB Hourly Positioll Denefitss 6065% 0.00% 2754% Direct Labors Housfs Labor Rates ft Comae lty Services Coordinator $ 76,730 $ 46.467 $ - $ 21.134 $ 144,321 1,840 fi 79 Librarian 11112 89,754 54,343 - 24,721 168,018 1,640 92 Librarian 1113 00,168 48,539 - 22,081 150,7B7 1,B40 82 Librarian114 61B20 37,430 17.1 116,277 1,840 63 Librarian 1,11,111(Average)76 77247 46,771 - 21,276 145,294 1,040 79 Library Assistant(Full-time)is 61,893 31,420 - 14,293 97,606 1,840 53 'From City of Palm Springs 20D4.2005 Annual Budget. $Percentages derived by dir lding Cost Mansions totals by Personnel Casts. 'Central services Overhead allocation from Oily afPaim Springs CRylode,CastAflocatmn Study Report prepared by MunlFinandal December 2004 `From CRY of Palm Springs 04-05 Salary Budget Forecast. 'Annual Salary end benefits provided by the City s Derlved by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage 'Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage. z Derived by multiplying the Billable Hourly Rate by the Central Services Overhead AllocatiDn percentage. aFully Burdened Direct Labor total derived by the following formula:Departmental Indirect Costs+Inter-Departmental Indirect Labor+Central Services Overhead Allocation. 1°Productive Hours derived by the following formula 2,080 Total Annual Hours-240 Hours of Holldays,Vecatlon&Sick Leave,and Training "Fully Burdened Hourly Rates derived by the fallowing formula:Fully Burdened Direct Labor divided by Productive Hours. This pbsitiun'ssalary 15 based oh the average salary far a Librarian III This postlicn's salary is based on the average salary for a Librarian II. "This posNlphle salary Is based on the average salary for a Librarian I IsThls Is the average salary and benefits of a Librarian I,II,and tll. 1pThis posRlan's salary Is based an the average Salary for a Full-Thee Library Assistant, 35 Time/Materials Survey ' Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent bythe Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of time and materials of providing a Service. A Tune/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 3.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and sununing all of those results for each Service. ' 36 Table 3.2 Library—Time/Materials Survey Library Department Staff Community Services Librarian I,II,III 2 Library Assistant Coordinator FB Hourly Rates 1 $79 $53 $78 Service/Application Staff Time Spent on Each Service in Minutes 3 Total Cost 4 Registration Resident borrowers 10 $ 8.83 Replacement card per card(*For 2 adults at same address) 5 4.42 Damage&cleaning fees for casings(audiocassette, compact discs, recorded books,DVDs,CD ROMs,etc.)to be assessed by the Audiovisual Librarian, not to exceed current list price of casing. Videocassette case 5 4.42 Squeeze Shell(for videos) 5 4.42 Flap(cover photo) 5 4.42 Description(on back) 5 4.42 Fees and Charges Research>20 minutes a 60 79.00 Copies for research 6 Varies s Internet printing 5 4.42 Damage charges-All library materials a)Assessment for damaged or defaced library materials are 15 19.75 to be determined by the City Librarian or his/her designate but shall not exceed: Replacement cost+$5.00 processing fee b)Barcode replacement fee 5 4.42 Charges-Printers/Copiers Microfilm 2 2.63 Microfiche 1 1.32 Non-Pickup of Interlibrary loans 15 13.25 Non-pickup of holds 5 4.42 ' FB Hourly Rates from Table 3.1. 'This FB Hourly Rate is based on the average of the Librarian I,11,and III FB Hourly Rates. 'Provided by the City. "Derived by mulliplying each position's FB Hourly Rate by the number of minutes spent on each service. s The Total Castor Research>20 minutes is based on the average of the Librarian I,II,and III FB Hourly Rates. Copies for Research can vary In time based on the amount of research conducted and number or pages needed to be copied. The Library currently charges a Flat Fee of$5.00 for Copies of Research,but It is recommended that this fee align with other Internet Copy fees and Copy machine fees of$0.15. 37 Maximum Allowable Fee Summary ' Table 3.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 3.2. Table 3.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Table 3.3. Library- Maximum Allowable Fee Summary Service/Application Total Cost 1 Current Fee 2 Maximum Allowable Fee 3 Registration Resident borrowers $ 8.83 Free $ 9.00 Replacement card per card('Far 2 adults at same address) 4.42 1.00 4.00 Damage&cleaning fees for casings(audiocassette,compact discs, recorded books,DVDs,CD ROMs,etc.)to be assessed by the Audiovisual Librarian,not to exceed current list price of casing. Videocassette was 4.42 1.00 4.00 Squeeze Shell(for videos) 4.42 2.00 4.00 Flap(cover photo) 442 1.00 400 Description(on back) 4.42 1.00 4.00 Fees and Charges Research>20 minutes' 79.00 50.00 per hour 79.00 perhour° Copies for research' Varies° 5.00 lathes 0.15 per page+postage' Internet printing' 4.42 0.10 perpage 0.15 per page° Damage charges-All library materials a)Assessmentfor damaged or defaced library materials are to be 19.75 Replacement cost+$5.00 processing fee 20.00 for processing fee,plus cost of determined by the City Librarian or his/her designate but shall not replacement exceed: Replacement cost+$5.00 processing fee b)Barcode replacement fee 4.42 100 per bamode 4.00 per barcode Charges-Printers/Copiers Microfilm 2.63 0.25 percopy 3.00 percopy Microfiche 1.32 0.25 percopy 1.00 percopy Non-Pickup of Interlibrary loans 13.25 3.00 13.00 Non-pickup of holds 4.42 1.00 4.00 "Total Cost is equal to the Total Cost d Library Stag time at FB 1-bury Rates train Table 32. s Currant Fee prohded by the City. Seerpprendix Afor Glys Current Fee Schedule. 'Madmim Nlw.able Fee Is basetl m the Total Coll rwndetl to the nearest ddlar. The Maximum Albv able Feefor Research>20 mnufes is based an the average FB Fbudy Rate dlibradan 1,11,anal III. °Copies for Resaarchoanvaryin Urns based w tl}eanwuntafroebareh conducted and numberdpagas needed to he wiled Thellbrarycunend,charges a Flat Fee d$5Wser Copiesd Reswrch,butitls recommended that this fee aliMWfh agar Internet Copyfeas and Copy machinefees d$0.15. °intern printing should be Increased to$015 acreage to align with other librane5 copyingfebe 38 Comparison of Fees Table 3.4 provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service, but also are competitive with fees set by neighboring or similar Jurisdictions. Table 3.4. Library— Comparison of Fees Summary City of Palm Springs, Library Department City of Rancho Mirage- City of Hemet-Library City of Riverside- City of Cathedral City. Maximum Allowable Library Department Department Current Library Department Library Department Current SenilcefAppllcatlon Fees' Current Fees Fees Current Foes Fees Registration Resident borrowers $ 900 Free Free Free Free Replacement card per card 400 $ 200 $ 300 n/a $1 00 Damage&cleaning foes for casings (audiocassette,compact disco,recorded books, DVDs,CD RUMS,etc.)to be assessed bythe Audiovisual Librarian,notto,exceed currant list - - price of casing. Videocassette case 400 4,00 700 plus actual Actual costs At plus 10 00 Squeeze Shell(for videos) 400 4 00 700 plus actual Actual costs At plus 10,00 Flap(cover photo) 4.00 Na n/a Actual costs At plus 10 00 Description(en back) 4.00 n/a _ tole Actual costs At plus 10 00 Fees and Charges Research a 20 minutes'.e 79.00 per hour NO we We n/a Copies for research Vanes per page 0.15 coinage told 010 perpage n/a postage a Internet printing 015 per page old 010 perpage n/a 0.10 perparge,hrst10 Pages free Damage chat gas-All library materials 2000 for processing 3000 books,plus 700 for adult books Actual costs,plus At Cost plus$10 00 fee,plus cost of 1Up plus $1000 processing processing fee a)Assessment for damaged or defaced library replacement processing replacement fee materials are to be determined by the City Librarian charge costs or his/her designers but shall not exceed: Replacement test,$5 00 processing fee 5500 boons on tape 500 for children or videos,plus books plus 1000 replacement processing costs charge 3500 DVDs.plus 300 for paperback 1000 books and processing magazines, charge plus replacement costs 2000 CDs,plus 1000 700 for processing DVD$Nideos, charge plus replacement costs 500 magazlnes,plus 500 for books on 3 00 processing CDs plus charge replacement costs b)Barcode replacement fee 4.00 per barcode 1A0 per barcode 3.00 on card,no old 0.50 per barcode charge on books Charges.PrinterslCopfers Copiers 015 percopy 015 per page 010 per page n/a Ica Microfilm 3.00 percopy 025 percopy 010 percopy 025 percopy nla Mi,c roflche. _ 100 parody - 025 percopy 0,t0 pot copy 02$ percopy the Mon-Pickup of Interlibrary loans 1300 300 2,00 100 100 Noh-pickup of holds°' 400 Na We We nla MWinaniAlownhle Peep'From table 5A 'Thin Maximum AIIuWablo Fee for gocearch>20 minulee is based on the season FB Hourly Rate of bbranan 1,11,and III I decree for Rpeaacoh can very in time hoped on the amount of resesrch cottdueled and number of reaps needed to be copied, The Library currently ennobles a Flvl foe offs rib for Copies of Research,but Rio recommended that "Internet priatlno sheard be Inveno, l to$045 per page to bran with other Ilbuirtas'oopYma foes °No Jwisdicliop surveyed charges a Fen for this same Sandra 39 Summary This study of the Library Fee Schedule identifies the Maximum Allowable Fees for Services not related to fines or rental charges. All of the Library Fees in this analysis were.found to be insufficient to cover actual costs incurred in providing a Service. Generally, we recommend that Fees be set at 100% cost recovery levels. However, some Fees, if set at that level would preclude the participation of a number of residents and violate the Library's mission of providing its citizens with information and resources which broaden educational opportunities. Instead, we believe that since the Library is a unique Operating Department, its Fees should be based on a competitive, or market rate that will encourage citizens to use its Services. By determining the Maximum Allowable Fees, this analysis allows management and the Library Board of Trustees to better assess where the recovery levels should be for each Service. One recommendation we can make for the Library is to consolidate its copying/printing fees. The Library is currently charging a flat fee of $5.00 for Copies for Research and $.10 per page for Internet pruning. Based on the fee comparisons with other libraries, we recommend that a standard photocopying/printing fee be established at $0.15 per page, since this also coincides with the cost of the public copy machine. 40 CHAPTER 4. PARKS AND RECREATION Glescription_ of e. , ip": , The primary responsibility of the Parks and Recreation Department is to provide the best possible level of customer service through a coordinated team effort that serves the recreational needs of residents, visitors and the business community and its employees in a professional manner. An- I 'a,y Rep, M h 1 The Parks and Recreation Department requested that we analyze the following: • Community Facilities (i.e., Palm Springs Stadium, Desert Highland Center, Dr. Frey/Jaycee Building, Leisure Center, and Pavilion) Fees; • Association Fees; • Program and Class Fees; 0 Park Fees; • Share Center; • Tennis Courts; • And Swim Fees In addition to these Fees, it was also requested that new Fees for Application Deposit; Special Events; Banner Fees; Street Banners; and Castle Banners also be examined. Parks and Recreation is unlike any other Department-within the City because its Services can be set at Total Cost, or can be considered a rental charge, which in this case would need to be set at a competitive, market rate. While it is our intent to determine the Maximum Allowable Fees for the Parks and Recreation Department, it should be understood that these Fees are based on the costs of providing the Service by Department staff and does not include the cost of the room rental. It is the City's decision as to whether it will set its Fees at Total Cost or room rental charges. In doing so, this analysis can serve as a guide for management to determine how much it should charge at minimum to cover staff time. The Total Costs that are included in this analysis only reflect the staff time at FB Hourly Rates, and not the City's recreational fixed assets. Fixed assets are values of buildings and land holdings and cannot be feasibly calculated to determine a room rental charge. Instead we recommend that the City adopt the approach that other Jurisdictions use and set its Fees competitively enough to ensure that at least staff time is covered. 41 The purpose of this analysis is twofold: first, to describe the components involved in ' determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum Allowable Fees compare to other Jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will increase or decrease based on policy and political considerations. 42 FB Hourly Rates Determination of the FB Hourly Rates is essential in calculating the Fee to be charged for services listed on the Fee Schedule. Table 4.1 below shows the FB Hourly Rates Summary for Parks & Recreation Department positions used to perform the services included in the Fee Schedule. Table 4.1. Parks & Recreation Department- FB Hourly Rate Summary Personnel Costs' $ 2,056,901 Percentage of Cost Cost Allocations Amount Allocation' Departmental Indirect Costs' Administration-Personnel Costs $ - Contractual Services' 3,125,857 Materials and Supplies 1,209,962 Special Charges' 424,645 Capital Outlay' 38,969 Recreation Programs' 345.222 Special Programs' 20,000 Total Departmental Indirect Costs 5,164,655 251,09% $ 5,164,655 Inter-Departmental Support Costs Support to(-1.00%) 0.00% $ - Support from 0.00% - Total lnterdepartment Indirect Labor' $ - D.D0% $ - Central Services Overhead Allocation" $ 566,445 27 54% $ 566,445 Total Costs $ 7,788,D01 Annual Dept.Indirect Inter-Dept. Central OH Fully Salary& Allocations Support? Allocation' Burdened Productive FB Hourly Position' Benefits s 251,09% 000% 27.54% Direct Labor a Hours 1° Labor Rates" Directed of Parks&Recreation $ 147,542 $ 370,461 $ - $ 40,631 $ 558.633 1,840 $ 304 Senior Downtown Maintenance Mechanic 68,093 170,973 - 18,752 257,818 1,840 140 Parks Maintenance Worker 1 42,560 106,864 - 11,721 161,144 1.840 88 Community Center Manager 90,876 228,179 - 25,026 344,081 1,840 187 Recreation Program Assistant 22,936 57,590 - 6,316 86,842 1,840 47 Parks Maintenance Supervisor 97,808 245,586 - 26,035 370,329 1,840 201 Parks Maintenance Mechanic 1 49,248 123,655 - 13,562 186,465 1,840 101 Parks&Recreation Manager 120,727 303,132 - 33,247 457,106 1,840 248 Special Events Coordinator/Military Liaison 89,754 226,362 - 24,717 339,833 1,840 185 Facilities Administrative Coordinator 73,660 184,951 - 20,285 278,896 1,840 152 Aquatics Supervisor 55,900 140,359 - 16,394 211,653 1,840 115 Recreation Assistant 52,783 132,534 - 14536 1991863 l,a40 109 Recreation Program Aide 44,913 112,784 - 12,370 170,071 1,840 92 Lifeguard Aide 19,935 50,055 - 5,490 75,479 1,840 41 Recreation Attendant 25,917 65,074 - 7,137 98,125 1,840 53 Recreation Aide 20,776 52,166 - 5,721 78,664 1,840 43 Vlllagefest Coordinator 58,691 147,366 - 16,163 222,220 1,840 121 'From City of Palm Springs 2004-2005 Annual Budget 'Percentages derived by dividing Cost Allocallens totals by Personnel Costs 'Backed Services Overhead allocation from Clry of Pscm Springs Clfywlde Cost Allocallon Study Report prepared by Mun,Rnanclal December 20 iC "From City of Palm Springs 04-05 Salary Budget Forecast Annual Salary and benefits provided by the City °noticed by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage 7 Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage °Derived by multiplying the Billable Hourly Rate by me Carbal Services Overh said Allocation percentage °Fully Burdened Direct Labor total derived by the following formula:Departmental Indirect Costs+Intehnapartm ental Indirect Labor+Central Services Overhead Allocation 10 Protec0.Hours derived by the following formula: 2,080 Total Annual Hours-240 Hours of Holidays,Vacation&Sick Leave,and Training Fully Burdened Hourly Rates dedved by the following formula:Fully Burdened Direct Labor divided by Productive Hours. This position's salary is based on the average salary of a Parks Maintenance Worker I. 43 Time/Materials Survey ' Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or"Total Costs" of time and materials of providing a Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 4.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and summing all of 'those results for each Service. ' 44 Table 4.2 Parks & Recreation Department —Time/Materials Survey Parks and Recreation Department Staff °c io Q•°�aG Q-e P Q-° G hea m9 Q 9 c'0n Qa Q 3� Qm�c �o. Leo emu FBHourly Rates $304 $92 $43 $185 $47 $187 $121 $201 $140 $101 $88 $152 $248 $115 3109 $53 $41 ServlcelAppllaetiap Staff Time Spent on Each Service in Minutes' Total cost r Palm Springs Stadium Application Deposit 10 10 5 $ 10108 Base rent-daily Commercial 60 DO 5 60 60 33942 Resident 60 60 5 60 60 33942 Tax-exempt»Von-Prof[ 60 60 5 60 60 339.42 Lights(MI nimum$5000)(per hour) 5 5 36.09 Municipal Alcoholic Beverage Fee 15 46.25 Non-resident standard,non-profit& - cemmercial fees Association Fee(per year) Family 5 5 5 4517 Adult 5 5 5 4517 Youth(age 4-12) 5 5 5 4517 Desert Highland Center ® Application deposit 5 10 5 5 8625 I� Resident Alcoholic beverages 10 3117 Base rent-Meetings(Dally)(per mtg) 10 3117 Mutiipurpose Room Base rent(Up to 4 hours)(per meeting) 10 5 5 3249 Extended use(Per Each hr over 4 hours) 5 392 Small facility Base rent(Up to 4 hours)(per meeting) 10 5 5 3249 Extended use(Per Each hr.over hours) 5 392 Tax-Fxampl/Non-Profit Alcoholic beverages 10 31.17 Base rent-Meetings(Doly)(per meeting) 10 5 2341 Multipurpose Room Base rent(Up to hours)(per meeting) 10 5 5 $2.40 Extended use(Per Each hr.over 4 hours) 5 392 Small facility base ant(Up to4 hours)(permeating) 10 5 5 32.49 Extended use(Per Each hr OVer4 hours) _ 5 3.02 Leisure Canter - Cashler(perhensacflon) - 5 9.08 Commdmly Room Appllcofon deposit 5 5 5 5508 Attendant 10 30,83 Base Rent Commercial Meetings(3 hours)(per meeting) 10 10 40 5 154,91 Events(Daily)(per eVent) 20 20 40 5 171.41 Residents Meetings l3 hours)(per meeting) 20 20 5 54,08 Events(Daily)(per event) 20 20 10 5 - 84.91 Tax-ExempUNon Profit .Moungs(3 hours)(per meeting) 20 20 10 5 61 EVents{Dally)(pgroyent) 20 20 10 5 84.01 Nort-residentitai and nonprofit& 20 20 10 5 84.91 commercial fees Monlplpal Alcoholic Beverage Fees 10 _ 3083 45 Table 4.2 Parks & Recreation Department— TirmlMateruals Sunq(ClorwntW) Parks and Reoreation Gepadmcht Staff ,eCa ' rip P .y moo oc i cif ,ot c� m u cD c� a°a vgs �mv�cs' Vc Lyro°A aQ"o y34 0� cF .ga�Jm ° �o cC� yFy�m iEy `Fe P G ens a'�ch e b° J cj5Q0 �1d QmSk��m Leo feet �ea� F611ourly Rates $304 $512 $43 $185 $47 $187 $121 $201 $140 $101 $88 $152 $246 $116 $109 $53 $A1 i ServlcelApplication Staff Tlme Spent on EacFl 8ervictln Min4tes' Total Cast' Dance Studio Application deposit 5 5 5 $ 5508 Attendant 10 30.83 BOBO'Rent(3 hours) Commercial 5 9.08 Residents 5 9.08 Tax-ExemptlNon-Profit 5 9.08 Non-resident standard,non-profit& 5 908 commercial fees Park and mayrield Reservations and Use Nan-resident standard,non-profit& commercial fees Picnic Area Reservafion-DeMuth Park Application deposit 5 10 _ 5 - 5 5 102.06 Base Rent(3 hours) Commercial10 5 10 5 30 5 13241 Residents 10 5 10 5 30 5 132AIA1 Tax-ExempllNon-Profit 10 5 10 5 30 5 13441 Playhelds-Soccer(minimum 2 hours) Field Rental Leagues 5 10 5 120 15 5 295,58 Tournament(per team) 5 10 5 15 _ 5 5 100.25 Lights DoMoth Park 20 5 9175 ReBBNohons 5 908 Playhelds-Softball&Baseball(minimum 2 hours) Reid Rental Leagues 5 10 5 90 30 5 31358 Residents(per hour) - 5 10 5 30 5 '5 122.25 Tax-6xempBNonProht(per hour) 5 10 5 30 5 5 12225 Tournament(per team) 5 10 5 30 5 5 12226 Lights DeMuth Park 20 5 9175 Pavllioh Way(Cerritos Rd)Practice Field 5 10 5 45 10 155,83 Reserveflons 10 5 10 5 5 8841 Recreatlohal Vehicle Parking Fees Muhiple-tl2y,events(City contracted)(per 5 5 1125 night,includes Transient CccupancyTax) (There must be a guaranteed minimum of 25 30 050 RV in order to parldn Cily OaClllpes) _ Special Events-Sunrise,Victoria &Ruth Application deposit 5 5 5 5508 Base Rent(50 people or more) - Commorclal(per day) 20 30 5 114,75 Residonts(par day) 20 30 5 11475 Tax-ExemptlNun-Profit(per day) 20 30 6 114.75 , Munlelp it Alcohol Beverage Fee C'ommert,la( - 10 3083 Residents 10 3o88 TaxZxempUNon-profit 10 30.83 I 46 Table 4.2 Parks & Recreation Departrrent— Tire/Materials Surzey(Contimted� Parks and Recreation Department Staff oa @ 's wa Vot P P am os.Q.oW �� otm'0 md'�t0° �°�c` �c�t G et•�'�o yfi• cP �a c4' d,21 b�°o'' aQ' 9 a°� a� qm°js °i as d° m � ,k`° c,$a � F� c'0 � y m 0° � y m y �m P � „o ro� mm mm` L° Q• 'F c ° @ o m aK m`�oQ �, ,�m� a m� d w S° t tm ph Q-m Q- � Qm Sv QmZE P� gym° ¢m° 1`1311ourlyRakes $304 $92 $43 $195 $47 $197 $121 $201 $140 $101 $88 $162 $248 $116 $109 $53 $41 ServicerAppllcatlon Staff Time Spent on Each Service in Minutes Total Cast' Pavilion Application deposit 5 It 25.33 Events(8 hours) 120 120 10 5 5 330.58 Meetings(3 hours)(per hour) 120 120 30 5 371,58 Attendant 30 92.50 Base Rent Commercial Events(8 hours)(per even[) 120 120 30 5 37158 Moehngs(3 hours)(per meeting) 120 120 30 5 37158 Residents Events(8 hours)(per event) 120 120 30 5 37158 Meehngs(3 hours)(per meeting) 120 120 30 5 37158 TawFxemptlNon Profit Events(8 hours)(per event) 120 120 30 5 371 58 Meetings pthoors)(per meeting) 120 120 30 5 371.58 Nor-rasident standard,non profit& 30 92,50 commercialfees Kitchen use too(Resident&Non-Reslden0 60 60 30 22750 _Municipal Alcoholic Beverage Fees 30 92.50 Program Aeroblca/SoolBahkDo(permontir) 10 5 5 6058 Aerobics,Yoga(per person drop in fee) 20 20 5 54,08 Camp Performing Arts Camp/Dance Groui(per 10 10 5 5 5 6767 week) Summer Camp"(perWeek) 10 10 5 120 5 5 151.67 Try Tot Carrie"(per week) 10 10 5 300 5 5 30267 Dance PreballetlBalet 1(1 dance class)(per month) 10 10 5 5 5 67 67 Ballet IVAdult Ballet(2 dance classes)(per 10 10 5 5 5 6767 month) Ballet IVJV(3 dance classes)tper month) 10 10 5 5 5 6767 Bsial:VIVI(4 dance classes)(par month) 10 10 5 5 5 6767 Lmcal Jazz 1(5 dance classes)(par month) 10 10 5 5 5 6767 Lyn cal Jazz ll(0 dance classes)(per month) 10 10 5 5 5 67,67 Lyrlcal Jazz lll(7 dance classes)(per month) 10 10 5 5 5 6767 (8 dance classes)(per month) 10 10 5 5 5 67.67 Surcharge for payment received after the 151h 5 5 5 45.17 of the month(per class) pancomizWolkDancinglSquare 10 6 5 36.92 Dancercize,Yoga(per month) 10 5 5 5 52,34 For Kids Only(per month 30 30 5 3000 5 5 2,462,67 Jaza`Jazznashcs(per month) 5 15,42 Parent&Me Parent&Me(per month) 5 5 5 5 3575 Pdrent&Me,(per person dropdnfee) 5 5 5 5 36,75 '11ry Tots(par month) 10 10 5 1030 5 5 91367 Soffbell Leagues'Iperteam) 90 20 6 22375 5oflballT9urnaments'(perteam) 10 $0 5 3'97.08 Table 4.2 Parks & Recreation Department— TinrlMaterials Sur q(Contimted) Parks and Recreation flepaftment Staff Via`r� gym` aF oo� aQ- y or oc m� me mac �e yq Go ma �o oF�o�a m�myw o y%R game v�,� F(�s e4 4e1� qm oCPo �mh �mm a 5 � FBHotIrlyRatesr $3u4 $92 $43 $185 $47 $187 $121 $201 $1A0 $1o1 $88 $15? $248 W. $.us $53 $41 SnrviealApplieation Staff Time Spent on Each Service In Minutes' Total Cost' Swimming Parent&Me,SwimlPresthoolBeginner 5 30 5 15 $ 97.50 Private Swim Les5onslAdult Group(per 5 5 30 5 15 112.92 month) Swim Team(per month) 5 2067 Water Polo(permonth) 5 5 2976 Surcharge for payments received after[he 10 5 50.41 15th of the month(per class) Skate Park pees Annual Resident Family Pass(per year) 5 5 5 10 5 5 7168 Resident Membership roe(per year) 5 5 5 10 5 5 7168 NorrResl dent Membership Fee(per year) 5 5 5 10 5 5 7168 AonpalNon-Realdent Ford IV Pass(per year) 5 5 5 10 5 5 71.68 Non-MorriDaiy Foe(porday) 5 10 5 38.01 Three-day Pass 5 5 5 28.92 Pnvate Party Rental Half Day(3 hour mi mmum) 5 30 30 20 20 5 360 53191 Full Day boor day) 5 30 3i7 20 20 5 720 M9.91 ShaWmabile Applicatondeposit 5 10 5 5 8858 Rental I st 3 hours 30 30 5 180 180 836,75 78(h Additional Hour 15 60 60 28725 Towing charges(reflect actual cost o City) 15 46.25 Tran5portalicn2abor 16 46,25 SWIM Center Adults(13&over)(per vish) 5 6 5 1742 Youth 14 to 12�(per visit) 5 6 5 17,42 Joint Usage(per hour) 10 5 5 5 58,75 Lap swimming Individual(per person lvisit) 5 5 5 6 38,09 Group Rate(over 10) 5 5 5 5 38.09 SwlmPardes $ecuntyDoposit 5 9.08 Base Rental(Includes lifeguards) 10 180 5 5 394.17 Pool Passes(in lots of 25)(par 25 swims) 5 5 6 5 5 47,17 Non-Profrt Siam Teams 1-25Swimmers(per month) 15 5 5 7500 26-50Swimmers(per month) 15 5 5 76.00 51-75 Swimmers(per month) 5 5 5 15.00 78.1 Oq Swimmers(per month) 15 5 5 7111 ToriNgCouns ROnfallperhour) - ' 48 Table 4,2 Parks & RecreationDeparmw- Tinx/Maoials Surxy(Continued) Parks and Recreation Department Staff m°a evm meD oo �, mc's` mS` erP .yi d''Ise o %w c.o �° o9�Lcm �`° o4m Py2 `�ooa mA 1' o`0Q-mop�"echa p'oo G \S�mc'm Qm ya m��h Sim Qm�� Qa,� Qmmcm�AS° �'mcF Q-mo a y � Fe Hourly Ratesi $304 $82 $43 $185 $47 $187 $121 $201 $140 $101 $88 $162 $2d3 $115 $10B $53 $41 ServicetApplication Staff Time Spent on Each Service in Minutes t Total Cost' VillggeFsst Application Fee(nono-Refuhdable) 10 $ 2017 Wacky Space Rental Fee(paid by the night) Nonprofit Vendors(per week) 5 10 5 5 6534 Food Vendors(per Week) 5 10 5 5 65,34 Non-Food Vendors(per week) 5 10 5 5 65,34 Former(per week) 5 10 5 5 6534 Sponsol a(per week) 5 20 6575 Monthly Permit Fees(prepaid by 15th of proyious month) Nonprofit Vendors(perweek) 5 10 5 5 8534 Food Vendors(rwrwsok) 5 10 5 5 6634 Non-Food Vendors(porwoek) 5 10 5 5 6534 Farmers(perefeek) 5 10 5 5 65.34 Late Fee(paid after the 151h of[he 5 10 5 5 6534 irmyo0s month) ms iedNew, esS Special Event$ Applical Deposit 10 51067 $podl21 Events Review Fee 15 15 10 155 75 Barrel 60 18500 Street Bannels 10 18o 180 10 18183 Casde Banners 5 5 5 5 5 56,84 t F6 nearly Rates from Table 4.1. 'Prodded by the aby. a Domed by mail each poabiode 1`9 Hourly Rate by the number of mmuiea spnni on each semen 49 Maximum Allowable Fee Summary , Table 4.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 4.2. Table 4.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. 1 50 Table 4.3. Parks & Recreation Department - Maximum Allowable Fee Summary SeryioelADDlication Total Cost.i Cul-rent Fee 2 Maximum Allowable Fee Palm Springs stadium Application Deposit $ 101.08 $1,000.00 $ 101.00 Base rent-daily Commercial 330A2 1,500.00 33900 Resident 33942 725.00 339,00 TaxeHempflNon-Profit 339A2 350.00 33900 Lights 36.00 25,00 per hour,minimum$50.00 3600 per hour,minimum$50 Municipal Alcoholic Beverage Fee 45.25 125.00 4600 Non-resident standard,non-profit& - 125%of current base rent - commercial fees Association Fee(peryear) Family 45.17 3000 peryear 4500 peryear Adult 45,17 20.00 peryear 45.00 peryear _ Youth(age 4-12) 45,17 10.00 peryear 45.00 peryear Desert Hi¢hland'Center Application deposit 8625 2500 8600 Resident Alcoholic beverages 31.17 25.00 3100 Base rent-Meetings(Daily) 3117 40.00 daily,per meeting 3100 daily,permeeling Multipurpose Room Base rent 32,49 5000 up to 4 hours,per meeting 32,00 up to 4 hours,per Extended use 392 1500 each hour over 4 hours each hour over 4 hours Small facility Basexeot 32AO 25.00 up to 4 hours,per meeting 32.00 up to 4 hours,per Extended use 3.92 15.00 each hour over4 hours 4,00 each hour o'ver4 hours Tax-ExemptlNon-Profrt Alcoholic beverages 31.17 25.00 31,00 Base rent-Meetings 2341 20.00 daily,per meeting 2300 dally,per meeting Multipurpose Room Base rent 32 49 30,00 up to 4 hours,per meeting 32.00 Up to 4 hours,per Extended use 3.92 8.00 each hour over 4 hours 400 each hour over 4 hours smallfmiUty Base rent 3249 1000 up to 4 hours,per meeting 3200 up to 4 hours,per Extended use 3.92 7.00 each hour over 4 hours 400 each hour over 4 hours Leisure Center ,Cashier 9.08 100 pertransactlon 900 pertransaction Community Room Application deposit 55.08 2500 5500 Attendant 30.83 15.00 per hour 31.00 per hour Base Rent Commercial Meetings 15491 00,00 per meeting,3 hours 155,00 per meeting,3 hours Events 17741 100,00 daily,per event 174.00 daily,per event Residents Meetings 54-08 60,00 per meeting,3 hours 64.00 per meeting,3 hours Events 84.91 10000 daily,per event 8500 daily,per event Tax-ExemptlNon Profit Meetings 84,91 $0 00 per meeting.3 hours 8600 per meeting,3 hours Events 84.91 60.00 daily,per event 8900 daily,per event Non-resident standard,non-profit& 84 91 125%of current base rent. 85.00 carnmerdel fees Municipal Alcoholic Beverage Fees 30.83 65,00 3100 51 Table4.3. Parks & RecreationDepartrrunt-Max inwriAllomble Fee Sunvmry(Continued) ' Service/Application Total Cast 1 Current Fee 2 Maximum Allowable Fee a Dance Studio Application deposit $ 55.08 $ 25.00 $ 55.00 Attendant 80.,83 15.00 31.00 Base Rent(3 hours) - Commercial 9.08 100.00 9.00 Residents 9.08 60.00 9.00 Tax-FxemptlNon-Profit 9.08 3000 goo Non-resident standard,non-profit& 9,08 1257.of current base rent. 900 commercial fees Park and Flayfteld Reservations and Use Non-rs sldent standard.non-profit& - 125%of current base rent, - commercial fees Picnic Area Reservation-DeMuth Park Application deposit 10266 50.00 10300 Base Rent(3 hours) Commercial 13241 10000 132.00 Residents 132.41 75.00 13200 Tax-ExomptlNon-Profit 132,41 7500 132.00 Playfields-Soccer(minimum 2 hours) Field Recital Leagues 295,58 $301 field+$40 per fi old per day 296.00 ' Tournament 10125 30.00 perteam 100.00 per team ,Lights DeMuth Park 9176 15,00 92.00 Reservations 9.08 10.00 goo Playfolds-Softball&Baseball Field Rental(2 hr.minimum) Leagues 31353 $80/field+$40 per field per day 31400 Residents 12225 1000 perhour 12200 per hour Tax-ExemptlNon-Profit 12225 1000 perhour 122.00 perhour Tournament 122.25 30.00 perteam 122.00 perteam Lights DeMuth Park 9175 15.00 9200 Fleld 155.83 15.00 15600 Reservations 88.41 10.00 8000 Recreational Vehicle Parking Fees 11.25 15.00 11,00 Multiple-day events.(City contracted)(per night,includes Transient occupancy,Tax) (There must be a guaranteed minimum 92 50 93.00 or 25 Rb's in order to park in City faClltl e5) , Ruth Hardy Parks Application deposit 55.08 7500 5500 Base Rent(50 people or more) Commercial 114.75 200.00 perday 11500 perday Residents 114.75 200,00 perday 11500 perday Tax BxemptlNon,Pmfa 114.75 100.00 perday 115.00 perday Municipaf Alcohol severega Fee ' Commercial 30.83 1`25,00 31.00 Residents 30,83, 35.00 310o Tax-BxempViNoo-Profit 30.83 35,00 31.00' 52 1 ab(e 4.3. Parks Recrea6onDepart7rM-MaxinumAllouable Fee Sunmry(Contirwed) Ull"VI 'elAnplication Total Cost° Cf rrrent Fee z Maximum Allowable Fee� Pavlllon Application deposit $ 25.33 $ 2500 Events 330.58 50000 8 hours per event 33100 8 hours per event Meetings 37158 100.00 per hour,3 hours 372,00 per hour,3 hours Attendant 92.50 15,00 93.00 Base Rent Commorclol Events 371.58 1,00000 8 hours per event 37200 8 hours per event Meetings 371.58 425.00 per hour,3 hours 372.00 per hour,3 hours Residents Events 371.58 85000 8 hours per event 372.00 8 hours per event Meetings 371.58 25000 per hour,3 hours 372.00 per hour,3 hours Tax-E-xempt/Non Profit Events 371.58 426.00 8 hours per event 372.00 8 hours per event Meetings 371.58 12500 per hour,3 hours 372,00 per hour,3 hours commercial fees 0250 125%of current base rent 93.00 Kitchen use fee(Resident&Non- 22750 7500 per meeting 228.00 per meeting Resident) Municipal Alcoholic Beverage Fees 92 5Q 175.00 93.QO Program AerohicslSoo Bohk Do 6058 55.00 per month 6100 per month Aerobics,Yoga 5408 700 per person drop in fee 5400 per person drop in fee Camp Performing Arts Camp/Dance Group'° 67 67 60 00- per week 68,00 per week 7500 Summer Camp"' 161.67 60.00- perweek 16200 perweek 9500 Tiny Tot Camp" 30267 3300 303.00 Dance Pre-ballet/Ballet 1(1 dance class) 5767 4500 per month 6800 per month Ballet II/Adult Ballet(2 dance classes) 67.67 6000 per month 6800 per month Ballet IIfIV(3 dance classes) 67,67 75.00 per month 6800 per month Ballet VIVI(4 dance classes) 07.67 9000 per month WOO per month Lyrical Jazz 1(5 dance classes) 6767 10500 per month 68,00 per month Lyrical Jazz II(6 dance classes) 67.67 12000 per month 68,00 per month Lyrical Jazz Ill(7 dance classes) 6767 13500 per month 6800 per month (8 dance classes)(per month) 67.67 150.00 per month 58.00 per month Surcharge for payment received after the 4517 1000 per class 4500 per class 16th of the month Dancingl'Clogging 36.92 5.00 per person drop in fee 3700 per person drop in foe Dancercize,Yoga 52,34 45.00 per month 52 OQ per month Per Kids Only 2,462.67 90.00 per month 2,46300 per month JazzlJarnastics 15A2 45,00 per Month 15.00 per month Parent&Me Parent&Me 35.75 23.00 per month 36.00 per month Parent&Me 35.75 6,00 per person drop In fee 36.00 per person drop in fee Tiny Tots 913,67 7800 per month 914,00 per month Softball Leagues` 223,75 $385.00�7 per tea,rm 224.00 per team Softball Tournaments* 397,08 $300 00-5 per team 397.00 per team 53 Table 4.3. Parks & Recreation Department-MaxirrntmAllarruble Fee Surrurary(Continued) $ervicetApplication Total Cast 7 Current Fee 2 Maximum Allowable Fee� 5wllnming Beginner SwimlBeginnerSwim $ 97.50 $ 3400 per month $ WOO per month Private Swim Lessons/Adult Group 112.92 49.00 per month 113.00 per month Swim Team 20.67 31.00 per month 2100 per month Water Polo 29,75 33.00 per month 30.00 per month Surcharge for payments received after the 15th of the month 50.41 10.00 per class 50,00 per class Skate Park Fees Annual Resident Family Pass 71.68 25.00 peryear 72.00 peryear Resident Membership Fee 71.68 10:00 peryear 72.00 peryear Non-Resident Membership Fee 71.68 40.00 peryear 7200 peryear Annual Non-ResidentFamily Pass 71.68 100.00 peryear 72,00 peryear Non-Member Daily Fee 38.01 5.00 per day 38.00 per day Three-day Pass 28.92 1000 29.00 Private Party Rental Half Day 531.91 300,00 3 hour minimum 53200 3 hour minimum Full Day 840.01 600.00 per day 86000 per day Sawma o Application deposit 88.58 25.00 89.00 Rental 18t 3 hours 836.75 550.00 837.00 Each Additional Hour 287.25 55.00 287.00 Towing charges(reflect actual cost to 40,25 TBD(to be determined) 415,00 ON) Transportation/Labor 46.25 TBD 46.00 Swim Center Adults(1 3&over) 17.42 3.50 pervisit 17.00 pervisit Youth(4 to 12) 17A2 2.50 pervisit 17.Q0 pervisit Joint Usage 58.75 40.00 per hour 59.00 per hour Lap swimming Individual 38.09 3.50 per person,per visit 38.00 per person,per visit Group Rate(over 10) 38.09 50%of per person rate. 38 00. Swim Parties Security Deposit 9.08 100.00 9,00 Base Rental(includes lifeguards) 394.17 $50.00+ 1,001 adult,+.501 child 394,00 Pool Passes(in lots of 25)(per 25 4717 25.00 47.00 swims) Non-Ptofit Swim Teams 1 -25 Swimmers 75,00 16000 per month 75.00 per month 26-50 Swimmers 75.60 300.00 per month 75,00 per month 51 -75 Swimmers 75.00 450,00 per month 75.00 per month 76- 100 Swimmers 75.00 800.00 per month 75.00„ per month Tennis Courts Rental 10,00 per hour - perhour 54 Table 4.3. Parks & Recreation Departrrm-MaximumAllomble Fee Sur7wry(Continued) Service/Application Total Mist' Current Fee 2 Maximum Allowable Fee 3 AllagsFast Application Fee $ 20.17 $ 2500 non-refundable $ 20.00 non-refundable Weekly Space Rental Fee 40,Nonprofit Vendors 65.34 00 per week 65 Oq perweek Food Vendors 65.34 75.00 perweek 65.00 perweek Non-Food Vendors 65.34 75.00 perweek 66.00 perweek Farmer 65,34 75.00 perweek 65.00 per Sponsors 55.75 200.00 perweek 56.00 perweek Monthly Permit Fees(prepaid by 15th of previous month) Nonprofit Vendors 6534 30.00 porweek 65.00 perweek Food Vendors 65.34 50.00 perweek 65.00 perweek Non-Food Vendors 65,34 60.00 perweek 65.00 perweek Fanners 65.34 50.00 perweek 65.00 perweek Late Fee(paid afterthe 15th of the 65.34 25.00 85.00 previous month) ,eoiOmerStle9New Special Events- Application Deposit 50.67 This fee may be separate from the 51.00 Special EventsReview Fee 155.75 156.00 Banner Fees 185,00 100.00 perweek 18500 Street Banners 78183 10-50 banners,$15,00 per bannerfor 782.00 first week$5.00 per banner per Week thereafter Castle Banners 56,84 50 or more banners,$10,00 per banner 57.00 for first week$5 per banner per week theraaf}ar r Total Cast is equal to the Total Cost of Parks and Recreation Staff time at FB Hourly Rates from Table 4.2. ?Current Fee provided by the City. s Maximum Allowable Fee is based on the Total Cost rounded to the nearest dollar. SS Comparison of Fees Table 4A provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that only recoup costs associated with the provision of the service, but are competitive with fees set by neighboring or similar Jurisdictions. 1 56 Table 4.4. Parks & Recreation Department — Comparison of Fees Summary City of Palm Springs.Parks and City of La Outlets.Parks and City of Coachella-Parks and City of Riverside-Parks and Coachella Valley Parks Recreation Department Recreation Department Recreation Department Recreation Department and Recreation District SarvlcelAprellcation Proposed Fees' Current Fees Current Fees Current Fees Current Fees Palm Springs Stadium Application Deposlt $ 10100 nta Na nla Ne Base rent-daily Commercial 33900 nla nta Na me Resident 33900 nla Na pie nta Tax-exemptlNon-Proflt 33900 nla n/a nta nta Lights(per hour) 3600 perhour,minimum Na nta nla nla Mumappt Alcoholic Beverage Fee 4600 Na nla PIS Na Nonresident standard,non-profit&commercial Wa Na pia pie fees Association----Fed(per year) Family 4500 peryear nla nta Na me Adult 4500 peryear nla me nits 1000 perverfi lndio and Palm Desist residents 2500 peryear for Le Cumta and Rancho Mirage residents 12500 peryear for Palm Springs residents 2500 peryearfor Qry employees Ycum(age4-12) 45.00 peryear me Na Na Na Desert Highland Center 8600 Na 7500 cleaning deposit 1000 reservation fes 275,00 cleaning deposit Applicator dapost Resident Alcoholic beverages 3100 We time n/a Not allowed Base rent-Meetings 3100 daily,per meeting 70000 per hour for aW 1500 per hour(For raallry, 4100- for private, 1700 per hour,2 hour residents and use of Celhe 19000 commercial, minimum on DSUSD,plus$200 Rodriguez,Council political,out of city weekdays, deposit Chambers,Youth groups,4 hour district residents Center)or$9000 per minimum,fee varies wl discount card 5000 per hour for youth(18 day,plus cleaning depending on ream 2700 perhour,4hour and under),501 c3 depostof$7500) and facility minimum on recreation weekends, organizztans,plus district residents $100 00 deposit wl discount card 15000 perhourforcity 300- for each half-hour 2200 per hour,2 hour business and profit 025 or fraction thereof, minimum on organizations,non city feevanes weekdays, residents, depending on room district residents organizations,and and facility w/out discount businesses,plus card $200 00 deposit 3200 per hour,4 hour minimum on weekends, district esidents wlou[discount 5200 per hour,4 hour minimum.on Weekends,for resident card holders for private events 5700 per hour,4 hour minimum,on weekends,for nun district resident,non card holder,for private events 8200 per hour,4 hour minimum,on weekends,for nor-district residentwlo t discount card 57 Table 4.4. Parks & Recreation Departn mt- Conparison of Fees Surmmry(Continued) City of Palm Springs-Parke and (City of La Qulnta-Peaks and Ckynf Cgacballa-Perk.,and City ofRIvarlide-Parks and ormnrhella Valley Patk§ Recreation Department Rocreatlon Department Recreation Pogartment Recreation Department, and Recreation Dlatriot 6ervlce>f y+llcatlon��w Proposed Fees Current Fles Curent Ptles Current Foes r CtlYrentFaeces Dyort Highland Cenrer(Contfnped) Multipurpose Room' Quse rent $ 32.00 up to 4 hours,per Na Ws Na Extended use 400 each hour overall rice we nice Small facility' Base rent 3200 up to 4 hours,per nla WE Na E[ended use 400 each hour over nla We Na I Tos aamptMon-Rroft Aleoh0hebevereges 3100 Ne Na NotalloWed Base Font-Meetings 2300 dally per meeting 75.00 per hour for Le Quints 1500 per hour(for facility 28.00- fofnon-profllil 16.00 perhouL2hour man-profit use of Callle 125.00 hourmmlmum,tee mirthful On orenizatmms,Deport Rodriguez,Council veries depending, wookdays, Sands United School Chambers,Youth on room and facility district reshand, Distil ct,plus$20000 Center)or$90.00 per w/discount card deposit day,plus Peening 6000 per hour for youth(18 3.00- for each half-hour 2800 perhour,4hour sndundor),501c3 625 or frscllori thereof, ml pimum on recreation red vaae9 weekends orgamzetions,plus depending on room gi5hifttosdents $10000 deposit and facl Illy W/dl ssou0t card 21,00 nor hour,2 hour mhrmumon weekdays, dlslncfresldonds wlourdlscouht card 3'100 per hour.4 hour minlmum on weekends, district ropconts wlent discount Gard Mtllbpurpose Roam' Qese canto 3200 dpto4 hours,per ilia No n/s. No 1 meeting Exonded uss° 40D eachhcurover4 rice did as and hours Small mdllty' 3200 up to 4 hours,per his nm the his, Base rent meeting 4,00 eachhourover4 me did We he. EMerl use hours _ Leleure Center Cashiers 900 par transaction mla No tins Na Community Room Atedleaadn deposit 5500 not including cleaning did We 1060 feservalion fee 27500 cleaning deposit deport Altendrall 31 00 perhour his nla n/a non Hap.Rent Commercial j 'Meetings 15500 permeating,3 hours 16000 perhourfornly 1500 per hour(for facility 41.00- for physic, 8500,perh0ur,2hour i business and profit use of Calif. 120.00 commercial, mlhimum,an organization,non city Rodriguez,Council political,out of City weekdays reeldenis, Chambers,YOun groups,4 hour 1 organizehans,and Center)or$,90,00 per minimum,fee vales businesses,plus day.plus dleahing depending on room $20000 sternest deposit of$75,00 and facility Events 17400 daiM,perevent n/a No 3,00- for each helphour 8500 porhoug2hour 525 or fraction hall mi nlmum,on fop yarfes weekends depending on room and facility 52.00 pot houl hour Minimum,oh weakener,far Fosdentcafd holders 57 00 per hour,4 hour minmurn,on weokonde,for non district roer hl o h card holder 2.O17$ ' I dour mIMIMUMinlmum,of weekends,for festoon clout dlsooupt card 58 1 Table 4.4. Parks & Recreation Deparomff— Comparison of Fees Summry(Continued) City of Palm Springs.Parks and City of La Dulnta-Parks and City of Coachella.Parks and City of Riverside-Parks and Coachella Valley Parks Recreation Department Recreation Department Racreathmr Depatment Redreatlon Oopertmern and Relea a ion Dlshlct ServioelRpplicatlon Proposed Fees' Cugent Paes C'urn Fees Current Peae Current Pees Lelsuro ROOM(Continued) Residents Meapngs $ 54.00 per meeting,3 hours $10000 porhourforclly $ 15,00 per hour(for fadllyr 4100- mtimsee, $ 1700 per hour,2 hour residoms and use dfCathe 190,00 commercial, minimum on DSUSD,plus$200 Rodriguez,Council polillcal,out of City weekdays, deposit Chambers,Youth groups,4 how di aid ctresidents Center)Or$90.00 per minimum,fee vanes wl discount card day,plus cleaning according on room deposit of$76.00 and facility 27.00 par hour,4 hour mmimumon WooRohds, district real dents wl discount card Events 85.00 deny,per event 5000 per hour foryoulh(18 No 301 for each half-hour 2200 per hour,2 hour and under),5016 6.25 or fracfion thereof, mmimumon recreation fee varles weekdays, organizations,plus depentlmg on room dlsuchreslddre $10Q,00 deposit and facility wluutdisaount card 32,00 porhour,41four minuteman weekends, distrust residents wo0t discount card 7MoornmaiMon Profit Meetings 85.00 per meaning,3 hours 7600 per hour forte Curtis 1500 perhodr(for facliry 28.90- for non-proH[s,A 16.00 perhour,21hour nonprofit use ofCelle 125.00 hour minimum,fee mmimumon oranizalions,D9sert Rodriguez,Council veries depending woekdays, Sands United School Chambers,Youth on room and inanity disgict residents District,plus$20000 Center)or$9000 per wl discountcard deposit day,plus cleaning deposit of$75 00 300, for each half-hour 26.00 perhou64hour 525 or fraction thereof, minimum on fee vanes weekends, depending on roam distinct resident's and facifiy, wl discount card Events 6500 daffy,per oven[ 5000 perhogrfc youfh(16 nla 2100 per hour,2 hour end under),501 c3 mminnum on recreation weekdays, organizations,plus district esidents $10i deposit wleutdlscount card 3100 per hour,4 hour minimum on weekends, alert of residents wioht discount card NoUrosidenl standard.non-profit commercial 85.00 rM nla Na not fees' Municipal Alcoholic Beverage Fees 2 3100 Na rid i Notallowed Canoe Studio' Application deposit 55.00 A We his Na et 3100 nun tits n!e n7a Base Rent Base Rent(3 hours) Commercial 9,00 the We 019 nIa Residents 9.00 nla non rM nfa Yar-ExsmptlNon-pmfif 9.00 Na Ne tits Iva Non-resident etehdal'd,non-profit&actua Olaf 9,00 nla Na Na we 59 Table 4.4. Parks fT Rm wdon Departniva— Conparison,of Fees Sunamry(Continue J ' City of Palm lim"l -Parks and CityaiL;,Qdihka-Parkland Cifyof Caaehe1*Parksand eitya(Rlverside•Parkaand Coachella Valley Parks Recreation Department Recreation Pimadment Recraaflon Department Recreation Department and Recreation District 5arvlcelA plicaffonm __Nropoaetl Feesf Current Pecs CurrentFiea currentFees _ _ Current Fens Palk and PlayField Reseryotipus and Use Nan-roll dent standard,non-proFl r&commorciel - Na Na Na No III fees' Picnic Aroe Reservahen.DeMuth Park 4PPhcahOn deposit $ 10300 $500,00 deposit nla $ 7500 cleaning deposit. nla reserese 10.00 rvation fee L3ase Rent(3 hours) Commercial 13200 6000 per hour foryouth(18 2500 a day plus cleaning 44.00 less than 200 Na and order),501 c3 deposit of$100.00 people.4 how recreation minimum,plus {{{ omanizahons,plus $11 00 drop need I $100 00 deposit hour 113 Residents 132 DO 5000 per hour foryoulh(18 25,00 atlay plus cleaning 8800 200-400 people,4 We and under),501 c3 deposit of$100 00 hour minimum,plus recreation $22.00 each cli IIII organizations,plus hour $10000 deposit TowFxemPttNon-Proht 13200 50DO our hour foryoulh(18 2500 atlay plus cleaning 13200 400 or more nla i and under),501 c3 deposit of$10000 people,4 hour recreation minimum,plus orgamaapone,plus $3300 ouch ad rl $100 OD tloposit hour Field -Soccer(minrmum2hours) ` Field Relief Leagues 29600 5,00 perhouffornon Na 1000 Perhour,pius $0,00 pethour,21hour profits and Df5ert $5,00 per each minimum,disMci Bands Unified School add2l half-hour or residents oil Doll pietlen thereof,for discount card Pryor,rgroua m dultt6p QrgMu s ps 2000 p6rhourforelly 35.00 perhoug2hour residents and Mmlmum,dislncl DSUS0 residents wlout discount card 2500 perhourforcify 6000 perhour,21hour Pei and profit minimum,non- organlzanon,non city district residents residents wloutdlscount card Free foryou11h(18and under),n0a-pmflC ' Teen emengperCeem) i00 q0 per team Na Na Ne nla, Lights We ' DOMulh Park 9200 Fee, fo1-youlh(18 and Ne 10000 per hour,plus N9 under),501 c3 $5 00 per each organzahons deed half hour or f pion thereof.for pawed adult teams or groups. 1500 perhourforaon- profile and'Deecrt Saudis Unified School DlsfncP 2000 per hour for city residents and DSUBD 2500 perhourforclty businesses and profit ofganlzabon,non city re;1denr5 Reservations 9p0 Na his n/a 10A0 Pef hour,"em.2 hour dlslrict M$1dorlswi dlstouh[uard 15.g0 per hour,2 hour mfnini district rouldent$w/oul diecountcord 40.00 POrhauf.2hour minimwn,ppo- d1torldr eeldonts wloutdlscount card Table 4.4. Parks & Recreation Departsrertt— Comparison of Fees Sumwry(Crnuznued) City of palm Springs-Folks and Cltyof La Qulnta-Pal'kSand City of Coachale-Parks and City of Riverside.Parks and Coachella Valley Parks Recreation Department Recreation Department Recreation Department Recreation Department and Recreation District ServicalApplicatlon Proposed Feesl Current Fees CarrentFees Current Fees Current Fees Pork and Pia ld Rosereatlons and Use (continued) Pl fields-@ioHhail&Baseballlminimum2 hours Field Rental Leagues Residents $ 122.00 perhour $ 2400 per hour for diamond nla nla rya preparation(112 hour minimum) Tax-&ompYluon-Profit 12200 perhour 2400 par hour for diamond me Iva nl9 preparation(1l2 hour minimum) Tournament' 122.00 per team rile nla nfa Na Lights D6Muth Park 9200 nla Na 10000 per hour,plus 3000 per hour,2 hour $500 per each minimum,district addil half-hour or residents Wl kacton thereof,for discount card private adult teams orgroups 35.00 per hour,2 hour minimum,district residents wlout discounicard 6000 per hour.2 hour minimum,non- distncfresidants Wort discount card PaNhon Way(Cerritos Rd)Practice Field 15600 Na Na nla Na Reservations 89.00 Na pie Na 1000 per hour,2 hour minimum,district residents wl discount cord 15,00 perhour,211our minimum,district residend w/out discount card 40.00 perhour,2hour minimum,men. dtslnct real dents Woad discount card Recreational Vehicle Parking Feesl Murple,day events(Clty contracted) 11,00 de Na nle nfa (There Must be a guaranteed minimum of 25 RV's 9300 War nfa Na We in order to park in Cdyfadildes) §pecd'aI E424fts - Surrdse, Victoria $ Ruth HardyParke '- ABas Rendeposlt 5500 Na 700.00 rye Na Bare Rent Commercial 11500 perdav We 2500 Der daV nfa nfa Residai 115.40 oetdev nfa 25.00 Derd8V nle Na Tax-Rx€mptlNorrProtit 115A0 POT day Na 2500 perday nfe run Municipal Ali Watauga Fee ' Commercial 31,0D tin nle Na Not allowed RoIdshis 31,00 nia Na rile Not allowed Ta*- xompMon,Profll 31.00 Wo we Na Not allowed Table 4.4. Parks & Recreation Departr m— Comparison of Fees Summry(Continued) City of Palm Springs-Parks and City of La pulnh-Parks and City of Coachella-Parks and CkyafRlverside-PArks and CoaCBellxVallayParks Recreation Department Recreation Department Reereatlon Department Recreation Department and Recreation District �enlcelAppllcation ._, Pru�osed Fees" Current Fees Current Fees Current Fees GdrrentFees L'ovlllon Application deposit $ 2500 nla We Na $10000 deposit,plus $20,00 administrative fee ,_vel(8 hours) 33100 8hours per event we n7a We 100,00 deposit,plus $20.00 adminlstrali fee leeengs(3 hours)(par hour) 37200 perhour,3hours Na Na Na 100.00 deposit,plus $20 00 odmimstrali fee Attendants 9300 Na into We nla Base Rent Commercial Events(8 hours)(per event) 37200 8hours per event 15000 per hour for city 1500 per hour(for facility Na 11000 perdagnon- business and profit use of Callle district resident F organizations,non city Rodnguez,Council wlout discount 1 residents, Chambers,Youth cord organizations,and Center)or$90,00 per businesses,plus day,plus cleaning $20000 deposit deposit of$75 00 Meetings(3 hours)(per mossid' 372.00 perhouh3hours Na No Na da Residents Events(8 hours)(per event) 372.00 81houmperevent 100,00 perhourforaly 1500 per hour(for facility Nz 80.00 per day,dtshlct residents and use of Cellie residents vU DSi plus$200 Rodnguez,Council discount Card j deposit Chambers,Youth Center)or$90,00 per i day,plus cleaning deposit of$75 00 i Maetinge(a hours)(per meeting) 372,00 perhph63hours 5000 per hour for youth(18 We No 8500 per day.district and under),501 c3 restdentwlout recreation dipcognt Cord organizatons,plus $100 00 deposit TaX-ExomptiNon Rroht Events(8 hours)tear event) 37200 81hoursperevent 7500 perhourfor La Oumm 15.00 porhour(forfacifly Na -11000 poiday,non- nompront use of Callle dlsipctresident orantzaliohs,Desert Rodriguez,Council "wloutdmCount Sands Unfilled School Chambers,Youth card District,plus$20000 Center)or$90D0 per , deposit day,plus cleaning depositor$15,00 Meoh0g5(3h ixhS (per moo tq) 37200 perhou63hours 50,00 perhourforyouth(f0 Na Na Ole andnhder),5OIc3 recreahon organizat ens,plus $100 00 deposit 11mresiderintandaid,Non profit&commercial 9300 - rile Na We Na fees kitchen use fee(Resident&Non-Resident)(per 228.00 permeating Na We 25.00 fornon-proht 15.00 perhour,2hr 'maetlng), groups,A hour minimum minimum - 3800 forprivato, commefciai.gr pOli[I,talgmup3,,A heurmhfimum 3.00 for each addvlhalf- hour Municipal Alcoholic Beverage Foes 93.00 Na Na his Notallowed Table 4.4. Parts & Recreation Departsrent— Comparison of Fees Surrmttry(Continued) City of Palm Springs-Parks and Clay of La pulnta-Parks and City of Caachefla-Parks Dnd Mof Riverside-Parksnnd Coachella Valley Parks Recraatlon Department Recreation Departmenl Recreation Department Recreation Department and Recreation District ServICe/ARplicaton Proposed Fees' Current Fee% Current Fees Current Fees Current Fees Proanna Aembics/Soo Sai(per month)3 $ 6100 permonth We Na Na Na Aerobics,Yoga(per person drop In fee) 5400 per person drop in fee We we n/p rue Camp Performlrip Ails CamplDance Group'"(per 6800 perweek Na n/a We nla vvegd�' Summer Camp"(per week) 16200 permek Na We Na 18600 distristresidents w/discount card 18500 dmmctresidents w/eutdiscount card 210,00 non-(lrstrict residents w/out diseofent card Tny Tot Camp—(perwaek)' 303.00 Na n!a Na n/a Dance Pre-bake6'Dpllet I(l ripest(per month) 6800 permonlh Na hire Na 35,00 porsession Pallet l/Adult Before(2 classes)(par month) 6800 permonlh We We Na 3500 per soeelon Sellethl/IV(3 classes)(per month) 6000 permonlh We his Na 350p per session Baler VNl(4 classes)(per month) 6800 Pee month W. rye Na 3500 per sessi on Lyrical Jazt I to classes)here month)° 6800 per month his Ns O/a Me Lyrical Jass 11(6 classes)(per month)9 68.00 permonlh Na Na n/a Na Lyrical Jazz lll(7 classes)(par month)3 6800 permonth n/a are nfa rile (8 dance clasaes)(per month)' 6800 par month Np Na rye ale _ Surcharge for paymlent received after the 15th of 4500 per class n/s rue No nla the Montt(per Class)o Denteelef Folk Daremgl5puam 3700 par persan drop in fee rue, re Na Ns Dansni...ng(per person drap.in fee)' DencerdZe.YOga(Per month)' 5200 permonth Na we Na Na For Kids One(per month)° 2,46a 00 permonth me Ns n/a n/a d.cdJaani(Par month)' 1500 per month W. We ne, Na Parent&Me Parent&Me(per month)a 3600 per month Na n/a n/e n/a Patent&Me(per person drop in fee)° 3600 per person drop in fee we No n/e tea T1ry Tors(per month) 91400 per month his Na 6000 per resident n/a part erpant non- ' residents pay steel 50%of this foe Softball Leagues'(per teem) 22400 porteam his We n/e 31000 per team includes $6000 refundable forfeit deposit,k$10,D0 per game umpire fee Sotbap Tournamentsf(per team)° 39700 per team We Na Na Na Swims Parent&Me,SMM/Preschool Beginner 9800 permonth Na nla W. his, SwimBegmnoi SWIM(per month)' Private Swim Lessons/Adult Group(per month) 11300 permonth Na his We 3000 Swim Team(par month) 21,00 permonth n/e end the 60.00 per hour,for 1-40 swimmers,at La CalnCa Bagdouma and Mecca Poolafor deimpteasidents k h a discount card - 80.00,par Ni b40PwImmerstat FaWl d For manlct rend re'sldents with a discount Card Water Polo(pofmonle 3000 per Month rue Na the the Surcharge for payments received ease the 151h of 5000 peerless Na NO n/a Na the month(per class)x Table 4.4. Parks & Recreation Departhrent— Comparison of Fees Suwwry(Ca tinued) , City of Palm Springs,Parks and CityofL}Dulnta-Parks and ChycfCoachellm Perksond City of Riverside.Parks and Coachella Valley Parks Recreation Department Recreation Department Recreation Department Recreation Department and Recreation District SerglcelAppllaallpa ProposedFees'! Current Fees Current Fees Cement Foes Current Feat Skate Park Foes Annual Resident Family Pass(per year) $ 7200 peryear are Na We $ 500 dlscountcard Resident Membership Peg(per year) 7200 peryear Na Na Na 500 discount cord Non-Resident Membership Fee tporyear) ?2.00 peryear nta Na top 6.00 d5woht card Annual Non-Resident PamiyPass(per year) 7200 peryear We Na Na 5.00 discountcard Non-Member Daily Poo(per day) 3800 parday Na We Na 500 discount card Three-day Pass 29 00 Na _ Na Due 500 discount card ) Private Party Rental Half Day(3 hour minimum)' 53100 3hour minimum Na Na Na No Pull Dov(bar dav)7 95000 parday nla his Na We Shovanoblle Application deposit $9.00 We We Na Na Rental 1st 3 hours 83700 Na No We Na Each Additional Hour 28700 Na nla rye Na Towing charges(reflect actual cost to City) 4600 Ne nfa We We TransporlWonlL9por 4600 We Na We Na Sw(m Center Adplts(13&oyen(per visit) 17.00 pervisit Na We 2.25 200 pervisil L00 student,6-17 yrs old Youth(4 to 12)(per you) 1700 pervisn Na We 075 5and under 100 per nsit 100,student,&17 Ns old Joint Usage(per hour) 6900 per hour nla We Na We Lap swimming a Individual(per person/Nish)' 38:00 par person,per wsit No Na Na Na Group Rate(over 10) 3800 n/a Wit Ne Na Swan Pardes n!a Security Deposit' 900 nla we No Base Rental(includes lLegui 39400 use Na Na Pool Passes in lots of26)(per 25 swims)R 4700 Na Na No NorFPront Sw,m Teams 1-25 Sve margins(per month) 7500 permonth Na No 265.00 1-100persons,2, 60.00 per hour,1-40 houluse swimmers, district reel dents w/discount card at 6a Write Bagdouma and Mecca Pools 8000 perhour,140 SWlmmers, distract residents wl discount card at Poway Pools 26-50s4mmera(per month) 7500 permonth we Na 26$,00 Ploopersons,2 70.00 perhour,41-60 h6uruse swunmers, district residents W/dI$cOIUlggrd at La Cunha Bagdouma find Mecca Pools 90o0 perhbur,41-60 swimmers, district residents w/discountcard at Poway Pools 51-75 Swimmers(per month) 7500 permonth Na No 265,,00 1-100porepns.2 80.00 perhour,61-80 houruse smmmers, disctrictrosidents wfdiscpOntcgrd _ at La Cuino - Bagdouma and Mecca pools 10000 per hour,61.80 swtmme19, dischict esidents wl dlscdunt card at Paw19y Pools Table 4.4. Parks & Recreation Departtrent— Conparison of Fees Sumwry(Continued) CityofPalm Springs.Parks and CIyof La Quinta.Parksand City of Coachella.Parks and City of Riverside-Parke and Coachella Valley Parks Recreation Department Recreat(onDeprtment Recreation Department Recreation Department and Recreation District Seandpe]Apoicatlon Proposed Fees Currant Foes Current Fees Current Fees Current Fe as Swim Corder(00to need) 76 100 Smmmers(per month) $ 7500 permonth rho ice $ 26500 1-100persoas,2 $ 9000 perhour,81-100 hour use swimmers, dlsmctrognonts w/discount card at be Quints Bagdouma and Mecca Pools 11000 perhour,81-100 ser comers, district residents w/discount card atpawleypools Temple Courts.' Rental - per hour Na Na nia Na _ VilageFest' App➢cafinn Poo non-Refundable) 20,00 non-refundable Na Na n(a We Weekly Space Rental Fee(paid by the night) NonproAt Vendors perweek) 6500 perweek We de Na nia Food Vendors(per weold) 6500 perweek Na nia Na Na Non-F4od Vendors(perWeek) 6500 perweek We No No nia Former 1perweek) 6500 perweek Na nfa nfa Na 1 Sponsors hiorweek) 56.00 per Week n(a nia Na Na Monf y,Pelmet Fees(prepaid by 151h of preevOus month) Nonprofit Vendors peorweok) 0500 perweek pie Na n(a di Food Vendors(per week) 6500 per Wook pie Na No No Non-Food Vendors(perweek) 6500 perweek Na Na Na Na Farners(perweek) 6500 perweek 61a Na Na No Leto Foe(paid after rho 15ht of the previous '65.00 nfa Na nia we month) eedfnmended Nevi Feas �..:.k 't'- � ep �'- -_ �;"& Application Deposit 51 QQ We nia Na nee Special Events Fee 15600 - Na nia rue Na Bonner Kees 185,00 rue nia Na Na Sheet Bahae[s 78200 Na nia Na Na Castle Banners 5700 Na Na No Na Maximum Allowable Fees From Table 4 3 No nber Junedml Ion suNeYed charges a Fee rarthe sawn Seruce 65 Summary ' This study of the Parks & Recreation Department Fee Schedule identifies Fees for Services related to community centers, parks, sport facilities, and recreational activities based on Total Cost of staff time, excluding the costs of rental. This analysis has determined that most of the current fees are insufficient to cover the actual cost incurred in Service provision, much less any rental charges that may be added on to certain Fees. Generally, we recommend that Parks & Recreation Fees be set at 100% cost recovery levels. However, some Fees, if set at that level, would preclude the participation of a number of residents, and possibly lead to the termination of the Service. It is the City administration's responsible to decide based on this reason and other policy considerations what Fees should be changed. We recommend that the City set its Fees at a competitive, market rate that will cover at least the minimum of cost of staff time. 66 CHAPTER 5. FINA NCE & TREASURY DEPARTMENT The Finance and Treasury Department manages the fiscal and financial affairs of the City in a prudent and effective manner. It provides accurate, timely and comprehensive financial information to the City Manager, City Council, other City departments, the media and the general public while maintaining the financial health, stability and well being of the City. Description of Services The Finance and Treasury Department is responsible for issuing certain business licenses to new and existing businesses in the City. This is considered a regulatory function for which a fee may be charged to the applicant. The Finance & Treasury Department also processes checks in payment of various City services and may recover the cost of processing NSF checks from the issuer. When the Cit/s property is damaged through negligence of a private citizen, the Finance and Treasury Department bills the citizen for the costs of repairs and replacements. p Analysis and Recommendations ® The Finance and TreasuryDepartment requested that we analyze the following Fees: • Assessment District Bonds requests per parcel; • Returned Checks; • Valet Parking Permits; and • Rent Control The Department also requested that we examine new Fees for Rent Control Reviews. Other Fees that fall under the Finance Department's purview include late charges and are not included in this analysis. As previously discussed in this Report, we believe that there is no requirement to base late charges on actual costs, since the City is providing no "Service" and no direct or indirect costs are being borne by the City that go over and above normal administrative duties. However, we do agree that the City should employ certain penalties to deter people from paying Fees late and therefore, would expect that reasonableness and market comparables would be a good basis for determining the level of these types of fees. Valet Parking Permits is a Fee that could be considered a rental charge and would fall under the same circumstances as late charges. The Total Cost of Valet Parking Permits found in this analysis reflects the staff time required to process such a Service and does not include the rental usage of the parking lot itself. It is the City's decision as to whether it will set this Fee at Total Cost or parking lot rental charges. The Maximum Allowable Fee determined 67 for this Service can serve as a guide for management to determine how much it should ' charge at minimum to cover staff time. In cases such as this, we recommend that the City set it's parking permit Fees at a reasonable and competitive rate. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum Allowable Fees compare to other Jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will increase or decrease based on policy and political considerations. 68 FB Hourly Rates Table 5.1 below shows the FB Hourly Rates Summary for Finance & Treasury Department positions used to perform the services included in the Fee Schedule. Table 5.1. Finance & Treasury Department— FB Hourly Rate Summary PoWilin:lCosts' $ 1,525273 Pelcentalge of Cast Cost Allocations Amount Allocatimr2 Departmental hfdirect Costs' Administration-Personnel Costs $ Contractual Services 1 7,0000 Materials and Supplies t 73,000 Special Charges I 147,097 Capital Outlay I Total Departmental Indirect Costs $ 227,097 14.94% $ 227,897 Inter-Departmental Support Costs Support to (-1.00°fa) 0.00,E $ - Support from 0 00'% Total Interdeparinneut Indirect Labor t $ - 0.00% $ - Central Services OverheadAllocallor' $ 004,291 1996% $ 304,291 Total Costs $ 2,067,461 Annual Dept. lndiiect Inter-Dept. Central OH Fully Salary& Allocations Supports Allocation s Mwlenod Productive FB Hourly Position Benefits, 14,94% 0A0% 19 95% Direct Lahore Holits to Labor Rates ff Director of Finance &Treasurer $ 162,872 $ 24,336 $ - $ 32,493 $ 219,700 1,840 $ Pitt Deputy Cry Treasurer 96,672 14,444 19,286 130,402 1,840 71 Revenue Recovery Specialist II 89,386 13,365 - 17,032 120,674 1,840 66 Account Specialist 66,793 9,830 - 13,126 88,748 1.840 48 From City of Palm Springs 2004-2005 Annual Budget. `percentages derived by dividing Cost Allocations totals by Personnel Costs. 'Central Services Overhead allocation from GRyofPalm Springs C:WWe Cost Allocation Study Report prepared by Mun,F,nanoial December 2004. From City of Palm Springs 04-05 Salary Budget Forecast. ;Annual Salary and benefits provided by the City. 'Derived by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage 'Derived by multiplying Billable Hourly Rate bythe Inter-Departmental Indirect Labor porcentage. e Derived by multiplying the Billable Hourly Rate by the Central Services Overhead Allocation percentage "Fully Burdened Direct Labor total derived by the following formula Departmental Indirect Costs+Inter-Departmental Indirect Labor+Central Services Overhead Allocation. 1°Productive Hours derived by the following formula: 2,080 Total Ahnual Hours-240 Hours of Holidays,Vacation a Sick Leave,and Training. Fully Burdened Hourly Rates derived by the fallowing formula Fully Burdened Direct Labor divided by Productive Hours. 69 Time/Materials Survey ' Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of time and materials of providing a Service. A Tune/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 5.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and sumnning all of those results for each Service. Table 5.2 Finance & Treasury Department—Time/Materials Survey Finance Department Staff Director of Deputy City Revenue Account Finance& Treasurer Recovery Specialist Treasurer Specialist FB Hourly Rates 1 $119 $71 $66 $48 Service/Application Staff Time Spent on Each Service in Minutes 2 Total Cost 3 Assessment District Bonds(per request)(Fee per parcel) 5 15 27.67 Returned Checks(insufficient funds,etc.)" 5 20 30 48.84 Valet Parking Permit Fee Special Event Valet Parking Permit Fee(per year) 5 120 147.84 Temporary Valet Parking Permit(per application) 120 132.00 Rent Control Registration' - Recommeni eed New Feeffi" Rent Control Charges Rent Review Request 500 1,583.34 'FB Hourly Rates from Table 5.1. Provided by the City. 'Delved by muliplyirg each post it F8 Houdy Rate by the number of minutes spent on each service. The State of California sets the cast of a return check at$25.0%regardless or cost to the City. s Rent Central Regishadon is a Fee that covers legal costs to the City and does not involve any staff processing time. 70 Maximum Allowable Fee Summary Table 5.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 5.2. Table 5.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Table 5.3. Finance & Treasury Department — Maximum Allowable Fee Summary Service/Application Total Cost t Current Fee Maximum Allowable Fee 3 Assessment District Bonds(per request)(Fee per parcel) 2767 25.00 28.00 Returned Checks hnsufflcient funds,etc)" 4884 30.00 per check 25.00 per check° Valet Parking Permit Fee Special Event Valet Parking Permit Fee 147.84 75.00 per year 14800 per year Temporary Valet Parking Permit 132.00 25.00 per applicator, 132 OD per application Rent Control Registration - 40.00 per unit - per unit Recommendeed New Foes; Rent Control Charges Rent Review Request 1,583.34 1,58300 'Total coal Is equal to the Total Cost of Finance Start lima at to Hourly Rales from Table 5 2 'Cur Had Fee fall by the City °Maximum Allovable Foe Is based on the Total Cost rounded to the nearest dollar The Slate of Celionne sets the cost of a ninon check at F25 Oe regardless of cost to the City Comparison of Fees Table 5.4 provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service, and are competitive with fees set by neighboring or similar Jurisdictions. Table 5.4. Finance & Treasury Department— Comparison of Fees Summary City of Palm Springs-Finance City of Cathedral Clty- ❑eparimentmaximum Finance Department City oflndlo.Finance City of Lo Quints-Finance City of Riverside.Finance ServlcelAphllcatlan,_ _Allowable Fees" _ Current Fees Department Current Fees Department Current Fees Department Current Fees Assessment Dtstrlct Bonds° 2800 per request,per No ale ma me parcel Returned Checks(insufficient funs,Ga 2500 percheck 1600 oracWalcost 2500 3000 2500 forinhalcheck 3500 for each susequent returned check Vgletlemking Permit Fee Special Event Valet Parting Permit Fee 14800 peryear Na 1000 parkusepermit n/a Na Temporary Valet Perking Permit 132,00 perapphaatlon We No n/a We Rent Control Registration' - per unit me 1000 Annual We Na Regishahon ge5oryun„ende�d,C7Ew£eex. _;: �'" - � Rent Control Charges — RentReviewRequest 1.56300 nle 5500 Hardship Petition n/a n/a 5500 Pertain of InCerpYe[ahon 5500 Respondent 2800 Hearing Fee 82500 Required Deposit Masimum Alle able Fnne Form Tablo 53 x No that Aredibuon suhgyed dhrrdde a Fee for Ihm$,M.Square 71 Summary , This study of the Finance & Treasury Department Fee Schedule identified the Maximum Allowable Fees for Services related to parcel requests, returned checks, valet parking permits, and rent control. None of the current fees are found to exceed the amount needed to cover the actual cost incurred in service provision. However, one of these Fees, Returned Checks, falls under special state provisions that require it to be set at $25.00, regardless of cost to the City. Other Fees such as Assessment District parcel requests, Valet Parking Permits, and Rent Control are not common Fees that other Jurisdictions charge and therefore was difficult to find comparisons for. Generally, we recommend that Finance & Treasury Department Fees be set at 100% cost recovery levels. However, some Fees, if set at that level, could violate state laws or other provisions, and therefore should be considered carefully by the City administration. 1 72 CHAPTER 6. CITY CLERK Descriptio'n of Services The Office of the City Clerk provides not only a central services function to all City departments, but also provides the public with complete and timely information. Additionally, the Office of the City Clerk provides a number of Services directly to the public for which Fees may be levied. These Services include providing the public with copies of public documents including but not limited to the municipal code, the budget, Council agendas, Council minutes, and audio recordings of Council meetings. The City Clerk also certifies documents and processes appeals to the City Council and Notices of Intent to file petitions. Analysls`and Recommendations The Office of the City Clerk requested that we analyze Fees for the following: • Administrative Appeals Board; • Certification; • Domestic Partnership Registration and Termination; • Mailing Documents; • Comprehensive Fee Schedule; • Municipal Code; and • Zoning Maps and Ordinance Other Fees that fall under the City Clerk's purview are Rental Rates for Council Chambers and Conference Rooms. As previously discussed in this Report, we believe that there is no requirement to base rental charges on actual costs, since the City is providing no "Service" and no direct or indirect costs are being borne by the City that go over and above normal maintenance to City property. We are aware of situations in which cities rent or lease property for special uses and charge what is deemed a competitive market rate for such rent. We believe that Palm Springs can consider that approach for Fees that are considered rental charges. We would expect that reasonableness and market cornparables would be a good basis for determining the level of these types of fees. The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum 73 Allowable Fees compare to other Jurisdictions. While it is our intent to show a Maximum ' Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will increase or decrease based on policy and political considerations. FB Hourly Rates Table 6.1 below shows the FB Hourly Rates Summary for City Clerk positions used to perform the services included in the Fee Schedule. Table 6.1. City Clerk— FB Hourly Rate Summary Personnel Costs' $ 290,928 Percentage of Cost Cost Allocations Amount Allocation' Departmental Indirect Costs' Administration-Personnel Costs $ - Contractual Services' 6,000 Materials and Supplies 28,187 Special Charges' 28,187 Capital Outlay' - ' Elections' 8,000 Total Departmental Indirect Costs $ 70,374 24.19% $ 70,374 Inter-Departmental Support Costs Support to(-1.00%) 0.00% $ - Support from - Total Interdepartment Indirect Labor' $ - 0.00% $ - Central Services Overhead Allocation' $ 159,991 54.99% $ 159,991 Total Costs $ 521,293 Annual Dept.Indirect Inter-Dept. Central OH Fully Salary& Allocation Support' Allocation 9 Burdened Productive FB Hourly Position Benefits 24.19% 0.00% 54.99% Direct Labor' Hours 10 Labor Rates" City Clerk $ 121,133 $ 29,301 $ - $ 66,615 $ 217,050 1,840 $ 118 Chief Deputy City Clerk 98,264 23,770 - 54,039 176,073 1,840 96 Deputy City Clerk 71,531 172303 - 39,337 128,171 1,840 70 r From City of Palm Springs 2004-2005 Annual Budget. 2 Percentages derived by dividing Cost Allocations totals by Personnel Costs. 'Central Services Overhead allocation from City of Palm Springs Citywide Cost Allocation Study Report prepared by MunlFinancial December 2004. °From City of Palm Springs 05-06 Salary Budget Forecast °Annual Salary and benefits provided by the City. °Derived by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage. ' r Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage. 0 Derived by multiplying the Billable Hourly Rate by the Central Services Overhead Allocation percentage. 0 Fully Burdened Direct Labor total derived by the fallowing formula:Departmental Indirect Costs+Inter-Departmental Indirect Labor+Central Services Overhead Allocation. 10 Productive Hours derived by the fallowing formula: 2,080 Total Annual Hours-240 Hours of Holidays,Vacation&Sick Leave,and Training. "Fully Burdened Hourly Rates derived by the folloydng formula:Fully Burdened Direct Labor divided by Productive Hours. 74 Time/Materials Survey Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Time/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of time and materials of providing a Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 6.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service and summing all of those results for each Service. 75 Table 6.2 City Clerk—Time/Materials Survey ' City Clerk Staff Chief Deputy City Clerk City Clerk Deputy Clerk FB Hourly Rates 1 $118 $96 $70 Staff Time Spent on Each Service in Service/Application Minutes 2 Total Cost s Administrative Appeals Board Appeal, minimum deposit for hearing 180 120 150 $ 721.00 Certification 10 11.67 Domestic Partnership Registration 30 35.00 Termination Fee 10 11.67 Mailing Documents(at cost,or minimum) #10 envelopes 5 5.83 Manila envelope 10 11.67 Large Box 30 35.00 Comprehensive Fee Schedule 5 5.83 Municipal Code 5 5.83 plus $85.00 vendor charge Perpage 5 5.83 Supplement 12 14.00 plus vendor ' charge Zoning Maps 5 5.83 plus vendor charge Zoning Ordinance Full Document 5 5.83 plus $10.00 vendor charge Perpage 5 5.83 Supplement 15 17.50 plus vendor charge 'FB Hourly Rates from Table 6.1 E Provided by the City. 'Derived by multiplying each position's FB Hourly Rate by the number of minutes spent on each service. 1 76 Maximum Allowable Fee Summary Table 6.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 6.2. Table 6.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Table 6.3. City Clerk- Maximum Allowable Fee Summary SeMceMWIcation Total Cast' CUTert Fee 2 MaT n1 m PIloArc"e Fee 3 Adninistrative Appeals Board Appeal,rrinirrum deposit for hearing $ 721.00 $ 100.00 deposit $ 721.00 total cost Certification 11.67 7.50 per document 12.00 per doc urnent Domestic Partnership Registration 35.00 20.00 for registration 35.00 for registration TermnationFee 11.67 5.00 forteminaticn 12.00 fortermination Mailing Dotnrtnents #10 envelopes 5.83 At cost per trailing 6.00 Manila err/elope 11.67 At cost per mailing 12.00 Large Box 35.00 Al:cost per nor ling 35.00 Cornprehensive Fee Schedule 4 5.83 5.00 flatfee 0.10 per page" Municipal Cale 5 5.83 plus$85.00 70.00 8.5.00 based on the actual cost of vendor charge the vendor Per page e 5.83 0.10 per page 0.10 per page supplerrelnt' 14.00 plus vendor 25.00 Based on the actual cost of the vendor charge Zoning Maps e 5.83 plus vendor 5.00 per nap 2.00 per trap(based on actual large cast of vender)a Zoning Ordinance Full Documents 5.83 plus$10.00 30.00 10.00 based on the actual cost of vendor charge the vendor 9 Per page 5 5.83 0.10 per page 0.10 per page b SupplaTie tt 7 17.50 plus vendor 15.00 Based on the actual cost of the verxlor' charge 'Total Cost is equal to the Total cost of city Clerk Staff hme at FB Floury Rates from Table 6.2. 2currert Fee provided by the City. 'MmdrnrnAllonade Fee is based on the Total Cost ro rued to the nearest dollar. 'The Cmipretrxsive Fee Schedule is a public records docurneril and should be set at$0.10 per p2o as per the Califon-ma Public Records Act. s The Municipal Code is a pudic records document and should be based on$85.00,the actual cost of the vendor,as per the California Pudic Records Act. e This service is a public records docurruent and should be set at$0.10 per page as per the California Records Ad. r The service is a public records dorxrrent and should he based on the actual cost of the vendor as per the Califoda Public Records AcL 'Zoning Maps are a public records doctaert and should be based on$2.00,the actual cod of the vadoras per the California Relic Records Ad. eThe Zorirg Ordinance Full Doaunent is a public record,doctarent and shoed be based on$2.00,the actual cost of the vendor,as per the California Public Records Pet. 77 Comparison of Fees ' Table 6.4 provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service, but also are competitive with fees set by neighboring or similar Jurisdictions. Table 6.4. City Clerk— Comparison of Fees Summary City of PalmSprings� City of Cathedral City. City of Rancho Mirage- City of Indio-City City of Indian Wells-City City Clerk Maximum City Clerk Current City Clerk Current Fees Clerk Current Fees Clerk Current Fees ServicelApplication Allowable Fees 1 Fees Administrative Appeals Board Appeal,minimum deposit for hearing $ 72100 total cost $100.00 deposit nla his $ 200.00 plus third party 10000 plus third party Coat,without public hearing Certification 1200 per document 5.00 per document nla we Na Domestic Partnership Registration 35.00 for registration nla Na nfa nfa Termination Fee 12.00 fortermination nla nfa We We Mailing Documents z 410 envelopes 6.00 nla We I We Manila envelope 12.00 nla nla nla nla Large Box 3500 We nla Na nla Comprehensive Fee Schedule=�� 010 corpses' n/a nla nla nla ' Municipal Code° 8500 based on the actual 158.00 per book 8900 per book cost of the vendor' Porpagos 010 per pages 0.21 perpage nM 0.10 perpage 10000 for book with binder Supplements Based on the actual cost ofthe 1 10000 perfiscalyear Actual Cost per book 7500 for book vendor' wl thout binder Zoning Maps' 2.00 per map(based on 89.00 Including 350 Na 2.00 plus printing actual cost of map cost vendor)` Zoning Ordinance Full Document' 10,00 based on the actual 89.00 including No Na 25.00 zoning code cost of the vendor' map Perpages 010 per pages 021 perpage 013 perpage 0.10 Portage 010 perpage Suppleri Based on the actual cost of the War nfa nla nla vendor' Maximum Allowable Fees From Table fi 3. z No other Jurisdiction surveyed charges Fee for this same Service 'The Comprehensive Fee Schedule is a public records document and should be set at$010 per page as per the California Public Records Act. The Municipal Code Is a public records document and should he based on$8500,the actual cost of the vender,as per the California Public Records Act °This Service is a public records document and should be set at$0.10 per page as per the California Records Act °This Service is a public records document and should be based on the actual cost of the vendor as per the California Public Records Act. 'Zoning Maps are a public records document and should he based on$2.00,the actual cost of the vendor as par the California Public Records Act, a The Zoning Ordinance Full Document is a public records document and should be based on$2.00,the actual cost of the vendor,as per the California Pub he Records Act 1 78 Summary The City Clerk's office generally provides the public with copies of public records including, but not limited to such items as Council agendas which are provided free of charge. Nevertheless, the City Clerk receives occasional request for copying services that are extraordinary in nature for which a Fee is charged to recover the cost of processing the request. Such requests may involve extensive document copying relating to a lawsuit, or a request for audio or video copying of Council meetings. Photocopy fees are governed by the California Public Records Act, (the "CPRA") which limits the fee charged to "the actual direct cost of duplication" (Government Code Section 6256). The CPRA prohibits incorporation of document retrieval costs into the photocopy fee. Actual photocopy costs fluctuate according to the number of copies requested, thus adversely affecting the validity of anycost/revenue comparison. Several neighboring cities have decided to limit their copying charge to a ten cent ($.10) per page fee, which is the limit set by the Political Reform Act of 1963 (§81008 (a) of the Califmvlz Gozer ,-mu Cale). However, the limit in the Political Reform Act only relates to election materials and not to most public records. Currently, the Office of the City Clerk charges $.10 per page for such material. One neighboring agency has set its copying fee to twenty-one cents ($.21) per page. Certain City Clerk service fees are set at maximum limits by State law. Examples of these 1 fees are Notice of Intent to file petition and Lobbying certification. For all other City Clerk services,we recommend a Fee equal to 100% of the cost to provide the service. 7,9 CHAPTER 7. COMMUNITY TELEVISION ' 'Description of Services " Palm Springs Community Television (PSCFV) is the City's municipal government access cable channel and a Service of the City's Information Technology Division. PSCFV provides live televised coverage of the Palm Springs City Council and other public meetings. PSCTV also produces a large variety of original programming including: Public services announcements, community forums, special events coverage, and other programs on local issues. !Analysis and Recommendations The Community Television Department requested that we analyze Fees for the following: • Post Production Editing; • Copies of programs; and ' • Shipping of Tapes The purpose of this analysis is twofold: first, to describe the components involved in determining the Total Cost based on time and materials; and second, to show the maximum Fee the City can charge based on a 100% recovery level. A comparison of Fees is also included in this chapter to give the Department a market overview of how the Maximum Allowable Fees compare to other Jurisdictions. While it is our intent to show a Maximum Allowable Fee based on actual costs, the City administration will ultimately decide which Fees will change based on policy and political considerations. 80 FB Hourly Rates Table 7.1 below shows the FB Hourly Rates Suminary for City Clerk positions used to perform the services included in the Fee Schedule. Table 7.1. Community Television — FB Hourly Rate Summary Personnel Costs' $ 94,548 Percentage of Cost Cost Allocations Amount Allocation' Departmental Indirect Costs' Administration-Personnel Costs $ - Contractual Services' 94,548 Materials and Supplies' 25,000 Special Charges 27,450 Capital Outlay' 4,179 Total Departmental Indirect Costs $ 151,177 59.89% $ 151,177 Inter-Departmental Support Costs Support to(-1.00%) 0.00% $ - Support from - Total Interdepartment Indirect Labor' $ - 0.00% $ - Central Services Overhead Allocation' $ 30,340 32.09% $ 30,340 Total Costs $ 276,065 Annual Dept.Indirect Inter-Dept. Central OH Fully Salary& Allocation' Support r Allocation a Burdened Productive FB Hourly Position' Benefits a 59.89% 0.00% 32.09% Direct Labor 0 Hours 10 Labor Rates" Government Broadcast Coordinator $ 85,059 50,946 $ - $ 27,295 $ 163,299 1,840 $ 89 1 From City of Palm Springs 2004-2005 Annual Budget 2 Percentages derived by dividing Cost Allocations totals by Personnel Costs. 3 Central Services Overhead allocation from City of Palm Springs Cdywide Cost.Nlocation Study Report prepared by MuniFinancial December 2004. 4 From City of Palm Springs 04-05 Salary Budge[Forecast. °Annual Salary and benefits provided by the City. s Derived by multiplying Billable Hourly Rate by the Departmental Indirect Labor percentage. 1 Derived by multiplying Billable Hourly Rate by the Inter-Departmental Indirect Labor percentage. e Derived by multiplying the Billable Hourly Rate by the Central Services Overhead Nlocation percentage. "Fully Burdened Direct Labor fatal derived by the following fannula:Departmental Indirect Costs+Inter-Departmental Indirect Labor+Central Services Overhead Allocation. 10Productive Hours derived by the following formula 2,080 Total Annual Hours-240 Hours of Holidays,Vacation&Sick Leave,and Training. 11 Fully Burdened Hourly Rates carved by the following formula Fully Burdened Direct labor divided by Productive Hours. 81 Time/Materials Survey ' Determining the amount of time each employee spends on assisting in the provision of the Services listed on the Fee Schedule is essential to identify the total cost of providing each Service. Further, in providing these Services, a number of employees may become involved in various aspects of the process, spending anywhere from a few minutes to several hours on the Service. Identification of these time elements relative to a particular Service is most readily determined through the completion of a Tune/Materials Survey. The "time" portion of the survey reflects the average estimated time each Department staff position spends on a given Service. And the "materials" portion of this survey refers to the costs of materials spent by the Department and is contained within the Departmental Overhead allocation in the FB Hourly Rates. The result of multiplying the FB Hourly Rates by the time spent by each position reflects the actual costs, or "Total Costs" of time and materials of providing a Service. A Time/Materials Survey provides Department management with an opportunity to assess the time requirements for each Service by position, and record that information onto a spreadsheet that is used to develop the following Table. Table 7.2 below summarizes the amount of time, listed in minutes for each employee used in providing a specific service to the User. The table also shows the Total Cost of providing each Service in the Fee Schedule resulting from multiplying each position's FB Hourly Rate by the time spent on the Service ' and summing all of those results for each Service. Table 7.2 Community Television — Time/Materials Survey Community Television Staff Government Broadcast Coordinator FB Hourly Rates 1 $89 Staff Time Spent on Each Service/Application z a Service in Minutes Total Cost Post Production Editing Trimming for content and/or length to complete a video project 60 $ 89.00 for cablecast Programming Tapes Copies of programs produced by PSCTV per VHS tape 20 29.67 Copies of programs produced by PSCTV per DVD 20 29.67 Shipping of Tapes Tapes shipped by UPS 15 22.25 ' FB Hourly Rates from Table 7.1. 2 Provided by the City. 3 Derived by multiplying each position's FB Hourly Rate by the number of minutes spent on each service. 82 Maximum Allowable Fee Summary Table 7.3 summarizes the Maximum Allowable Fees based upon the Total Cost of providing each service as illustrated in the Time/Materials Survey summarized in Table 7.2. Table 7.3 also lists the current Fees and provides the percentage of full cost recovery associated with the Maximum Allowable Fee. Table 7.3. Community Television — Maximum Allowable Fee Summary Service/Application Total Cost t Current Fee 2 Maximum Allowable Fee 3 Post Production Editing Trimming for content and/or length to complete a $ 89.00 $ 2000 per hour(minimum $ 89.00 per hour(minimum 2 hours) video project for cablecast 2 hours) Programming Tapes Copies of programs produced by PSCTV per VHS tape 29.67 25.00 each 30.00 each Copies of programs produced by PSCTV per DVD 29.67 35.00 each 30.00 each Shipping of Tapes Tapes shipped by UPS 2225 250 each 22.00 each 'Total Cast Is equal to the Total Cost of Television Staff time at FB Hourly Rates From Table 72 2 Current Fee provided by the City 'Maximum Flllowable Fears basetl on the Total Cost maud.d to the nearest dollar rComparison of Fees Table 7.4 provides a comparison of Fees charged by neighboring or similar Jurisdictions to assist the City in setting Fees that not only recoup costs associated with the provision of the service, but also are competitive with fees set by neighboring or similar Jurisdictions. Table 7.4. Community Television — Comparison of Fees Summary City of Palm Springs- City of Cerritos- City of Rialto- Television Network Maximum Television Network Television Network Service/Application Allowable Fees" Current Fees Current Fees Post Production Editing 2 Trimming for content and/or length to complete a $ 89.00 per hour(minimum 2 n/a n/a video project for cablecast 2 hours) Programming Tapes Copies of programs produced by PSCTV per VHS tapF 30.00 each 25.00 each $ 10.00 including tape Copies of programs produced by PSCTV per DVD 30.00 each 25.00 each 5.00 with own tape Shipping of Tapes Tapes shipped by UPS 22.00 each Included in cost of copy n/a 1mum Allowable Fees From Table 7.3. ther Jurisdiction surveyed charges a Fee for this same Service. 83 Summary r This study of PSCI'V Fee Schedule examines the Total Cost of providing post production editing, copies of programming tapes, and shipping of tapes. It is determined through this analysis that post production editing and shipping of tapes are insufficient to cover the actual cost incurred in service provision. We recommend that these Fees be set at 100% cost recovery levels. Copies of programs on DVD, however, exceeds the Total Cost of providing that Service and should be considered carefully by City administration. r r 84 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 3 Recommended Fee Notes ANIMAL CONTROL FEES Mminlslydtivs H"In F" - - - . .. . __ _- - -.- ._. _ ,._ _, - DangerousbUielmadoghearing $55000 $100 S550 slog A ri Animal Daily Co.Charges Large Animals $5325 335 $53 $35 SmalVMedwm Animals $1331 $5 $13 $5 Cats $888 $5 $9 $5 Special Handling $13.31 $10 313 $10 Dogs $1331 $10 $13 $10 Special Handling $2663 $20 S27 $20 --Anmal Onpound Fxs- Animals Large $10650 $200 plus casts $107 plus any additional impountl $200 penalties Small(par'akeeis Etc Y Meomm(rebbils, $7988 $W one any additional-pound $80 plus any additional impound $10 chickens) penalties penalties Cats-brought in only $1331 $15 plus any additional impound $13 plus any proemial impound $15 Permit'.. penalties Dogs Dogimpound.r on Allen pmpedy $13313 $260 plus any adreonal impound $133 plus any arrilimal impound $250 penalties penaltes Dog impounded an School property $6656 S75 plus any additional impound $67 plus any additional Impound $75 penalties p...It. M Anmal Lkeme Fives - --, _-__ -- __ - _ ____ - __ -- - - [ _ - _ - - x Dogs(One Year License) - - - -- -- - _ - - ---- - -- S Unaltered Dogs $2663 $50 $27 $2Y Spayed,compred tlog. $2663 $15 E27 $27 r+ Supplemental License Fees Guaro/Prolection Dog Surcharge $5325 $15 $53 $15 W (Dog Act of 1969) Semor Oille n(altered only) $2663 $5 $27 $5 Replacemenlfee $2663 $5 per dog lag $27 per tlog lag $5 Transfer Fee 52663 S5 $27 $5 Altered dogs 2yr license 52663 $25 $27 S25 Altered dogs 3 yr license $2663 $35 $27 $27 - -Dangwous S wdou3 Admals-.: One-year license(includes three(3) $106.50 $100 $107 $1011 property inspections for approval) Additional property inspections(each) $79.88 $50 $80 $50 nodueiNonilomasde.MOruk(LrclWiny- - 1rYh9ds1 - OneAnimal One-yearlicense(includes one property $10650 $5D $107 $50 inspection)(perammal) Additional propertymspections $7968 $15 sac $15 Premises(More than one animal) One-year License(includes one property $10650 $1c0 $107 $10D inspection)per premises Additional pmpedy inspections each $7988 $25 $80 $25 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee a Recommended Fee Notes Ardmal Fees :_ _ -- ':-i_ Dogs,puppies,cats,kittens $26.63 $15 or best $27 or best $15or best Dead Animal.Few - - - - - - - --- - - Delivered Dead Animals By Deliverer(no assistance received) N/A no charge+discuss l fee no charge+disposal fee no charge+disposal fee With Assistance(from Deliverer) $1331 $155 animals+disposal fee $13 per animal+it!sposal fee $13 per animal+disposal fee Without Assistance(from Deliverer) $P6.63 $256 animals+disposal fee $27 peranimal+disposal fee $25 per animal+disposal fee Disposal Only(of Dea d Anlmala Small/Medium animal $888 $10 per animal+costs $9 per animal+costs $9 per animal+cast Large animal $21300 $25 plus costs $213 plus costs $25 plus cost Pick-up only(from facilities colors of City) $19.88 $50 service call+cup osal fee $80 service call+disposal fee $50 service call+disposal Fee Pick-up 6 Disposal Smalllvedwm animal $66.56 $30 $67 $30 Lange animal $266.25 $50 plus costs $266 pluscosto $60 plus cost Tnp.ReMal Fees - _v_ _:. . ,_. y - Initial FeeperWee posd)k(tle $25 deposit WA $25 `Nola User Fee E#d Day With Permission(per day) $8.88 $5 $9 $5 Without Permission(per day) $25 $25 $25 'Not a User Fee Animal Cenral to pick up or reclaim $101350 $100 per attempt $107 peradempt S100perattempt Late fee per day 125 N/A $25 'Nota User Fee speclat Serylcs:.e _ _- - •- - :. - — .,e- .. - - - - . _ - - _ n- - - _-. - - ..-_-- Animal Removals Initial call response,door-to-door $53.25 S200 up to 1 hour $54 per star,per hour - $54 per staff,per hour Faun 112 hour aflerfrst hour $2663 $50 per i/2 hour $27 per staff,per 112 hour $27 per staff,per ll2 hoar Billing Surcharge $7986 $25 $80 $25 From Cily-owned trps Setup,checking S clearing $10650 $100 perseFupcall $100 perset-upiall $100persetupcail Clearing Only , Nan-skunk traps $53.25 $25 plus costs $53 plus costs $25 plus..at Skunks fmm Skunk trap $5325 S25 plus costs $53 plus costs $25 plus cost from non-skunk miss $53.25 $100 plus costs $53 plus costs $53 plus cost Not Ceaminedin City Tuma Initial call response $5325 $200 up to i hour,initial response $53 per staff,per hour $53 per staff,per hour Each 112 hr $26.63 $50 after rat hour,per 1/2 hour $27 per staff,per 1/2 hour $27 per staff,per 112 hour Emergency Services Fee-'After hours call outs S106.50 $100 plus any addt fees that may S107 plus any adrift fees that may $100 plus any additional fees that may apply apply apply MkiochlPP9r4'Fess _ _ - - _K. :. - - ..f,r'+ —k, 1, - - - I:i• --,..,f: ", . z— -_ —5.;,.. - - - ImpoundedlRaempredAnimals $1331 $15 plus impound fee $13 plus impound fee $13 plus Impound fee Dangerous or vicious animals $26.63 $15 $27 $15 Owners request,reclaimed animals(whan $1&31 S15 $13 $16 obtaining City dog license) - DeadAnimalCommonHold-delivered $342 N/A $3 $3 Pick-up/Cremation Hold $2563 N/A $26 $26 MusiFinanc l 2 ® CITY OF PALM SPRINGS FEE STUDY Service/Application Total Cost' Current Fee Maximum Allowable Fee' Recommended Fee Notes POLICE FEES Flrigerpdm Fees Non-Criminal - - -- .- - - _- - - - - $64.1fi $35 564 $35 -� -- �- NodBmle Mandated $64.16 $35 S84 $35 per day $fit t25 $125 $611 - - $125 Backamerd Check penndlvldual N/A $135 N/A _ $135 Bleyele user.Fee - - - - - - •. --- - - _ _ - - , . _ - -- - - _ _ Issuance or replacement of license $1000 $1 perlicense $10 license _ par $1 Per license - Mlseellaneous Feas- _ ___ __ - ___ .- ___-_• _ __ _- _. _.- - _ - __ - - _ _ - _ Alcoholic Beverage Control Letters $26.50 $10 p.rl.tter $27 Forl.1W $10 per left., Character Reference Letters $16.67 $5 per letter $17 per letter $5 per letter Jewelry Sales lnves0gahon Fee N/A $135 N/A $135 Not Applicable Slahslical Data Repels $40.00 $20 per hour $40 per hour $20 per hour 1mpoaid Bt."Fees(CVC 14602.6,144( 1a - 1402.3) Police Adorinistrah.Fee(one bore,per vehicle) Class A Vehicle(<10,000 GM) $6591 $75 plus any Impound penalty fees $fifi plus any impound penalty fees $fifi plus any Impound penalty fees Class B Vehicle('10.000-30,000 GVW) $6591 $125 plus any impound penalty fees $fifi plus any impound penalty fees $66 plus any Impound penalty fees Class C Vehicle(30,OOD-50,000 GVW) $65.91 $125 plus any impound penalty fees $fifi plus any impound penalty fees $66 plus any impound penalty fees Class D Vehicle(>50,000 GAV) $65.91 $125 plus any impound penalty fees $fifi plus any impound penalty fees $fifi plus any impound penalty fees Operators Fee Class A Vehicle(<10.000 GVW) $65PI $100 plus anylmpound penalty fees $66 plus any impound penalty fees $fifi plus any impound penalty fees Class B Ve1hudd(10,000-30,000 GVW) 565al $130 plus anylmpound penalty fees $fifi plus any impound penalty fees $fib plus any impound penalty fees Class C Vehicle(30.000-50,000 GVW) $6591 $180 plus any impound penalty fees $fifi plus ahy,mp..nd penally fees $fifi plus any Impound penalty fees Class D Vehicle(>50,000 GVW) $6591 S200 plus any impound penalty fees $66 plus any impound penalty fees $fifi plus any impound penalty fees Operators Storage Rate $65 plus any impound penalty fees Motorcycles $6591 $10 plus any impound penally fees $66 plus any Impound penalty fees $fifi plus any impound penalty fees Class A Vehicle(,10.000 GVW) $65.91 $20 plus any Impound penalty fees $fifi plus any impound penalty fees $66 plus any impound penalty fees Aut.Mlokup Thick Class B Vehicle(10,000-30,000 GVW) 565.91 $25 plus anylmpound penallyfeee $66 plus any impound penalty fees S66 plus any impound penalty fees Trucks,1 ton<20- ClassC Vehicle(30,000-50,000 GVW) $6591 $30 plus any impound penalty fees $fifi plus any impound penalty fees $fifi plus any impound penalty fees Trucks>20- ClassO Vehicle(>50,000GVW) $65.91 $35 plus any Impound penalty fees $66 plus any impound penalty fees $fifi plus any impound penalty fees bnpdKw"atore6 VNlkli FBes tfrlvlms"w - - _. - -• .. itand Masi) Police Administrative Fee(one 6me,per $65.91 $37 $66 $37 vehicle) - JeWelApplicam,cces Two-year Standard $9500 $200(includes$100 Dept of JustlCe $96 plus$1000ept of Justce Fee $96 plus$100 Dept of Justice Fee Fee) Three year Judge $96.00 $222(includes$100 Dept of Justice S96 plus$122 Dept of J incline Fee $96 plus$122 Dapt of Justice Fee Fee) Four-year Reserve Police Officer S96.OD $124 focludes$144 Dept of Justice S96 plus$144 Dept pf Justice Fee $96 plus all"Dept of Justice Fee Fee) CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost Current Fee' Maximum Allowable Fee' Recommended Fee Notes Renewal Fees Two-year$lardard $7200 $77(includes$62 Dept of Justice $72 plus$52 Dept.of Justice Fee $72 plus$52 Dept of Justice Fee Fee) Three year Judge $7200 $99(includes$74 Dept of Justice $72 plus$74Dept of Justice Fee $72 plus$74 Dept of Justice Fee Fee) Four-year Reserve Police Officer $72.00 $96($96 Dept of Juslme Fee) $72 lue$96Detaf Jushce Fee P P $R plus$e6 Dept of Justin Fee Modifirshor/Amendment Fee(1.e,change cf $1600 $10 $16 $10 name,guns,address) Annual Range QualTiaa@an Fees- Individual Fee(Non-City employee) $31.50 $60 $32 $32 Nan-PSPD City employee $31 so $45 $32 $32 PSPD Employee/Persomel $31 60 $25 S32 $25 Imhal appl¢ant(16 him class time+5hm G $1,512.00 S150 $1,512 $150 bargetime) Renewals(4 bra class hme+4 him range $50400 $70 $504 $70 time)essiftwit'"id, _ - ��f,.- a. .Fh.,d�: � 4 �. x�y� fFt� 'Yd�li� -i;::, Outside Law Enforcement Agencies per hour $6300 $50 per hour $63 per hour $50 (Including Tribal Police) Other City Department Training per hour(Fire $63.00 S20 per hour w/o amumGon;$40 per $63 per hour $20 Depadrlept.Airrort,etc) hourwl amunfon Na.ORcer Range Orientation per hour $63.00 SW Par hour $63 per hour $50 Retired PSPD Concealed Weapons(Annual $3160 $25 flat fee $32 flat fee $25 Quahibsn.d) Palm Springs City Employee Use per hour(Non $63.00 $25 per hour $63 per hour $25 Police Officer) ReppssesselVihkle Fee Report Receipt B Filing Fee(for Redemption on $26.08 $15 pervei le S26 per vehe:le $15 pervehida Repossessed Vehicle) -911 Ensingsrp Zohtmunlnriwn SysGm t Per Single Access Lme NIA N/A $113 permonlhlper areas line f1.13 per monthlp¢raccessline (As defined by Ordinance 1650} .Till"'4iaim Fe'¢ _•.'.,.. .-:;._ :. .^_ try' Permidad Alarm (#of False Alarms in 365 day period) 1 st Along NIA Free NIA Free 2nd Alarm N/A Free N/A Free 3rd Alarm N/A $50 N/A $50 4th Alan N/A $75 N/A $T5 5th Alarm NIA $100 N/A We Non-Permldad Alarm (in of False Alarms in 365 dayperod) 1st Alartn N/A $100 N/A $100 2nd Alarm N/A $200 N/A $200 3rd Alarm NIA $200 NIA $200 min Alarm N/A $200 NIA $200 61h Alarm N/A $200 N/A $200 MvnlFinanci- 4 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee Recommended Fee Notes FIRE FEES - FireDepl responses to flooding,hazandous FB Hourly Rate Costs recoverable for all overtime expenses, FB Hourly Role plus Materials FS Hourly Rate plus Materials This Feeshouidbe materials,structure fires,refuse Ares and plus Materials direct Cost&fair&reasonable overhead based on the FB Hourly vegetation fires Ratesoftheposo ns that are present at the time of he incident. Inspavilli - -I - _ - - -- - -, - -- - - - - - -- - '-- Arson Investigation Fee(per hour) S8400 N/A $84 $84 Smoke dialect.,Inspection Fee S4513 $44 345 $45 Smoke Decipher Inspections may be conducted by Deputy Fire Marshal,Fire Captain,Fire Engineer, or Fre Fighifighter The Total Cost for this Fee reflects the average FB Hourly Rates of these posimas multiplied by 30 minutes Fire Inspector Inspectors(Referred by Engine $4200 $40 per inspection $42 per inspection $42 Company) Knox° Box Inspection $42.00 $40 permspection $42 pennspedion $42 Safely Traioing.'' - _--- -- - - - -- - - - - - - - - - - - _ Safety[mining to include,but not bmited to $7620 N/A $76 V6 Safety Traming Courses Cardiopulmonary Resuscitation(CPR),& may be conducted by a C.kRES (C.mmunity Assistance& Deputy Fre Marshal, Response to Emergency Situations)training. Freighter,R. Medical Aid During Emergency/Disaster, Enginner,Firefighter Emergency Preparedness/Response&Baslcs Paramedic,Fire Captain, of Fre(per hour) or Emergency Services CooMmalor The Total Cost for this fee is based on[he average FB Houdy Rates of these positions 3 Hr class I minimum dead size 6 MAO li5per student S36 ne,Plea $36 oar student 4 Hr class l minimum class size 6 $50.80 $30 per stutlent $51 perstutlent $51 perstutlent S Hr.class minimum class size:6 $6350 Sal per student $64 per Student $64 per student 6 Hr class/minimum class size:6 $76.20 $43 per student $76 per student $76 per student 8 Hr class minimum class size:6 $101.60 355 perstutlent $102 parstudent S102 per student 4 Hr class minimum class side:4 $76.20 S42 persWtlent $76 per stutlent $76 per indent Blasting BlasOng(5100 Its)(per permit $8400 $35 $84 $84 Blasting(.1001bs.)(par permit) $84.00 $40 $84 $84 Certificate of Fitness for Blasting (per permit $84.00 $20 $84 $84 issued annually) Pyrotechnic Displays(indooploutd..r) For One Deputy Fire Marshal $336M0 $121 per pent $336 per Permit $336 (minimum of 4 hours) For Tm Deputy Fire Marshals $672.00 $122 per permh $672 perpeomh $672 (minimum old hours for each DFM) CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 3 Recommended Fee Notes Rxanani rbN Faw-- i;a s._t-_` ,CFi-F P _f$A aa`x4s=s6-k' €. 4 W ,-, '"^-' - -_ _.- Fire Plan Inspecflon Fee(perhour) Newsmglefemtlydwellmg $1a900 NIA Sins $188 NewcommphroVlndusiml $37600 NIA $376 $376 Residential adddions/remodds $94.00 N/A $94 $94 Commercial tenant improvement 5188.00 NIA $188 $tee Commoncelfindustnat addtimuSnamodel $16800 All $188 $185 Head and duct system $9400 NIA S94 $94 Specialized fire inspecffons mandated by State lawrregalatron: Day came(New,7 or more occupants) $16800 N/A $166 $168 Day cam(Annual fire clearance) $84.00 N/A S84 $84 Day cars,(Changein license) $8400 N/A $84 $84 Day read(Compliance fallow-up) $84.00 NIA $84 $84 Convalescent and Nursing Homes $294.00 NIA $294 $294 Weed abatement $84.00 N/A S84 $84 Providing stand-0y during potentially hazardous FB Hourly Rate NIA FB Hourly Rate FB Hourly Rat. This Fee should be activities based on the FS Hourly Rates ifil positions Unclothe present at the time of Ne incident Installation - _ $168.00 N/A - _ -� - -- - " - $16800 S168 Removal $420.00 N/A $42000 $420 s_Pee6 E Onl.Sunni(Le,_patadm.W7 Engine(per hour) $25800 NIA $256 $258.00 Ladder Truck(per $26800 N/A 5258 $258.110 Water Tender(per hour) $14T00 NIA $147 $149.00 Command(per hour) $129.00 N/A r, t $129 $129.00 illas t- i0' �. sd:Se4:..} z i?1"�i x. * r '.--, r ` : £ k 6E kfd =#4 ". 2tr � _' ' 1 4 as a� First False Alarm $240.95 NIA $241 $241 Each False Alarm takes 15 minutes,but requires the presence of(1) Battalion Chief,(2)Fire Caplams,(4)Fire Engineers,and Firefighters Second False Alarm $24075 N/A $241 $241 Third False Alarm $24075 N/A $241 $241 Fourth False Alarm $24075 WA $241 $241 Fifth False Aram $24075 NIA S241 $241 Su or More False Alarms 524075 N/A 5241 $241 mind 6 ® CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 3 Recommended Fee Notes LIBRARY FEES Resident Id... $a 80 Free $9 Free Cdl'4.cketlrorrof' yam_....,.-_ ,__._-_ title inglude .„ i7 _ .. _- - _ Sndy, Q1esartlfikt year, 530; - .... .WA f_$30 Cdysskedlonof,ody --:-:rr.cabl far l yeer'" - _ - - _- $40 .. - - - --_ - - _-WA NduOe Na in the -. Slooy 32u-- - - - --WA_- - - .- _ $n - -- - oryasktllo enut--- Study. - Replacement caN air raN Fort atlulfs at same - �..__.. P P C $442 $1 $4 -- $1 atltlress) bantaua 6 cManlfrg fen fair"iings-- - (audlo ensue,compact discs, baioas.DVDS,CDRDMk, ). Vitlepcassetle rase - - - - $4.42 $1 $4 _ - - - $1 - - -- -- - SqueezeShell(forvmeos) $442 $2 S4 $2 Flap(coverobot.) $442 $1 $4 $1 Leempflon(on back) $442 $1 $4 $1 Research,20 minutes S7900 $50 $79 $50 The Maximum och>20 Fee For Research .t amens is basetl on the average FB HourlyRate o{Librarian 1,11.and III. Copies for research Vanes $5 so 15 per page+Postage $5 Copies for Research can vary in lime based on the amount of research conducted and number of pages needed to be cooled.The Library currently charges a Fla[ Fee of$5 00 for Copies of Research,but His recommended Nat this fee be$0 15 FeS.f�ong �RenLs - WA „y ylQ fest3 pos�ge;. $10 test postage $t0lesi+pusyya x+T�9t' p non-reamerus. .wA 32 fast WataBa ._ er '. ,. =i Internet pooling 54A2 $010 per page $0.15 per page $0.10 par page Internet printing should be increased 10$0.15 per page to align vdth other libraries'copying fees CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 5 Recommended Fee Notes -awifamy P-�B-�— FT2�M* y m, a)Assessment for claremord.,d.rba.d library $1975 Replacement cost+$5.00 processing fee $20 for processing fee,plus cost of Replacement court+$5 processinge fee materials are to be determined by the City replacement Librarian or Inwher designate. b)Senecas neacampal bar $442 $1 per barred. $4 per bandana $1 per barcoda com-parateff inecind:mieveriker: WA. S0.25faireacule, $02spermarrul .25 Per neforts -wauseriape, Chorgild-Prik"Coplardi oc, 'a Colowns WA- 49 lawmaw so.15par-toPy, Memfilm $263 $0.26 per co py $3 per copy $0.25 pan copy Vermfielm. $1 32 $0 25 per copy $1 par copy $0.25 Par copy CD Aan6rmlpufer me eexkc�e-edlngj-5 SO-25—per Pe g-e(f9I5—Pagar fifte) so 25 Per page(is'6 pages,true) S025 per lial—ju I-6-P,—9" TtfDI4_Wo"Carderi S! Aft L -A tiod 'it If d,r li Vk n, Adieu,nq out Recommended New F., m Non-Pickup ofinbulffinary loans $1326 $3 $13 $3 Non-pickmpoffholds $442 $1 $4 $1 PARKS AND RECREATION FEES Parks and Recreation 15 unlike any other Department within the City because He Stie-vicas..be set at Total Cost or can be considered a rental charge,which In this case would need to be sat ata competitive,market rate. While It Is our Intent to determine the Maximum Allowable F..s for this Department,It should be understood that these Fees are based an the deals of pro,lifleg the Sorties by Department staff and does not Include the cost of the room rental. It is the City's decision as to whether Itwill sat Its Foes atTahl Cost or mom rental charges. In doing so,fil analysis can serve as a 2 guide for mamigarreettle determine how much Rebound charge at minimum to cover staff time.The Total Costs included in this analysis only instinct the staff time at Fit Hourly Rates,and not the City's recreational fixed assets. Fixed assets are values of building and land holdings and cannot be feasibly calculated to determine a room rental charge. Instead we recommend that the City adopt the approach that other Jurisdictions use and sat its Fees competitively enough to ensure that at least staff time iscovered. Fimilfty,thi Pat.Springs stamore Application Deposit(Refundable) N/A $1,000 NIA $1,000 Base Rent-Daily(Resident Commercial N/A $1.600 NIA $1,500 Standard NIA $725 N/A $725 TaxTxam,VNon-PmF[l: N/A $350 NIA $350 Base Rent-Daily(Nor-Restrism) Commercial NIA $1,875 N/A $1,575 Standard NIA $906 NIA $906 Tax-axempeNor-Profit NIA $438 NIA $435 Field Preparation N/A NIA NIA $40 LighIs(perhourvoth 2 hourminimum) NIA $25 NIA $25 Municipal Alromoto Beverage Fee $4625 $25 S46 $31 Desert Highland Center Application Deposit(Refundable) NIA $25 N/A $85 Base Rent-DO,(Restd.m) Daily(up 10 4 hours) N/A $601$25 N/A $32 Extended Us.(par b......r first 4 home) NIA $15 NIA $4 Base Pont-Daily Fax E srepMorprofit) Daily(up to 4 boom) NIA $301SID NIA $32 Exampled Us a(p a-hour over first 4 hours) NIA $25 N/A S4 Municipal Alcoholic Beverage Fee $4625 S25 S46 $31 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 3 Recommended Fee Frey,DrlJaycee Bldg. App;calmn Depaon(Re(ur'..^.able) NIA $100 - Base Rent—Daily(Resident) Commercial N/A $60 NIA $60 Tax-exemptlNon-Profit N/A $30 NIA $30 Base Rent—Daily(Nan-Resident) Commercal NIA 3150 WA $150 Tax-exemptiNon-Profit N/A $75 NIA $75 Kahan use fee(Residents and non-resident) NIA $55 par event $55 per event $55 per event Municipal Alcoholic Beverage Fee $4626 $25 $46 $31 Leisure Center Apphcahon Deposit(R.indable) NIA $25 N/A $50 Attendant NIA $15 NIA $31 Camanoody Roam Base Rent—Resident $25 $65 Commercial Meetings(up to 3 hours) N/A $60 NIA $150 Events(daily) N/A $100 NIA $170 Standard Meetmgs(up to 3 hours) N/A $60 NIA $60 Events(daily) N/A $100 NIA $100 Tax acraptIAmprofit Meetings(up to 3 hours) N/A $30 N/A $85 Events(datly) N/A $80 NIA $85 Base Rent—Non-Resitlant Commeraal Meetings(up to 3 hours) NIA $75 NIA $167.50 Events(daily) NIA $125 NIA $212.511 Standard Meetings(up to 3 hours) NIA S75 NIA $75 Even ts(daily) NIA 5125 NIA $125 Tax-Exempt/Nonprofit - Meetings(up to 3 hours) NIA $37.50 NIA $106.25 Events(daily) NIA $75 N/A $106.25 Meetmgs(up to 3 hours) 555AB $25 $55 Events(only) $3083 $15 $31 Municipal Alcoholic Havemge Fee $46.25 $65 $46 $31 Danes Studio Base Rent—Daily(Resident—3 hours) Commercial N/A $100 NIA $100 - Standard NIA $60 NIA $60 Tax-exempt/N0n-Profit WA $30 NIA $30 Base Rent—Daily(Nan-Resident-3 hours) Commercial N/A $125 N/A $125 Standard N/A $75 N/A $75 Tax ehrpt/Non-Profit N/A $3750 N/A $37.50 Pav➢ion Application Deposit(refundable) $10256 $100 $10266 $100 Meetings Cup to 3 hours) N/A $100 NIA $100 Even is(daily) NIA $500 N/A $500 Attendant(par hour) NIA $15 WA $31 Base Rent(Resident) - Contraill Meetings(up to 3 hours) NIA $425.00 NIA $425 Events(daily) N/A $1,000ito NIA $1,000 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 3 Recommended Fee Notes Standard Meetings(up to 3 hours) NIA $250.00 NIA $250 Events(early) N/A $850.00 N/A $850 Tax-EeemplMOnprofit Meetings(up to 3 hours) N/A 512500 NIA 5125 Events(daily) NIA $42500 NIA $425 Base Rent—Non-Resident Commercial Meelmgs(up to 3 hours) N/A $53125 NIA $531.26 Events(dmly) NIA $1,25000 NIA $1,250 Standard Meetings(up to 3 hours) N/A 5312.50 N/A $312.50 Events(daily) N/A $1,062.50 NIA $1,062.50 Tax-Esamitwonprofit Meetings(up to 3 hours) NIA $15825 NIA $156.25 Events(daily) NIA $531.26 N/A $531.25 Kitchen Ilse Fee(Resident and Non-Resident) N/A $75.00 NIA $75 Municipal Alcoholic Beverage Fee $46.25 $65 $46 $31 Swim Canter Adults(13&over) $1742 $3.50 $17.42 $3.50 Youth(4 to 12) $1742 $2.50 $1742 Joint Usage Group Rate(over 10 people) Adults(13&over) NIA $1.75 WA $1.75 Youth(4 to 12) N/A 51.25 N/A $125 Swim Parties Security Deposit(Refundable) WA 510000 No, $100 Base Fund(including lifeguard—per hour) NIA SEO plus$1/adult&$050/youth $50 plus$1/adult&$0.50/youth $40 plus$1/adult&$0.50tyouth Pool Pass(25 sessions) NIA $25 00 N/A $45 Nonprobt Swim Teams(permoi 1-25 swimmers N/A $15000 NIA $150 26-50 swimmers NIA 530000 NIA $300 51-75 svnmi WA $450 00 N/A $450 76-100 swimmers NIA $600.00 N/A $600 Par9IPbyHeldReNrwfiwu aml Use .-# . us s - Y #.. €( . _- .. ._ :' - yk.r rr - .s F f' $ F ,r *••_ €, - Ikr ;P `t €}$r rp OW400 De Muth Park-Picnic Area Reservabon Apph.h.Dal(refunne e) SIM66 $50 $103 $100 Base Rent(Resident-3 hours) Commercial N/A $100 NIA $130 Standard N/A S75 NIA $75 Tax-Exempt/Ncn-PmGI N/A $75 NIA $75 - Base Rant(Non-Resident-3 hours) Commercial N/A S125 NIA $163 Standard NIA $94 NIA $94 Tax-aanmllNOn-Pm0t NIA $94 Ni $94 Playing Pistas-Soccar(minimum 2 hours) Leagues(per0eld) N/A $30 plus S40 Geld preparation N/A $40 plus 540 field prepanlion Tournament N/A $30 per team NIA $40 plus S4011e1d preparation Playing Fields-SORb.11Baseball Reservations 89.08 S10 $9 $9 F,ald Ramer 2hr.martonn) Leagues N/A $301 field+S40 per Geld per day NIA Soo plus S40 field preparation ResldenLs WA S10 per hour NIA $20 per hour Tax-Exempl/NOn-Profit WA $10 per hour NIA $20 per hour Tournament(per team) NIA $30 N/A $40 Lights(par hour-2 hour minimum) NIA &15 N/A $25 MuniFinan� 10 ® M CITY OF PALM SPRINGS USER FEE STUDY ServicelApplication Total Cost' Current Fee 2 Maximum Allowable Fee' Recommended Fee Caroms Field(Practice Field) Reservations Sao6 $10 $9 $9 Lights(per hour-2 hour minimum) WA $15 NIA us Ruth Hardy PonaVomuth Park 7enms Courts Renlal(perhour) N/A $10 NIA 510 Sunrfsa Plaza(Skate Park) Reatlent Family pope(per year) N/A $25 NIA $25 Festoon t Membership Fee(per year) N/A $10 NIA $10 Non-Resident Family Pass(per year) N/A $100 - N/A $100 Non-Resident Membership Fee(per year) N/A $40 N/A $40 Non-Member Daily Fee. N/A $5 NIA $5 Three-Day Pass NIA $10 NIA $10 Pavale Party Rental Half-Day(4 hour maximum) N/A $30D NIA $300 Full-Day N/A $600 NIA $600 Parking Lot—Recreational VehfGe Parking Multiple-day Events(City cankacted) N/A $15 N/A $15 Theis must be a gaarantead minimum of25 RV. to park at City faciliffes Special Evmis Sunrise Plaza,Vctona&Rufh Hartly Parks Apphcetion Deposit(refundable) $55.08 $75 $55 550 Base Rent(50people armem) Commercial N/A $200 NIA $200 Resident N/A $200 NIA $200 Tax-FxempVN.mPmfii N/A $100 NIA $100 General Appticetion Deposit(refundable) $5508 $75 $55 $50 Remew Fee NIA NIA NIA $150 Assocfabon Fee(peryear) Family N/A S30 N/A $45 Adults(13&aver) N/A S20 NIA $30 Youth(4 to 12) N/A $10 NIA $15 Martial Arts(permonth) Akldo WA S55 NIA $60 Tau Kwon Do Moo Duk Kwon NIA $66 N/A $71 Drop-in Fee(per person/per class) N/A $T N/A $10 Ca,(per week) Partomling Arts Camp/Dance Group— N/A $60-$75 N/A $60475 Summer Camp^ N/A $60-$95 N/A $60-$95 Tiny Tot Camp" NIA $33 N/A $33 Dance(permonN) l class per week N/A $45 WA $50 2 classes perweek N/A $60 NIA $70 3 classes perweek N/A $75 NIA $90 4 classes perweek NIA $90 N/A $110 5 classes per weak NIA $105 N/A $130 6 classes per week NIA $120 N/A $150 classes per week WA $135 N!A $170 8 classes per week N/A $150 NIA $120 For Me Only(per month) N/A $90 N/A $100 Surcharge for payment received after the 15th of $4517 $10 $45 $10 the month(per else.) Toy Tots(per month) 3 days per week NIA $78 N/A $83 5 days perweek N/A NIA NIA $131 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee 2 Maximum Allowable Fee 3 Recommended Fee Notes Softball Leagues(perteam) NIA $385-$700 N/A $3754600 Softball Tournaments'(per team) NIA $300-$500 NIA $30D-$500 Swimming(per month) Parent&Me,SvnMPreschool Beginner $9750 $34 $98 $40 Swim/Beginner Sxm Private Swan Lessons/Adult Group $11292 $49 $113 $54 Application DeposR(refundable) $8958 $25 y89 $59 Rental lot 3 hours $03675 $550 $837 $837 Each Additional Hour S267 25 $55 $2B7 $257 Towing charges(affect actual cost to City) $4625 Actual Cast $46 $46 Transportation/Labor $4625 Actual Cast $46 $46 MilegaFes1 Application Depo sit(NOFRonndable) $20 IT $26 WA $25 Weekly Space Rental Fee(per week) Nonprctil Vendors $6534 $40 $65 $40 , Food Vendors 56534 $75 $65 $75 Non-Food Vendors $65.34 $75 $65 fry Farmer $6534 $75 $65 $75 Sponsors $55.75 $20 $56 $20 Monthly Space Rental Fee/per week) Nonpm6t Vendors $6534 $30 $65 $30 Food Vendors $6534 $50 $65 $50 Non-Food Vendors $65.34 S50 $65 $50 Fanners $6534 $50 $65 $50 Lave Fee(paid after the 151h of the $6534 $25 $65 $25 previous month) Insurance Processing Fee NIA N/A Ms $15 Still Pholography Application Deposit(Not-Refundable) NIA $75 NIA $75 Location Fee(per day) N/A $15 N/A $15 Film Application Depost(No1-Refundable) NIA $150 N/A $150 Location Fee(per day) NIA $40 NIA $40 'Baseness-: - _ - '! <�• _- - - _. -- _ -'f . Streel Barms(pti-om er/perweek) $18500 $100 Sias Sias Castle Banner 10-50 Banners first Week N/A $15 NIA 515 Each Additional Week N/A $5 N/A $5 51 or mare banners First Weak NIA $15 NIA S15 Each Additional Week NIA $5 N/A $5 Reiamme Bled New Fees:. ` 1 2 :;!._ .9-,. _ - _ _ Special Events-Application Deposit $5067 NIA $61 $51 Sperdal Events Review Fee $155.75 NIA $156 $156 Special Events Insurance Processing Fee NIA NIA $15 $15 FINANCE FEES Assessment District Bonds S27.67 $25 $28 fee per parcel $27 Returned Checks(msulac;ent funs,elc.) $4RB4 $30 per check $25percheck S25 The State of California Sets the cast of a return checkat$25.Oq re,m less of cost 10 the City. Vaet piledrig Permlt Fee - SpecialEventValet Parking Permit Fae S14784 $TS per year $146 per year $125 Temporary Valet Parking Perms $132.00 $25 per application $132 per application $75 Rent Control Registration $40 per unit S40 per unit $40 Reewmnandeed New Faea: _ -__-_- - _ - - - - _ ,. - • - RentReviewRequest $1,58334 N/A $1,583 $1,500 MuniFinav= 12 CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost Current Fee 2 Maximum Allowable Fee' Recommended Fee Notes CITY CLERK FEES Atiml01stra0v.Appal.8..rd - Appeal $721.00 S100 - - - S721 talal cost $100 - - - Appeal City Coundd General Administrative Appeals N/A N/A N/A $375 Per Document $11 61 $8 pardocument $12 pardocumenl $12 Domestic Partnership Regeltation $3500 $20 forregistrahun $35 for registration $35 Termination Fee $11 67 $5 fortermina0rn 512 fortermmahom $12 - #10envelapas $583 At cast per mailing $6 $6 Manila envelope $11.67 At cast per mailing $12 $12 Large Box $35.00 At cost per mailing 535 $35 Comprehensive Fee Schedule $583 $5 fat fee 50.10 par page p p 9 60.10 per page The Comprehensive Fee Schedule Is a public records basement and should be set at 10 th per page as per the California Public Records Act Municipal Code 583 plus$8500 $TO $65 $85 vendor charge Per page $583 ST10 per page $0 10 per page $0.10 per page This Services a public records document and should beset al$0 10 per page as per the California Records Act Supplement $14.00 $25 Based on actual vendor cost Based on actual vendor..at The Serviceis a public plus actual cost of records document and ventlor should be based on the actual cost of the vendor as perthe Califona Public Records Act Zoning Maps $5.83 $5 per map plus actual cost ofvendor $2 par map $2 per map Zoning Maps area plus actual..at of public records document vendor and should be based on the actual cost of the vendor as per the Galleons Public Records Act Zoning Ordinance Full Document $5.83 $30 $10 510 The Zoning Ordnance plus actual cost of Full Document is a vendor public depend,document and should be based on $2.00,the actual cost of the vendor,as per me Calfomia Public Records Act Per page $583 $0 10 per page $0 10 perpage $0.10 per page This Service is a public records document and should be set at$0 10 per page as perthe California Records Act CITY OF PALM SPRINGS USER FEE STUDY Service/Application Total Cost' Current Fee Maximum Allowable Fee 3 Recommended Fee $17.50 Supplement plusactual cost of S15 Based on actual vendor cost Based on actual vendor cost vendor PSTV FEES _". Poll P(o,ltie0an EWtlng Training for content andlor length to complete $89.00 $20 per hour(minimum 2 hours) $89 per hour(minimum 2 hours) $89 a video protect for rablecast Frogr+mming Tapes - - -_ --' Copses of programs produced by PSCN per $29.67 $25 each $30 each $30e VHS tape Copies of programs produced by PSCTV per $29.67 $35 each $30 each $30 BVo Shipplag of Tapes - - - :c' -. - - :_, _. , ,. Tapes shipped by UPS $2225 $2.50 each $22 each $22 �Terel Lost la'i,ei o the Talal Coe,of D.......slaMYme al FB Howty Palos hom Tsbk t In seen usepler. d—n,Fee pmvidel ey em CIN 'Menmum Nlowebis Feels based on O Toral easl—d1dW is,nearest aster MUNFlnane