HomeMy WebLinkAbout2/7/2001 - STAFF REPORTS (9) DATE: February 7, 2001
TO: City Council
FROM: Director, Department of Facilities
V2C GROUP SERVICE CONTRACT
RECOMMENDATION:
That City Council approve a Contract Service Agreement with V2C Group for
design and specification preparation services for the installation of new play
structures at Victoria Park and rubbersurfacing at Victoria Park, DeMuth Park, and
Baristo Park, in an amount not to exceed $7,000.
SUMMARY:
At the September 6, 2000 City Council meeting, Council approved the purchase
of play equipment from Miracle Playground Sales for Victoria Park in the amount
of $56,134.98. V2C Group did the design and specification preparation services
for the new play structures installed at Ruth Hardy Park and Sunrise Plaza. Funds
forthis agreement are available in Account Number 261-2494-51 5 1 7,Victoria Park
Play Equipment, Measure "Y" Improvements.
BACKGROUND:
In 1999, V2C Group performed the design and specification preparation services
for the new play structures installed at Ruth Hardy Park and Sunrise Plaza.
This contract will address the renovation of three existing play areas at Victoria
Park, DeMuth Park, and Baristo Park. New play structures and swings will be
provided at Victoria Park. Rubber surfacing will be added to all three playgrounds
while providing access per the Americans with Disabilities Act (ADA). Play area
improvements will also be in compliance with playground safety standards in
compliance with ASTM standards.
The Scope of Services reflects V2C Group representatives' understanding of the
project objectives gained through review of topographic survey plans, discussion
with City staff, and their experience in playground renovation. Preliminary design
will include the initial meeting with City staff to solicit suggestions for refinement of
existing conceptual designs.
It will take four weeks to complete the preliminary design and preparation of
construction documents — one week for preliminary design, which includes
conceptual design and cost projections, and three weeks to complete construction
documents (plans, specifications, estimates).
V2C GROUP SERVICE CONTRACT
DATE: February 7, 2001
PAGE: Two
At the September 6, 2000 City Council meeting, Council approved the purchase
of play equipment from Miracle Playground Sales for Victoria Park in the amount
of$56,134.98.
Funds for this Contract Service Agreement are available in Account Number 261-
2494-51517, Victoria Park Play Equipment, Measure "Y" Improvements.
HAROLD E. GOOD, CPPO SCOTT MIKESELL, Director
Procurement Manager Department of Facilities
APPROVE E -.��
City Manager
ATTACHMENT:
1. Contract Services Agreement REVIEWED BY DEPT. OF FINANCE
2. Minute Order
9�Z
CITY OF PALM SPRINGS
Department of Facilities
CONTRACT SERVICES AGREEMENT FOR
LANDSCAPE ARCHITECTURAL SERVICES FOR DESIGN OF
PARK RENOVATIONS AT VICTORIA PARK,DEMUTH PARK AND BARISTO PARK
THIS CONTRACT SERVICES AGREEMENT (herein "Agreement") is made and entered into this
day of February, 2001, by and between the CITY OF PALM SPRINGS, a municipal corporation, (herein
"City") and V2C GROUP, INC., a California corporation, (herein "Contractor"), (The term "Contractor" includes
professionals performing in a consulting capacity.)
NOW, THEREFORE,the parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all of the terms and conditions of this Agreement,
Contractor shall perform the work or services set forth in the"Scope of Services" attached hereto as Exhibit"A" and
incorporated herein by reference. Contractor warrants that all work and services set forth in the "Scope of Services"
will be performed in a competent, professional and satisfactory manner.
1.2 Compliance with Law. All work and services rendered hereunder shall be provided in
accordance with all ordinances, resolutions, statutes, rules and regulations of City and any federal, state or local
governmental agency of competent jurisdiction.
1.3 Licenses,Permits,Fees and Assessments.Contractor shall obtain at its sole cost and expense
such licenses,permits and approvals as may be required by law for the performance of the services required by this
Agreement.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contractor shall be
compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "B" and incorporated
herein by this reference, but not exceeding the maximum contract amount of Seven Thousand and no/100 Dollars
($7,000.00) (herein "Contract Sum").
2.2 Method of Payment. Provided that Contractor is not in default under the terms of this
Agreement, Contractor shall be paid upon completion.
3.0 COORDINATION OF WORK
3.1 Representative of Contractor: Anthony M. Mendoza is hereby designated as being the
principal and representative of Contractor, authorized to act in its behalf with respect to the work and services
specified herein and make all decisions in connection therewith.
1?1445
EXHIBIT "A"
SCOPE OF SERVICES
The project objective is to renovate three(3)existing play areas at Victoria Park,DeMuth Park and Baristo Park.New
play structures and swings will be provided at Victoria Park. Rubber surfacing will be added to all three playgrounds
while providing access per the Americans with Disabilities Act (ADA). Play area improvements will also be in
compliance with playground safety standards in compliance with ASTM standards.
Victoria Park improvements will include new play equipment and swings, and concrete walks. The largest play
structure will be for the 5 to 12 age group and the second one for a 2 to 5 age group.Rubber surfacing will be installed
to provide access to all structures and swing units.
DeMuth Park and Baristo Park must be evaluated by Miracle Play Equipment Company to determine compliance of
existing equipment with safety standards.
Design of the play structures has been accomplished by the manufacturer's representative and City staff. Small
refinements to assure greater access to one of the structures will be considered during preliminary design. Areas of
rubber surfacing will also be modified to address access needs and budgetary constraints. These issues will be
addressed with City staff and the manufacturer's representative.
TASK A—PRELIMINARY DESIGN
1. ANALYSIS AND SCHEMATIC DESIGN
a. Meet with City staff to review three (3) existing playgrounds and evaluate field conditions
b. Prepare Conceptual Design for park improvements
c. Prepare Preliminary Cost Estimate for site improvements
TASK B —CONSTRUCTION DOCUMENTS
1. PREPARE CONSTRUCTION BID DOCUMENTS
a. Prepare Construction Drawings(10 scale)
• Title Sheet
• Demolition Plan (Victoria Park)
• Grading/Construction Plan (Victoria Park)
• Grading/Construction Plan (DeMuth Park)
• Grading/Construction Plan (Baristo Park)
• Construction Details
b. Prepare "Special Provision" Specifications and Bid Schedule
c. Prepare Estimate of Probable Construction Costs
d. Meet with City staff to review Construction Bid Documents (95% submittal) for approval
e. Coordinate contract documents with City Engineering Division
Plan and Specification submittals: 1. 95% Two (2) sets
2. 100% Originals
3. Bidding Provided by City
Documents provided by City: 1. Site improvement plans
2. "General Provision" Specifications -prepared by City
Performance Schedule: 1. Task A- 100% complete by February 19, 2001
2. Task B - 100% complete by March 12, 2001 94NYEXHIBIT "A"
SCOPE OF SERVICES
Page 1 of I
EXHIBIT "B"
SCHEDULE OF COMPENSATION
Compensation Rate Schedule: $80/hr. - Principal
$70/hr. - Landscape Architect
$60/hr. - Designer/Draftsman
$35/hr. - Clerical
TASK A (as shown on Exhibit "A," Scope of Services)
Item 1.a.: 6 furs. @ $80/hr. Principal $ 480
Item l.b.: 6 firs. @ $60/hr. Designer/Draftsman 360
Item I.e.: 2 hrs. @ $60/hr. Designer/Draftsman 120
Total - Task A: (14 hrs.) (I wk.) $ 960
TASK B (as shown on Exhibit "A," Scope of Services)
Item La.: 8 hrs. @ $80/hr. Principal $ 640
54 hrs. @ $60/hr. Designer/Draftsman 3,240
Item l.b.: 6 hrs. @ $80/hr. Principal 480
4 hrs. @ $35/hr. Clerical 140
Item I.e.: 4 firs. @ $60/hr. Designer/Draftsman 240
Item l.d.: 4 hrs. @ $80/hr. Principal 320
Item I.e.: 4 hrs. @ $80/hr. Principal 320
Total - Task B: (84 firs.) (3 wks.) $5,380
TOTAL- TASK A&TASK B (98 hrs.) (4 wks.) $6,340
PLUS REIMBURSABLE EXPENSES
REIMBURSABLE EXPENSES
Out-of-pocket expenses (plotting, blueprinting, reproduction, and printing)will be invoiced at cost plus 10%.
9Ar
EXHIBIT "B"
SCHEDULE OF COMPENSATION
Page I of 1
MINUTE ORDER NO. 6790
APPROVING CONTRACT SERVICES
AGREEMENT WITH V2C GROUP FOR
DESIGN AND SPECIFICATION PREPA-
RATION SERVICES FOR THE INSTAL-
LATION OF NEW PLAY STRUCTURES AT
VICTORIA PARK, DEMUTH PARK, AND
BARISTO PARK, IN AN AMOUNT NOT
TO EXCEED $7,000.
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I HEREBY CERTIFY that this Minute Order, approving Contract Services Agreement
with V2C Group for design and specification preparation services for the installation of
new play structures at Victoria Park, DeMuth Park, and Baristo Park, in an amount not
to exceed $7,000, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 7th day of February, 2001.
PATRICIA A. SANDERS
City Clerk
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