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Home My WebLink About2/21/2001 - STAFF REPORTS (13) DATE: February 21, 2001 4f TO: City Council FROM: Procurement Manager AWARD BID NO. 01-11 FOR HAND-HELD RADIOS FOR THE FIRE DEPARTMENT RECOMMENDATION: It is recommended that the City Council award Bid No.01-11 forthirty(30)hand-held radios and accessories to ComSerCo Communications of Palm Desert, CA in the amount of $14,065.85 for use in operational activities by the Fire Department. SUMMARY: The Fire Department needs to replace thirty old hand-held radios that have eitherfailed or can no longer be economically maintained. The new radios are the same as those most recently purchased by the Department and meet the compatibility requirements of statewide mutual aid agreements and the Riverside County emergency communications plan. BACKGROUND: For the past 5 years all fire suppression personnel in the Palm Springs Fire Department have been issued hand-held radios. Supplying each firefighter with their own radio has improved communications within the department during operational activities resulting in greater safety and better coordination of department resources. The Fire Department has been experiencing a service life of approximately 3 to 4 years for its hand-held radios. Radios are removed from service when they experience operational failures and become unreliable or when the cost to repair then becomes excessive. As older radios become due for replacement, the Department has been acquiring new radios that meet the compatibility requirements of both the statewide mutual aid agreements and the Riverside County emergency communications plan. The replaced units will be declared surplus and disposed in accordance with established City policies IFB No. 01-011 for Thirty Kenwood Radios was advertised in the Desert Sun on January 14, 2001 and concurrently mailed to three (3)vendors. Two bids were received, opened and read publicly by the Procurement Office at the bid opening time and date of2:00 P.M., January 31, 2001. Results of this IFB are as follows: ComSerCo $14,065.85 Palm Desert, CA Comtronix of Hemet $18,629.75 Hemet, CA Replace Fire Department Radios Page 2 Funds for this purpose are available as follows: $8439.50 in Account#001-3520-42490, Fire Department, Non-Capital Equipment Account and $5626.35 in Account#415-6075- 42490, Airport Rescue, Non-Capital Equipment Account. HAROLD E. GOOD BARY A. REET Procurement Manager Fire Chief APPROVED: City Manager Attachment: (1) Minute Order REVIEWED BY DEPT.OF FINANCE ,µ 13420 � r PROOF OF PUBLICATION This is space for County Clerk's Filing Stamp (2015.5.C.C.P) STATE OF CALIFORNIA County of Riverside - I am a citizen of the United States and a resident of Proof of Publication of the County aforesaid; I am over the age of eighteen No 7035 - - years,and not a party to or interested in the NOTICE INVITING BIDS CITY OF PALM SPRINGS, CALIFORNIA above-entitled matter.I am the principal clad:of a IF FOR 11 printer of the,DESERT SUN PUBLISHING I PROVIDING & DELIVERING KENWOOD COMPANY a newspaper Of generalal CIrCuIcirculation, PORTABLE RADIOS &ACCESSORIES TO THE PALM SPRINGS FIRE DEPARTMENT printed and published in the CI of Palm Springs, NOTICE IS HEREBY GIVEN that sealed Bids will 1 P citybe received at the Office of the Procurement County of Riverside,and which newspaper has been Manager, 3200 East Tahquwtz Canyon Wary, Palm Spnngs,CA, until Wednesday,January 3 ,2001, adjudged a newspaper'of general circulation by the 2:00 PP M., local time, at which date and time they will be publicly opened and read in the Pro- Superior Court of the County of Riverside,State of corement Managers Office for providing and de- California under the date of March 24, 1955.Case livering the followin Kenwood Portable Radios &Accessories Number 191236;that the notice,of which the _ for the Palm Springs Fire Department Specifications and Bid documents may be ob- tainedann¢Xed IS a printed copy(set in type not Smaller' from the Procurement Office or by calling (760)323-8239 Requests for specifications to be than non pariel,has been published in each regular - mailed er1t must be addressed to the Procare- ment Manager's Office, P.O Be, 2743, Palm and entire issue of said newspaper and not in any Spnngs, CA 92263-2743 No Bid will be 1111,d- sn lement thereof on the following dates,to wit: eyed unless rt is made on the Mandatory Bid Sub- mittal Forms furnished by the City. The City of Palm Springs reserves the right to re- ject any and all bids and to waive any informality -- -- -- January 14t1r It hethe responsibilitecnical defect in ty ityof the bidder to see that ------„----------------------_-----------„-----------------„---- any bid sent through the mail shall have sufficient time to be received by the Procurement Office Pi for to bid openmg time Late bids will be re- turned to the bidder unopened ------'-----""'---------------------"" ------------ -- The receiving time in the Procurement Office will be the governing time for acceptability of bids Telegraphic and telephone bids will not be ac- All in the year 2001 cepted, Products solicited in this bid are KENWOOD Brand, the Fire Department's standard, and no I certify(or declare) will be accepted ender penalty of perjury that the isi 3r,ce R ✓ohnson foregoing is true and correct. for HAROLD E. GOOD, CPPOProcuremen.Manager 1$th Date: January 12, 2001 PUB' Januar�l4 20_01 _,__ _� Dated at Palm Springs,California this--------------day January of---------------------------------------2001 ��L. �� Signature MINUTE ORDER NO. 6806 AWARDING BID NO. 01-11 FOR THIRTY (30) KENWOOD HANDHELD RADIOS AND ACCESSORIES TO COMSERCO COMMUNICATIONS OF PALM DESERT, CA, IN THE AMOUNT OF $14,065.85 FOR USE IN OPERATIONAL ACTIVITIES BY THE FIRE DEPARTMENT. ------------------ I HEREBY CERTIFY that this Minute Order, awarding Bid No. 01-11 for thirty (30) Kenwood handheld radios and accessories to Comserco Communications of Palm Desert, CA, in the amount of$14,065.85 for use in operational activities by the Fire Department, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 21"day of February, 2001. PATRICIA A. SANDERS City Clerk -r'�