HomeMy WebLinkAbout3/7/2001 - STAFF REPORTS (9) DATE: March 7, 2001
TO: City Council
FROM: Grants and Government Affairs Manager
APPROVE SUPPLEMENT AGREEMENT WITH CALTRANS FOR GENE AUTRY TRAIL
SIDEWALK/BIKEWAY DESIGN USING FEDERAL STP GRANT FUNDING
RECOMMENDATION:
That the City Council approve Program Supplement Agreement No. 007-M, in the amount of
$12,000 ($10,623 Federal/ $1,377 Local), for the Preliminary Engineering Design Phase of
the Gene Autry Trail Sidewalk/Bikeway Project (Mesquite Avenue to Vista Chino) using
Federal STP Grant Funds, State Project No. STPL-5282 (013) and City Project No.2000-01.
SUMMARY:
The most recent Agency-State MasterAgreement No. 08-5282 for Federal Aid was executed
on March 18, 1998 and Program Supplement Agreement No. 007-M to that Master
Agreement gives authorization for federal reimbursement from Caltrans upon completion of
the Preliminary Engineering phase of work forthe Gene Autry Trail Sidewalk/Bikeway Project.
BACKGROUND:
In June, 1999 the City submitted a grant application to the Riverside County Transportation
Commission (RCTC) for a federal Surface Transportation Plan (STP) Grant to install
sidewalks and bikeways on Gene Autry Trail from Mesquite Avenue to Vista Chino (2.5
Miles).The total project cost estimate is$317,000($249,000 Federal/$68,000 Local Match).
The preliminary engineering phase has been approved by Caltrans in December, 2000and
the project is in design under direction of the City Engineer using in-house design staff. The
costs for the staff time is chargeable to the grant reimbursable account set up for the project.
Project expenses for the preliminary design phase are chargeable to account no. 134-4498-
50184 entitled Gene Autry Sidewalk/Bikeway.
ROBERT L. MOHLER
Grants and Government Affairs Manager
APPROVED-,
City Manager
ATTACHMENT:
1. Minute Order
REVIEWED BY DEPT,OF FINANCE
q�
PROGRAM SUPPLEMENT NO. M007 Date:October 19,2000
to Location:08-RIV-O-PSP
ADMINISTERING AGENCY-STATE AGREEMENT Project Number:STPL-5282(013)
FOR FEDERAL-AID PROJECTS NO. 08-5282 E.A. Number:08-924535
This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between
the Agency and the State on 03/18/98 and is subject to all the terms and conditions thereof.This Program Supplement is adopted in
accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
approved by the Agency on (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project,it accepts and will comply with the
covenants or remarks selforth on the following pages.
PROJECT LOCATION:
GENE AUTRY TRAIL---MESQUITE AVENUE TO VISTA CHINO ROAD
TYPE OF WORK:Pedestrian and Bike Path LENGTH: O(MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X]Preliminary Engineering [ ]Right-Of-Way [ ]Construction
[ ] Construction Engineering
Estimated Cost Federal Funds Matching Funds
35A $10,623.00 LOCAL
OTHER
$12,000.00 $1,377.00 $0.00
$0.00
CITY OF PALM SPRINGS
STATE OF CALIFORNIA
Department of Transportation
By By
Date Chief, Office of Local Programs
Project Implementation
Attest
Date
Title
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting office Date /Q ' 'o L) $10,623.00
Chapter Statutes item Year Progr Be Category Fund Source AMonNT
52 2000 2660-101-890 2000-2001 20.30.010.810 C 262040 892-F 10,623.00
Program Supplement 08-5282-M007- ISTEA Page 1 of 2
*A z
68''_r1V-0-PSP 10/19/2000
STPL-5282(013)
SPECIAL COVENANTS OR REMARKS
1. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article III
MAINTENANCE of the aforementioned Master Agreement will be the
responsibility of the Local Agency and shall be performed at
regular intervals or as required for efficient operation of the
completed improvements.
2 . The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2) /Detail
Estimate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs Project Implementation.
3 . The Local Agency will advertise, award and administer this
project in accordance with the current Local Assistance
Procedures Manual .
4 . This agreement supplements the Local Agency-State Master
Agreement Federal-Aid projects, with the understanding that all
provisions Transportation Equity Act (TEA-21) apply.
5 . This Program Supplement will be revised at a later date to
include other phases of work.
Program Supplement08-5282-M007- ISTEA Page 2 of 2
9A 23
MINUTE ORDER NO. 6814
APPROVING PROGRAM SUPPLEMENT
AGREEMENT NO. 007-M, IN THE
AMOUNT OF $12,000 ($10,623
FEDERAL/$1,377 LOCAL), FOR THE
PRELIMINARY ENGINEERING DESIGN
PHASE OF THE GENE AUTRY TRAIL
SIDEWALK AND BIKEWAY PROJECT
(MESQUITE TO VISTA CHINO), USING
FEDERAL STP GRANT FUNDS, STATE
PROJECT NO. STPL-5282 (013), CITY
PROJECT NO. 2000-01.
------------------
I HEREBY CERTIFY that this Minute Order, approving Program Supplement
Agreement No. 007-M, in the amount of$12,000 ($10,623 Federal/$1,377 Local),
for the Preliminary Engineering Design Phase of the Gene Autry Trail Sidewalk
and Bikeway Project (Mesquite to Vista Chino), using Federal STP Grant Funds,
State Project No. STPL-5282 (013), City Project No. 2000-01, was adopted by the
City Council of the City of Palm Springs, California, in a meeting thereof held on
the 7`h day of March, 2001.
PATRICIA A. SANDERS
City Clerk