HomeMy WebLinkAbout3/7/2001 - STAFF REPORTS (3) DATE: March 7, 2001
TO: City Council
FROM: Procurement Manager via Interim Director of Aviation
APPROVE LIST OF PRE-QUALIFIED GENERAL CONTRACTORS TO PARTICIPATE IN
STEP II OF CITY PROJECT NO. 2000-30 RESIDENTIAL SOUND INSULATION
PROGRAM, PHASE III.
RECOMMENDATION:
It is recommended that City Council approve pre-qualified general contractors;
CONTRACTOR COMPANY NAMES HERE,to bid in Step II of the Residential Sound
Insulation Program,Phase III(RSIP-City Project 2000-30);and authorize staff to issue the
Invitation For Bid- Step II Document to the pre-qualified General Contractors.
SUMMARY:
In Phase III RSIP, a Step I process for pre-qualifying contractors was conducted. Those
contractors who met the requirements in this process are now eligible to participate in Step
II- Invitation for Bid to provide construction services for sound insulation of 120 homes
as identified in the Airport's FAA Part 150 Noise Compatibility Study.
BACKGROUND:
The purpose ofthe Palm Springs International Airport Residential Sound Insulation Program
(RSIP)is to mitigate aircraft noise. The work,which is divided into phases and consists of
insulating single family residential homes within the 65 CNEL (Community Noise
Equivalency Level)noise insulation boundary. All homes identified for this Program are
within the City of Palm Springs.
On November 4, 1998, City Council adopted minute order No. 6267 approving a standard
contract service agreement for RSIP Phase II consulting services for single family dwelling
units with C. Kell-Smith & Associates (CKSA). Subsequently, minute order 6411 was
approved on May 19, 1999 which granted the approval for consulting and project
management services for Phase III RSIP which included 80 single family dwelling resits
within the 65db (CNEL) noise insulation program boundary. To take advantage of
additional FAA noise mitigation funding, on June 7, 2000, the City Council approved
Amendment No.2 to Standard Contract Service Agreement No.A4023 for consulting and
project management services for Palm Springs International Airport (PSP) Phase III -
Residential Sound Insulation Program (RSIP) for 40 additional single family dwelling to
bring Phase III construction to a total of 120 single family dwelling units.
With FAA approval, staff selected a two step process for developing the contract for this
work. Step I is a"Request for Qualifications and Information", detailing the qualifications
of the Offerors for the general construction of Phase III. A Review Panel evaluated the
Offerors qualifications and ability to perform the work. No pricing information was
required nor was it submitted for Step I of this two step process. Only those Offerors
submitting Step I proposals and found qualified by the City are eligible to submit bids in
Step II. Step II bids will be evaluated on a standard competitive sealed bid basis. All Step
II submittals will be reviewed and analyzed by City staff and project consultants for
compliance with the Invitation for Proposal/Bid Specifications and acceptable engineering
standards. Final award of the contract (if any) will be made by the Palm Springs City
JA
Approve List of Pre-Qualified General Contractors To Participate in
Step II of City Project No. 2000-30 Residential Sound Insulation Program
March 7, 2001
Page 2
Council based on the lowest responsive and responsible bid.
Step I,Requestfor Statements of Qualifications and Information(City Project 2000-30)was
advertised in the Desert Sun on January 24'and 315f with a closing date of February 26,
2001 at 5:00 P.M. local time. A total of proposals were received by the
closing as follows: NAME OF COMPANIES HERE.
The Qualification Review Panel reviewed the Statements of Qualifications and Information
to determine the acceptability of responding Offerors to construct the sound insulation
improvement to up to 120 single family dwelling units. The Qualification Review Panel
evaluated the submittals based on the following criteria:
Offerors experience on projects of similar or greater magnitude
References
Qualifications of Superintendent and project team
Staff professional capabilities
Offerors financial status
Project development and management plan
Summary of qualifications to carry out the project
The Review Panel recommends that all General Contractors be pre-qualified
to participate in Step II and authorize staff to publish and solicit the Invitation for Bids -
Step II.
Federal requirements do not allow any form of local preference to be utilized in the selection
of the General Contractor for this project. However,competitive market conditions should
favor valley subcontractors and suppliers over those from outside the area because of their
proximity to the work site.
The list of eligible General Contractors approved by the City Council will be advertised in
the Desert Sun and sent to valley sub-contractors and suppliers who are on the City bid list.
The FAA has appropriated$4,000,000 to Palm Springs International Airport for this sound
insulation project. As with previous noise mitigation projects,Phase III RSIP is 90%funded
by the FAA with the remaining 10% funded from Airport funds for an estimated project
total of$4,400,000.
9 un:—Approved: y —
Harold E. Good CPPO Allen F. Smoot, .AA E.
Procurement
Manager Interim Director of Aviation
App o ed-o- City Manager%
Attachment: 1. Resolution
REVIEWED BY DEPT.OF FINANCE
;V 3A Z
RESOLUTION NO. 19995
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, APPROVING FIVE (5) PRE-QUALIFIED
GENERAL CONTRACTORS; COMMERCIAL DIVERSIFIED,
GREAT WEST CONTRACTORS,MATRIX INDUSTRIES,INC.
T&M CONSTRUCTION,AND F.H.PASCHEN/S.N.NIELSEN,
INC., TO BID IN STEP II OF THE RESIDENTIAL SOUND
INSULATION PROGRAM(RSIP-CITY PROJECT NO.2000-30),
AND AUTHORIZING STAFF TO ISSUE THE INVITATION
FOR BID - STEP II DOCUMENT TO THE PRE-QUALIFIED
GENERAL CONTRACTORS
WHEREAS, the pre-qualified general contractors are now eligible to participate in Step II —
Invitation For Bid (IFB) to provide construction services for sound insulation of 120 homes as
identified in the Airport's FAA Part 150 Noise Compatibility Study, and
NOW THEREFORE BE IT RESOLVED by the City of Palm Springs, California, that those
contractors who met the requirements in the Phase III RSIP Step I process for pre-qualifying
contractors are now eligible to participate in Step II - Invitation For Bid to provide construction
services for sound insulation of 120 homes as identified in the Airport's FAA Part 150 Noise
Compatibility Study as follows:
Section 1. Approving five (5) pre-qualified General Contractors; Commercial Diversified,
Great West Contractors, Matrix Industries, Inc., T & M Construction, and F. H.
Paschen/S. N. Nielsen, Inc., to participate in Step 11 of the Residential Sound
Insulation Project(RSIP -City Project No. 2000-30);
Section 2. Authorizing staff to issue the Information For Bid - Step II document to the pre-
qualified General Contractors.
ADOPTED THIS 7"day of March, 2001
AYES: Councilmembers Hodges, Jones, Oden and Reller—Spurgin
NOES: None
ABSENT: None
ABSTAIN: Mayor Kleindienst
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED &APPROVED AS TO FORM
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