HomeMy WebLinkAbout2/21/2001 - STAFF REPORTS (7) r
DATE: February 21, 2001
TO: City Council
FROM: City Engineer
CITY HALL PARKING LOT SURVEY CONTRACT AMENDMENT
RECOMMENDATION:
That the City Council approve Amendment No. 1 to Contract Services Agreement
No.4333, Sanborn A/E, Inc., in the amount of$3,950.00,fortopographic surveying
services for the Palm Springs City Hall parking lot, City Project No. 00-29.
SUMMARY:
The initial Agreement No. 4333 provided surveying for the Library parking lot. This
amendment adds the south City Hall parking lot to the topographic surveying
services provided by Sanborn A/E, Inc.
BACKGROUND:
The 00/01 Budget includes funds for repairing the Library and south City Hall
parking lots. These repairs will follow the successful completion of improvements
made to the Mizell Senior Center and Pavilion/Leisure Center parking lots using
"whitetopping",or concrete pavement with fiber reinforcement that will dramatically
increase the overall life of these parking lots.
Staff solicited proposals for topographic surveying of the Palm Springs Library
parking lot from three local firms(Magee Surveying; Mainiero, Smith &Associates,
and Sanborn A/E, Inc.)and awarded a contract to Sanborn A/E, Inc., in the amount
of$2,950.00 on January 29, 2001. Sanborn is preparing to schedule the surveying
of the Library parking lot, which staff will use to design the parking lot
improvements that will be constructed this summer.
In order to proceed quickly with both the City Hall and Library parking lots, staff is
proposing to amend the contract with Sanborn to provide topographic surveying of
the south City Hall parking lot, to allow staff the opportunity to complete the design
and specifications forthe parking lot improvements at both facilities for construction
this summer.
Sufficient funds for this amendment are available in account number 261-2493-
51520 (City Hall Parking Lot).
DAVID J. BARAKIAN
City Engineer
APPRUvtD:
City Manager
ATTACHMENTS:
1. Minute Order
2. Amendment No. 1 to Agreement No. 4333 REVIEWED BY DEn OF FINANCE
12,4 ��
FIRST AMENDMENT TO CONTRACT SERVICES AGREEMENT NO. 4333
WITH SANBORN A/E, INC. FOR
PALM SPRINGS LIBRARY PARKING LOT IMPROVEMENTS
CITY PROJECT NO. 00-29
The following articles of Agreement No. 4333 are hereby amended to read as follows:
SECTION 2.1 Maximum contract amount is amended to Six Thousand Nine Hundred
Dollars ($6,900.00).
EXHIBIT A is amended as follows:
Add 'Task 1" to the beginning of the second paragraph.
Add the following paragraph:
Task 2: Provide topographic surveying of the entire Palm Springs City Hall Main
Parking Lot (south lot) to include all above ground features, such as: existing
curb/gutter, mid-point pavement elevations, ramps, landscape islands and cut-
outs, trees and visible utilities. Topographic surveying to be provided to the
City in the form of an Autocad R14 computer drawing file.
EXHIBIT B is amended as follows:
Add "Task 1" before $2,950.00.
Add the following:
Task 2 - $3,950.00
Total - $6,900.00
Except as specifically amended by this Amendment No. 1, all terms and provisions of
Agreement No. 4333 remain in full force and effect.
ATTEST: CITY OF PALM SPRINGS,
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR,
Sanborn A/E, Inc.
(Check one: _Individual_Partnership_Corporation)
By:
Signature(Notarized)
Print Name&Title
By:
Signature(Notarized)
Print Name&Title
Mailing Address:
1227 S. Gene Autry Trail, Suite C
Palm Springs, CA 02264
Corporations require two signatures: One from each of the
Following: A. Chairman of Board. President, any Vice
President: AND B. Secretary, Assistant Secretary,
Treasurer,Assistant Treasurer,or Chief Financial Officer).
�*4
MINUTE ORDER NO, 6808
APPROVING AMENDMENT NO. 1 TO
CONTRACT SERVICES AGREEMENT
NO. 4333, SANBORN A/E, INC., IN THE
AMOUNT OF $3,950, FOR TOPOGRA-
PHIC SURVEYING SERVICES FOR THE
PALM SPRINGS CITY HALL PARKING
LOT, CITY PROJECT NO. 00-29.
------------------
I HEREBY CERTIFY that this Minute Order, approving Amendment No. 1 to
Contract Services Agreement No. 4333, Sanborn A/E, Inc., in the amount of
$3,950, for topographic surveying services for the Palm Springs City Hall parking
lot, City Project No. 00-29, was adopted by the City Council of the City of Palm
Springs, California, in a meeting thereof held on the 215`day of February, 2001.
PATRICIA A. SANDERS
City Clerk