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Home My WebLink About2/7/2001 - STAFF REPORTS (2) 9 DATE: February 7, 2001 TO: City Council FROM: Assistant Director of Aviation via Acting Director of Aviation AIRPORT ENGINEERING SERVICES CONTRACT SERVICES AGREEMENT NO. 3138 -AMENDMENT NO. 10 RECOMMENDATION: It is recommended that the City Council approve Amendment No. 10 for Airport Engineering Services under Contract Services Agreement No. 3138 with Washington Infrastructure Services, Inc. (formally Raytheon Engineers & Constructors / Isbill Associates, Inc.) for a final contract closeout payment in an amount not-to-exceed $219,810.00. SUMMARY: Amendment No. 10 to Agreement No. 3138 for additional airport engineering services is necessary for the final closeout payment for (3) three FAA Airport Improvement Program (AIP) grant projects, 90% funded by the FAA with 10% Airport match, with Washington Infrastructure Services, Inc. for an amount not to exceed $219,810.00 BACKGROUND: Airport Engineering Services with Washington Infrastructure Services, Inc. (originally Isbill Associates, Inc.) have been provided under agreement No. 3138 as approved by the City Council per Minute Order No. 5065, since September 2, 1992. Several FAAAIP Grant projects have had ongoing engineering services required since their inception. With increased federal requirements related to the Runway Extension and Improved SafetyArea construction, plus other project specific changes, increased engineering costs were incurred during the contract term for three (3) AIP Grant Projects. The regulatory requirements from the FAA, primarily during the main runway extension projects, forced several re-designs of the runway ends. They included additional Porous Friction Coating for 1500' of the north end of the runway and relocation of the displaced threshold on the south end of the runway in order to accommodate a 1000' stopway, which is the overrun area needed for an aircraft when they might need to abort a takeoff. The original estimate related to Amendment No. 10 was for $253,000. Airport staff met with representatives from Washington Infrastructure Services, Inc. on December 18, 2000 to finalize the amounts and verify all federal reports were submitted for each AIP project. Total cost for the additional airport engineering services as shown in Amendment No. 10 for the (3) specific AIP grant projects is in an amount not to exceed $219,810.00. If approved, final change orders reflecting these amounts will be sent to the FAA for reimbursement(90% FAA with 10%matching fund). Funds are available underAirport Federal Grants account nos. 415-6600-56004 Noise Berm, 415-6600-56008 Noise Mitigation & 415-6600-56017 Second Phase Runway Extension. o=?A i Airport Engineering Services Contract Services Agreement a �� Amendment No. 10 February 7, 2001 Page 2 The Airport Commission recommended City Council approD�Ef his item at its January 3, 2001 meeting. APPROVED: R f IFF A F. SMOOT, A.A.E. Assistan`{ Dir for of Aviation Interim Director of Aviation APPROV D �J�b�iti City Manager Attachments: 1. Resolution 2. Amendment No. 10 REVIEWED BY DK DF FINANCE AMENDMENT NO. 10 AGREEMENT NO. 3138, AIRPORT ENGINEERING SERVICES THIS TENTH AMENDMENT to Agreement No. 3138 for Contract Services, (herein "Agreement") made and entered into on this day of 2001, by and between the CITY OF PALM SPRINGS (herein "City') and ISBILL ASSOCIATES, RAYTHEON INFRASTRUCTURE, INC., (herein "Engineer") is hereby effective 2001 as follows: Part II III Design Engineering &Topographic Surveys (All figures are Lump Sums): Project 22C — Design of C.O. #1, #2 & #4ALP Update, Vicinity Map, Pavement Strength & Record Drawings $68,377.00 Original Project: 173,800.00 (Amend #4) Previous Amendments: 5,000.00 (Amend #7) This Amendment: 68,377.00 New Project Total: 247,177.00 Part IV Field Engineering (All figures are Lump Sums): Project 22A— Detention Pond & Noise Wall Grading $ 6,775.00 Original Project: 43,500.00 (Amend #4) Previous Amendments:13,000.00 (Amend #7) This Amendment: 6,775.00 New Project Total: 63,275.00 Project 22B — Delays by Contractor 45 days beyond Contract time— Liquidated Damages $ 10,916.00 Original Project: 31,000.00 (Amend #4) Previous Amendments: 0 This Amendment: 10,916.00 New Project Total: 41,916.00 Project 22C - Increase in contract time of 125 days $126,687.00 Original Project: 282,700.00 (Amend #4) Previous Amendments: 3,500.00 (Amend #7) This Amendment: 126,687.00 New Project Total: 412,887.00 Project 25 - Relocate Farrell Dr. Granite Construction claim, Ken Kinenow testimony $ 7,055.00 Original Project: 265,000.00 (Amend.#6) Previous Amendments: 0 This Amendment: 7,055.00 New Project Total: 272,055.00 A 3 Except as specifically worded herein, all terms and conditions of the Agreement shall remain in full force and effect and performance of services under the Amendment shall be governed by the provisions of the Agreement. IN WITNESS WHEREOF, the parties have executed and entered into this Amendment as of the date stated below: ATTEST: CITY OF PALM SPRINGS, CALIFORNA By: City Clerk City Manager APPROVED AS TO FORM: City Attorney CONTRACTOR: (Check One: individual partnership corporation) (NOTARIZED) By: Signature Print Name and Title (NOTARIZED) By: Signature Print Name and Title Mailing Address: (Corporations require two signatures: one from each of the following: A. Chairman of Board, President, any Vice President; AND B. Secretary, Assistance Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer.) End of Signatures RESOLUTION NO. 19982 OFTHE CITYCOUNCIL OF THE CITYOF PALM SPRINGS, CALIFORNIA, APPROVING AMENDMENT NO. 10 FOR AIRPORT ENGINEERING SERVICES UNDER CONTRACT SERVICES AGREEMENT NO. 3138 WITH WASHINGTON INFRASTRUCTURE SERVICES, INC. (FORMALLY RAYTHEON ENGINEERS & CONSTRUCTORS/ISBILL ASSOCIATES, INC.) FOR A FINAL CONTRACT CLOSEOUT PAYMENT IN AN AMOUNT NOT-TO-EXCEED $219,810.00. WHEREAS, Amendment No. 10 to Agreement No. 3138 for additional airport engineering services is necessary for the final closeout payment for(3)three FAA Airport Improvement Program (AIP) grant projects, 90% funded by the FAA with 10% Airport match; and NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, that this tenth amendment for Airport Engineering Services under Contract Services Agreement No. 3138 with Washington Infrastructure Services, Inc. (formally Raytheon Engineers&Constructors/Isbill Associates, Inc.)forfour(4)Construction Change Orders is hereby approved as follows: Section 1. For airport engineering services in connection with AIP-22, Farrell Drive Change Order No. 1 in an amount not-to-exceed $7,055.00. Section 2. For airport engineering services in connection with AIP-22, Runway 13R/31 L Change Order No. 3 in an amount not-to-exceed $195,064.00. Section 3. For airport engineering services in connection with AIP-21 Noise Wall Change Order No. 2 in an amount not-to-exceed $6,775.00. Section 4. For airport engineering services in connection with AIP-20 Noise Berm Change Order No. 2 in an amount not-to-exceed $10,916.00. ADOPTED this 7" day of February, 2001. AYES: Members Jones, Oden, Reller—Spurgin and Mayor Kleindienst NOES: None ABSENT: Member Hodges ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED &APPROVED AS TO FORM