HomeMy WebLinkAbout3/7/2001 - STAFF REPORTS (8) DATE: March 7, 2001
TO: City Council
FROM: Grants and Government Affairs Manager
APPROVE CLEAN AIR GRANT AGREEMENT WITH COUNTY OF RIVERSIDE FOR
COLMAC FUNDING FOR PURCHASE OF CNG FUELED F-150 PICKUP TRUCK
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RECOMMENDATION:
That the City Council approve a reimbursement agreement with the County of Riverside, in the
amount of$10,000 using Coachella Valley Air Quality Enhancement Grant(Colmac) Funds to
assist in the purchase cost of a 2001 Compressed Natural Gas (CNG) F-150 Pickup Truck.
SUMMARY:
The City, in it's continued effort to improve the air quality in Palm Springs, has a policy to
replace existing gasoline or diesel fueled vehicles with clean fuel CNG Vehicles, or other
alternative fuels, by attrition when City vehicles are due for replacement. Also the City
aggressively pursues outside grant funding to assist in the costs of purchasing alternative
fueled vehicles, which are generally more expensive than conventional gasoline vehicles.
BACKGROUND:
On August 31, 2001 City Staff submitted a grant application to the County of Riverside in
response to the County's call for applications for Coachella Valley Air Quality Enhancement
Trust Funds (established through settlement of litigation with Colmac Energy, Inc.). The City
applied for the maximum $20,000 eligible per agency to assist in the purchase of 2 CNG
pickups, however,due to a substantial response by Coachella Valley municipal agencies, only
$10,000 per applicant City was approved by the County for funding for the CNG vehicles.
Summary of Costs:
Base Price (Ford F-150 CNG Fuel Pickup) $27,790.00
(Less Ford Motor Co. Alt. Fuel Incentive) ( 2,000.00)*
(Less SCAQMD CNG Incentive) ( 3,000.00)*
Subtotal: $22,790.00
Calif. Sales Tax (7.5%) 1,709.25
Vehicle Cost: $24,499.25
(Less Clean Cities AFV Rebate) ( 2,000.00)*
(Less Riv. Co. CVAQETF Colmac Grant) ( 10,000.00) (See attached agreement)
NET VEHICLE COST: $12,499.25
A total of$17,000* in industry incentives and special grants reduced the vehicle cost by over
50%. The $10,000 reimbursement from the County of Riverside will be deposited in Motor
Vehicle Reserve (MVR-Alternative Fuel Vehicle) Revenue Account No. 51 0-391 1 2.
8A
Approve County of Riverside Grant Agreement
Page 2
ROBERT L. MOHLER E SC TT MIKESELL
Grants and Government Affairs Manager Dj ector of Facilities
APPROVED:
City Manager
Attachments:
REVIEWED BY DEn OF FINANCE
1. Minute Order
2. County of Riverside Grant Reimbursement Agreement
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SERVICE AGREEMENT
THIS SERVICE AGREEMENT, DATED December 18, 2000, by and between the City of
Palm Springs (hereinafter "PALM SPRINGS") and the COUNTY OF RIVERSIDE
(hereinafter "COUNTY");
WITNESSETH :
WHEREAS, on July 24, 2000, COUNTY issued a Request For Proposals for regional air
quality enhancement projects, to be funded from the Coachella Valley Air Quality
Enhancement Trust Fund; and
WHEREAS, in response to COUNTY'S request, PALM SPRINGS submitted a proposal for
a Coachella Valley Air Quality Enhancement Project, which was subsequently reviewed
by the Coachella Valley Air Quality Advisory Committee and recommended for funding;
and
WHEREAS, on November 28, 2000, the Riverside County Board of Supervisors approved
the recommendations of the Coachella Valley Air Quality Advisory Committee and
authorized the County Executive Office to enter into Service Agreements with the individual
project proposers.
NOW, THEREFORE, in the joint and mutual exercise of their powers, and in consideration
of the above premises and of the mutual covenants herein contained and for other valuable
consideration, the parties hereto agree as follows:
SECTION 1. DEFINITIONS
(a) "COUNTY" shall mean the COUNTY OF RIVERSIDE, a political subdivision
of the State of California.
(b) "PALM SPRINGS" shall mean the City of Palm Springs.
(c) "AGREEMENT" shall mean that certain Service Agreement between the
County of Riverside and PALM SPRINGS, dated December 18, 2000.
(d) "PROJECT" shall mean the regional air quality enhancement project to be
conducted by PALM SPRINGS for positive benefit to regional air quality in
the Coachella Valley.
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SECTION 2. PURPOSE
The purpose of this AGREEMENT shall be implementation and operation of a regional air
quality enhancement program for the Coachella Valley. The Scope of Work to be
performed by PALM SPRINGS pursuant to this agreement is attached hereto as Exhibit
"A" and is incorporated herein by this reference.
SECTION 3. COOPERATION BETWEEN PARTIES
COUNTY will cooperate at all time with PALM SPRINGS in connection with PALM
SPRINGS' provision of services as specified in this AGREEMENT.
SECTION 4. TERM
The term of this AGREEMENT shall run from December 18, 2000, to June 30, 2001.
SECTION 5. ALTERATION
No alteration or variation of the terms of this AGREEMENT shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or agreement not
incorporated herein shall be binding on any of the parties hereto.
SECTION 6. TERMINATION
COUNTY may terminate this AGREEMENT upon thirty days written notice to PALM
SPRINGS for any of the following reasons:
(a) In the event PALM SPRINGS fails to perform the covenants herein contained
at such times and in such manner as is herein provided; or
(b) In the event there is a conflict with any federal, state, or local regulation, or
rule rendering any of the provisions of the AGREEMENT invalid or
untenable; or
(c) In the event COUNTY, at its sole discretion and at any time, deems that
PALM SPRINGS is not acting in compliance with the terms, conditions, and
products as specified in the mutually-agreed upon Scope of Work (Exhibit
„A").
SECTION 7 DOCUMENTATION OF EXPENDITURES
All expenditures made pursuant to the AGREEMENT shall be properly supported by
appropriate accounting documents, and such documents shall be maintained in
accordance with accepted accounting principles, practices, and procedures. PALM
SPRINGS shall maintain and keep available all such documents for a period of not less
than five (5) years after its Final Report has been submitted to COUNTY as required by
Section 9 herein.
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SECTION 8. PAYMENTS
(a) The total payment due to PALM SPRINGS under this AGREEMENT is
$10,000.
(b) Payments shall be made to PALM SPRINGS upon receipt and approval of
reports and invoices. Invoices for vehicle purchase must include proof of
purchase and delivery.
(c) The County Executive Office shall review invoices in timely fashion, and
submit them to the Auditor-Controller for payment.
SECTION 9. REPORTS
(a) PALM SPRINGS shall submit a report and invoice for payment within forty-
five (45) days of project completion and/or vehicle purchase and receipt.
SECTION 10. INSPECTIONS
PALM SPRINGS shall make available to COUNTY its records and data with respect to all
matters covered by the AGREEMENT for inspection and audit, which inspection and audit
may be made at any time after reasonable notice.
SECTION 11. FAIR EMPLOYMENT PRACTICES
PALM SPRINGS shall not discriminate in the hiring of persons to fulfill its requirements
hereunder based on race, religion, national origin, sex, age, medical disability or marital
status, exclude any person from participation in, deny any person the benefit of, nor
subject any person to discrimination under any program or activity funded pursuant to this
AGREEMENT.
SECTION 12. NOTICES
Any notices required or desired by either party shall be addressed to the respect parties
as set forth below:
COUNTY CITY OF PALM SPRINGS
County of Riverside City of Palm Springs
County Executive Office Grants & Special Projects
4080 Lemon Street, 12th Floor 3200 E. Tahquitz Canyon Way
Riverside, CA 92501 Palm Springs, CA 92263-2743
VA
SECTION 13. COMPLIANCE WITH LAW
PALM SPRINGS shall comply with all Federal, State and local laws and regulations
pertinent to its operations and the activities to be performed hereunder. PALM SPRINGS,
its employees, and/or agents shall keep in effect any and all licenses, permits, notices, and
certificates as are required thereby.
SECTION 14, INCORPORATED MATTERS
PALM SPRINGS expressly represents that all documents incorporated by reference
herein, and matters within such documents, have been reviewed and understood.
SECTION 15. ASSIGNMENT
Neither this AGREEMENT nor any part hereof shall be assigned by PALM SPRINGS
without the prior written consent of COUNTY.
SECTION 16. WAIVER OF PERFORMANCE
No waiver by COUNTY at any time of any of the provisions of this AGREEMENT shall be
construed as a waiver at any time thereafter of the same or any other provisions contained
herein or of the strict and timely performance of such provisions.
SECTION 17. INDEMNIFICATION
PALM SPRINGS shall indemnify, and hold harmless COUNTY, Special Districts, their
respective directors, officers, Board of Supervisors, employees, elected officials and
agents from any liability whatsoever arising from the negligence of PALM SPRINGS and
relating to or in any way connected with the accomplishment of the work or performance
of services under this Agreement, As part of the foregoing indemnity, Contractor agrees
to protect and defend at its own expense, including attorney's fees, the County, Special
Districts, their respective directors, officers, Board of Supervisors, employees, elected
officials and agents in any legal action based upon any such alleged acts or omissions.
SECTION 18. SEVERABILITY
The invalidity of any provision in this AGREEMENT as determined by a court of competent
jurisdiction shall in no way affect, except as provided in Section 15, the validity of any other
provision herein.
To O
SECTION 19. PARAGRAPH HEADINGS
The paragraph headings herein are for the convenience of the parties only, and shall not
be deemed to govern, limit, modify or in any manner affect the scope, meaning or intent
of the provisions or language of this AGREEMENT.
SECTION 20. ENTIRE AGREEMENT
This AGREEMENT is intended by the parties hereto as the final expression of their
agreement and understanding with respect to the subject matter hereof, and supersedes
any and all prior and contemporaneous agreements and understandings, oral and/or
written, in connection herewith. This AGREEMENT may be changed or modified only upon
written consent of the parties hereto.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT
to be duly executed on the day of , 2000.
Attest:
COUNTY OF RIVERSIDE
Date: DEC i s zcoo
LARRY PARR PH-
County Executive Officer
CITY OF PALM SPRINGS
Date:
(Name)
(Title)
City of Palm Springs
t Office of the Assistant City Manager - Special Projects
3400 Tahquitz Canyon Way • Palm Springs,California 92262
FO RNV� TEL (760)318-3900 • FAX (760)319-3815 •TDD (760)864-9527
AAugust 30, 2000
Mr. Rob Parkins, Deputy CEO
County of Riverside
Executive Office
4080 Lemon Street, 12°i Floor
Riverside, CA 92501
Attn: Teresa Summers
RE: Coachella Valley Air Quality Enhancement Grant Program (Category 2)
COLMAC Air Quality Enhancement Fund
PROPOSAL for Purchase of Compressed Natural Gas(CNG) Fueled Pickup Trucks(2 each)
Dear Mr, Parkins:
The City of Palm Springs is pleased to submit a proposal to purchase two(2)2001 Ford"dedicated"CNG F-150 Pickup
Trucks in the City's continuing effort to convert to a"clean air"vehicle fleet. Our current fleet includes twenty-nine
(29)alternative fuel vehicles,including a CNG powered street sweeper. A(SrmLine Services/Pickens Fuel Corporation)
regional CNG fuel station is located at the Palm Springs International Airport and serves both public and government
vehicles on the west end of the Coachella Valley.
The City is expanding its efforts to enhance air quality in the Coachella Valley by eliminating older conventional
gasoline-burning vehicles, in this case two existing pickup trucks. The proposed replacement CNG trucks are rated
"Super Ultra Low Emission Vehicles"(SULEV)by U.S.Federal and California emission standards and emit a fraction
of the pollution generated by a conventional gasoline powered truck. Net cost=$45,112.45 (less COLMAC Grants)
(Colmac=$10,000 ea. X 2 CNG Vehicles=$20,000 Rebate)_$25,112.45 City matching cost.
If you have any questions,please call me.
Sincerely,
ROBERT L.MOHLER
Grants and Government Affairs Manager
RLM:ps
ATTACHMENTS-Original Proposal, (plus 4 copies)
cc: David Ready,City Manager
Allen Stnoot, Assistant City Manager-Special Projects
Scott Mikesell, Director of Facilities
Mike Kemp, Fleet Maintenance Supervisor
Harold Good, Procurement Manager
Post Office Box 2743 0 Palm Springs, California 92263-2743 9,41
TOTAL CATEGORY#1 $302,476
Cathedral City Category#2 Purchase two dedicated CNG Ford To be assigned to Code Enforcement. Concur with staff
$20,000 Trucks. Staff Recommendation:Fund$10,000 recommendation.
City of Palm Springs Category#2 Purchase two dedicated CNG Ford To be assigned to Building Maintenance Concur with staff
$20,000 Trucks. operations. recommendation.
Staff Recommendation:Fund$10,000,
City of La Quinta Category#2 Purchase one dedicated CNG Honda To be assigned to the City's fleet pool of vehicles. Concur with staff
#10,000 Civic. Staff Recommendation:Fund$10,000 recommendation.
City of Palm Desert Category#2 Purchase two dedicated CNG Ford To be assigned to Public Works inspectors. Concur with staff
$20,000 Trucks. Staff Recommendation: Fund$10,000. recommendation.
College of the Desert Category#2 Purchase one dedicated CNG Ford Truck To be used for campus security patrol. Concur with staff
$15,800 and one electric golf cart. Staff Recommendation: Fund$15,800. recommendation.
Palm Springs Disposal Category#2 Conversion of three collection trucks to Collection vehicles are ordered with the natural gas Concur with staff
$30,000 CNG. $65,000 incremental cost per framework option which allows for conversion at a recommendation.
vehicle. later date.
Staff Recommendation:Fund$10,000 and
advise PS Disposal to seek Carl Moyer funds.
Coachella Valley Category#2 Purchase one dedicated CNG Ford To be used for field operations (irrigation and Concur with staff
Resource Conservation $10,000 Truck, salinity mapping programs). recommendation.
District Staff Recommendation:Fund$10,000
County of Riverside Category#2 Purchase two CNG dedicated 12- To be used in the County's vanpool program and Concur with staff
$20,000 passenger vans. for daily fleet use. recommendation.
Staff Recommendation: Fund$10,000
TOTAL CATEGORY#2 $145,800
Go
MINUTE ORDER NO, 6813
APPROVING A REIMBURSEMENT
AGREEMENT WITH THE COUNTY OF
RIVERSIDE, IN THE AMOUNT OF
$10,000, USING COACHELLA VALLEY
AIR QUALITY ENCHANCEMENT GRANT
(COLMAC) FUNDS TO ASSIST IN THE
PURCHASE COST OF A 2001
COMPRESSED NATURAL GAS (CNG)
F-150 PICKUP TRUCK.
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I HEREBY CERTIFY that this Minute Order, approving a reimbursement
agreement with the County of Riverside, in the amount of $10,000, using
Coachella Valley Air Quality Enchancement Grant (COLMAC) Funds to assist in
the purchase cost of a 2001 Compressed Natural Gas (CNG) F-150 pickup truck,
was adopted by the City Council of the City of Palm Springs, California, in a
meeting thereof held on the 71h day of March, 2001.
PATRICIA A. SANDERS
City Clerk