HomeMy WebLinkAbout1/17/2001 - STAFF REPORTS (8) T
DATE: January 17, 2001
TO: City Council
FROM: Director of Planning & Building
RALPH'S SHOPPING CENTER—CONTRACT SERVICES AGREEMENT FOR
PROFESSIONAL PLANNING SERVICES/ENVIRONMENTAL IMPACT REPORT.
RECOMMENDATION:
That the City Council approve the attached Minute Order approving the Contract
Services Agreement with Tom Dodson and Associates (TDA) to prepare an
Environmental Impact Report (EIR). Lundin Development Company is proposing to
develop a shopping center at the northwest corner of Ramon Road and Sunrise Way,
Zone C-1, Section 14.
SUMMARY:
If approved, TDA will prepare an EIR and provide support planning services for a
proposed shopping center located at Ramon Road and Sunrise Way. The project
proponent, Lundin Development Company, will deposit all funds plus pay the City's
administrative fees to cover the cost of preparation of documents. The proposed project
description is a 9.9 acre shopping center, the demolition of the existing shopping center,
Redevelopment Agency assistance (if necessary), and all necessary permits.
Special studies included in the scope of work are historic resources by Hartig and
Associates and noise by Brown Buntin Associates. All other technical information
regarding the project will be provided by the project applicant.
Planning staff recommends using TDA because this firm has experience preparing
environmental documents for shopping centers and is currently under contract with the
City to prepare environmental documents for the Palm Hills Specific Plan.
As noted above, all costs will be paid by Lundin Development Company. The contract
amount is $59,000 and the City administrative fee is $7,205.
�
Director of RIz nning and Building
City Manager -
ATTACHMENTS:
REVIEWED BY DEPT.OF FINANCE
1. Scope of Work
2. Minute Order
CONTRACT SERVICES AGREEMENT FOR
PROFESSIONAL PLANNING SERVICES
ENVIRONMENTAL IMPACT REPORT
THIS CONTRACT SERVICES AGREEMENT (herein "Agreement"), is made and
entered into this day of , 2001 by and between the CITY OF PALM
SPRINGS, a municipal corporation, (herein "City") and TOM DODSON & ASSOCIATES
(herein "Contractor"). The parties hereto agree as follows:
1 .0 SERVICES OF CONTRACTOR
1 .1 Scope of Services. In compliance with all terms and conditions of
this Agreement, the Contractor shall provide those services specified in the "Scope of
Services" attached hereto as Exhibit "A" and incorporated herein by this reference,
which services may be referred to herein as the "services" or "work" hereunder. As
a material inducement to the City entering into this Agreement, Contractor represents
and warrants that Contractor is a provider of first class work and services and
Contractor is experienced in performing the work and services contemplated herein,
and in light of such status and experience, Contractor covenants that is shall follow
the highest professional standards in performing the work and services required
hereunder and that all materials will be of good quality, fit for the purpose intended.
1 .2 Contractor's Proposal. The Scope of Services shall include the
Contractor's proposal or bid which shall be incorporated herein by this reference as
though fully set forth herein. In the event of any inconsistency between the terms of
such proposal and this Agreement, the terms of this Agreement shall govern.
1 .3 Compliance with Law. All services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules, and regulations
of the City and any Federal, State or local governmental agency having jurisdiction in
effect at the time service is rendered.
1 .4 Licenses, Permits, Fees and Assessments. Contractor shall obtain
at its sole cost and expense such licenses, permits, and approvals as may be required
by law for the performance of the services required by this Agreement. Contractor
shall have the sole obligation to pay for any fees, assessments, and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are
necessary by this Agreement, and shall indemnify, defend, and hold harmless City
against any such fees, assessments, taxes penalties or interest levied, assessed or
imposed against City hereunder.
-1-
IN VVIl[[UESS VVHERE[)F, the parties havp nxoouIod uo6 en(p,ed in|D |hi8
A0reernentas of the date 8ru1mvitfon above,
ATTEST: CITY OFPALM SPRINGS
u municipal corporation
By: 8y:__-_--^,
City Clerk City Manager
APPROVED ASTOFORM;
RUTAN & TUCKER
'---
David J. A|oskiro
City Attorney
Dnvq|nsR. Evans
D|/octnro[ P|axoioQ and Bui|dinq
CONTRACTOR- TOM Dodson Associates
By: '
N8nAe/Tide�' idnn, ___
Address:
�
92405
T8[ 882..3612
^|4^ ?A5
<= 91,0lU89606 � Q ! '0088V I NVVOVO HVl :68 lN38
EXHIBIT "A"
SCOPE OF WORK
TOM DODSON & ASSOCIATES
2150 N. ARROWHEAD AVENUE ,
SAN BERNARDINO, CA 92405 W�
TEL (909) 882-3612 • FAX (909) 882-7015
E-MAIL tda@tstonramp.com
November 13, 2000
Mr. Douglas R. Evans, City of Palm Springs
Planning and Building Department
3200 East Tahquitz Canyon Way
P. 0, Box 2743
Palm Springs, CA 92263-2743
Dear Doug:
I deeply appreciate the opportunity that the City of Palm Springs has afforded Tom Dodson &
Associates (TDA) to provide assistance in preparing an Environmental Impact Report (EIR) for
the Tentative Parcel Map 29638 and Case No. 6.0827 (Preliminary Planned Development No.
259), the shopping center redevelopment project by Lundin Development Company. Based
on our previous discussions, the City has concluded that an EIR needs to be prepared in order
to comply with the California Environmental Quality Act (CEQA) for the proposed project. To
complete this goal in a timely manner, TDA proposes to implement the following scope of
work.
I. SCOPE OF WORK
Task 1 : Compile the Initial Study and Distribute the Notice of Preparation
Working with the City, TDA will finalize the Initial Study recently compiled by the City of Palm
Springs. Based on discussions with the Planning Staff and my review of the Initial Study, I
concur with the conclusion that the EIR should be focused on two topics: cultural resources
and noise. However, in order to complete the Initial Study, I believe that it will be necessary
to provide some more substantiation for some of the issues, particularly air quality. Assuming
that none of the remaining issues reach a level of significance based on the additional data,
I will finalize the Initial Study and submit it for review by the City.
Following final approval of the Initial Study, TDA will prepare a Notice of Preparation (NOP)
for distribution to pertinent agencies and interested parties. This will include meeting with City
Staff to identify the major environmental issues of concern and to compile a distribution list
of those persons, parties and agencies. I anticipate a small mailing list based on the limited
_15_ � � y
scope of this project. TDA assumes that the City will be responsible for mailing the NOR
TDA will also file the NOP and a Notice of Completion with the County Clerk and with the
State Clearinghouse as appropriate. I anticipate a total of 24 hours effort to complete this task
for a fee of $2,800.
Task 2: Prepare the Proiect Description
Immediately upon authorization to proceed, TDA will review all of the information developed
to date, focusing on the two applications, and prepare a project description with sufficient
detail that it can be used to identify all physical changes to the environment that can result
from implementing the proposed project. This is a critical step in the process of preparing an
EIR because it establishes the framework for forecasting the potential adverse environmental
impacts that can result from implementing the project The project description will identify all
proposed facilities and activities. A draft of the project description will be provided to the City
for review and comment and it will then be finalized by TDA.
I anticipate that a total of 20 hours will be required to complete the project description. The
fee for this effort is $2,500. The deliverable product from this task will be a completed project
description which will be used to prepare Chapters 2 and 3 in the draft EIR.
Task 3: Compile the Comments Received on the Notice of Preparation
At the end of the 30-day NOP mandatory review period, TDA will review all comments
submitted (including those provided during scoping meetings) and provide a summary of the
issues that the comments request be the subject of focus in the EIR. After conferring with the
City Staff, a final scope will be agreed upon and incorporated into the EIR. I anticipate a total
of 12 hours for this task and estimate a fee of $1,200. The deliverable product from this task
will be a short report containing all of the comment letters and a summary of the issues. This
document will be incorporated as the first appendix to the draft EIR.
Task 4: Prepare the Screencheck Draft EIR
During the 30-day NOP period TDA will initiate preparation of the actual Draft EIR for the
proposed project. TDA expects to prepare technical studies for two environmental issues,
cultural (historical) resources and noise. The applicant is preparing a historical resources
evaluation. TDA has arranged to utilize Ms. Anthea M. Hartig of Hartig &Associates to review
the historical resources evaluation, provide comments and utilize this report, plus her own
evaluations to provide assistance in editing the cultural resources section for the Draft EIR.
A copy of Ms. Hartig's proposal is attached for the City's information. To address noise issues
TDA will use the firm of Brown Buntin Associates (BBA) to prepare a noise evaluation of onsite
commercial operations and the potential effect on adjacent apartment units. BBA conducted
a similar evaluation for a Walmart on the edge of a residential area in El Monte and has the
ability to properly characterize complex noise issues. A copy of BBA's proposal is attached
for information.
TDA will utilize the data from the project description and the technical studies to forecast
potential environmental impacts from implementing the proposed project. The impact forecast
will highly specific and mitigation measures will be identified, as appropriate, for the two
-16- Por
environmental issues anticipated to be evaluated in the EIR. The CEQA mandated sections
(Alternatives, Growth Inducement, and a Summary of Irreversible Environmental Impacts) will
be provided under this task. The alternatives that will be evaluated in this document will be
defined as part of Task 2 and incorporated into the project description. At a minimum I
anticipate evaluating the no project alternative and an alternative that could retain some of the
structures of concern to the Palm Springs community. This alternative plan will be carefully
coordinated with the City and applicant before it is finalized for incorporation into the EIR. It
is TDA's intent to prepare a comparative alternative evaluation as outlined in the State CEQA
Guidelines, Section 15126 (d). A mitigation monitoring plan will be developed under this task
and it can be included in the Draft EIR if the City wants it included. The fees for this task
include: $6,500 for the cultural resources support by Hartig & Associates; $7,500 for the
noise evaluation support by BBA; and $16,500 for completing the screencheck Draft EIR,
which is the deliverable for this project. The City will be requested to provide review and
comments as part of this task.
Task 5: Print and Distribute the Draft EIR
TDA will meet with the City to collect all comments on the Screencheck Draft EIR (DEIR).
These comments will be responded to and a DEIR for public distribution will be compiled and
printed for distribution. TDA will supply the City with 50 bound copies of the DEIR for
distribution and will arrange to have the requisite 15 copies delivered to the State
Clearinghouse and all parties on distribution. If more copies are required, they will be printed
and delivered to the City based on actual printing costs. I anticipate incorporating the
technical studies in the Draft EIR that will be distributed. TDA has allocated 40 hours to this
task, including clerical staff support. At the end of this task, the DEIR will be distributed for
the 45-day public review and comment period. The fee for this task will be $4,500, including
estimated printing and mailing costs. Printing and mailing costs are estimated to be $3,000.
Task 6: Prepare Responses to Comments and the Final EIR
Following completion of the 45-day review period (note that TDA will meet with the City upon
request to discuss any comment letter that arrives before the end of the review period), TDA
will meet with the City to review proposed responses to all comments received on the DEIR.
Once general agreement on the content of responses is obtained, they will be prepared and
a draft responses to comments document will be delivered to the City for final review and
comment. We anticipate allocating 60 hours of effort to this task, including several meetings
with the City. The responses to comments will be completed within two weeks of the close
of the public comment period, barring the need to develop original data. If major new issues
are raised that were previously not addressed in the DEIR and that the City concludes must
be addressed in the Final EIR, TDA will perform additional analyses based on mutual agreement
on the scope of work and a modified fee.
The end product of this effort will be a Final EIR available for certification. Fifty copies of the
Final EIR will be provided to the City. TDA will assist with the distribution of these
documents. These responses to comments will be prepared in a separate volume, unless the
City requests that a combined Final EIR document be prepared for distribution. The fee for this
task will be $9,000, including printing and mailing costs. These latter expenses will be
invoiced at actual cost to the City and the estimate is $2,000.
17 V �
Task 7: Prepare Notice of Determination
Following the hearing where the project is considered for approval, TDA will provide and file
a Notice of Determination (NOD) for the City, if the project is approved. NODS will be filed
with the Riverside County Clerk. The fee for this task is $500, and TDA recommends that the
City include a de minimis finding with the decision on the project, assuming that it is approved.
The fee includes the NOD filing fee with the County.
Task 8: Public Meetings/Hearings and Participation
TDA will attend up to four public meetings/hearings (32 hours) for a fee not to exceed $3,500.
Additional meetings/hearings can be negotiated with an hourly billing rate of $110 per hour.
All meetings with Staff and applicant are included in the previous task cost estimates.
Task 9: Prepare Findings of Fact and Statement of Overriding Consideration
This is an optional task that will be performed if there are significant unavoidable impacts
identified in the FEIR from implementing the proposed project that cannot be mitigated. TDA
believes that there may be significant unavoidable impacts based on our past experience with
projects of this type. TDA has prepared numerous findings and statements documents which
we believe are effective in allowing the local jurisdictions to approve projects with significant
impact. This document would be prepared by Tom Dodson and requires approximately 40
hours of effort for a fee of $4,500, We will work with the City and applicant to define the
substantiating project benefits for inclusion in the balancing test as required by the CEQA
under this alternative.
� A7
-18-
EXHIBIT "B"
SCHEDULE OF COMPENSATION
II. COST PROPOSAL
A Fee Schedule for TDA is attached to this package. As outlined above, the fee proposal for
this phase of the project can be summarized as follows:
Task'Description Cost
Task 1 : Compile the Initial Study and Distribute the Notice of $2,800
Preparation
Task 2: Prepare the Project Description $2,500
Task 3: Compile the Comments Received on the Notice of $1,200
Preparation
Task 4: Prepare the Screencheck Draft EIR $30,500
Task 5: Print and Distribute the Draft EIR $4,500, includes
$3,000 print est.
Task 6: Prepare Responses to Comments and the Final EIR $9,000, includes
$2,000 print est.
Task 7: Prepare Notice of Determination (includes filing fee) $500
Task 8: Public Meetings/Hearings and Participation $3,500
Task 9: Prepare Findings of Fact and Statement of Overriding $4,500
Considerations (Optional)
TOTAL Proposed Cost (including print estimate and optional cost) $59.000
Contractor shall be paid in the amount based upon the percentage completion of each task as
verified and approved by the Contract Officer. The budgeted funds, as noted in Exhibit B, may
be shifted from one task to another, provided that the total payments shall not exceed the
contract sum and with approval of the Contract Officer.
TA8
-19-
TOM DODSON & ASSOCIATES
2150 N. ARROWHEAD AVENUE � �s
SAN BERNARDINO, CA 92405
TEL (909) 882-3612 • FAX (909) 882-7015
E-MAIL tda@tstonramp.com t, .
FEE SCHEDULE
Labor: Time spent on behalf of a client will be charged as follows:
Environmental Specialist 1 $110.00 / hour
Legal Expert Witness $150.00 / hour
Regulatory Specialist $90.00 / hour
Environmental Specialist II $75.00 / hour
Ecologist / Biologist 1 $68.50 / hour
Biologist II $45.00 / hour
Biologist 111 $35.00 / hour
Admin / WP / Graphics $40.00 / hour
Clerk $25.00 / hour
Other Direct Costs: All other direct costs (travel, supplies, printing, subcontracts, etc.) are
charged at actual cost plus a 10 percent management/handling charge. Mileage will be billed
at $0.35 per mile.
(Effective August 1997)
(Revised June 1999)
?47
-20-
EXHIBIT "C"
SCHEDULE OF PERFORMANCE
III. SCHEDULE
TDA proposes the following schedule:
1 . Day 15 following authorization TDA will complete a draft of a revised Initial Study for
review by the City.
2. Assuming that the City completes its review within seven days, the NOP will be
distributed by day 30.
3. Immediately upon authorization, the noise study will be initiated and the review of the
historical survey will begin. By day 60, TDA proposes to have the Screencheck Draft
EIR completed for City review.
4. Assuming that the City completes review of the screencheck DEIR in two weeks, TDA
will complete and print the Draft EIR by day 75.
5. Following the mandatory 45-day public review period (about day 120), TDA anticipates
completing the Final EIR (screencheck) within 15 days. This document will be
submitted to the City for review.
6. Assuming that the City completes review of the screencheck Final EIR in one week, the
final EIR can be distributed by day 150. The public hearing can be completed anytime
following the 10-day EIR distribution period, or about day 160 into the CEQA process.
As a cautionary note, if other factors beyond TDA's control dictate delays in the schedule
outlined above, TDA will make adjustments in accordance with directions from the City.
I have arranged for adequate TDA resources to be committed over the next five-six months
to meet the schedule.
91410
-21-
EXHIBIT "D"
SPECIAL REQUIREMENTS
1 . The Contract Officer agrees to waive the performance bond as per Section 5.3,
Performance Bond.
2. A policy of professional liability insurance in an amount of $1 ,000,000.00 shall be
provided.
02411
-22-
Proposal for Professional Consulting Services
Cultural Resources Element of Focused DEIR
For
r_Undin Shopping ie jter
City of Palm,Springs
Submitted to:
Tom Dodson
Tom Dodson & Associates
2150 N. Arrowhead Avenue
San Bernardino, CA 92405
9V9.882.361G _
Submitted by.•
Anthea M. Hartig, M.A.
Hartig & Associates
4321 Glenwood Drive
Riverside, CA 92501
909.683.1573
28 October 2000 '
Proposal" for Professional Consulting Services
Focused DEIR for Lundin Shopping Center, City of Palm Springs
I. Understanding of the Project
Lundin Development Company proposes the construction of a new shopping
center on the northwest corner of Ramon Road and Sunrise Way, in the City of
Palm Springs. On a portion of this almost ten-acre (gross) site stands an existing
shopping center,designed by the,most famous modernist architect of the desert,
Albert Frey. As part of the Initial Study process,,the City of Palm Springs
identified,the potential adverse impact the new construction would cause to the
Frey center, along with potential noise impacts to surrounding multi-family
residential neighborhoods, and thus required the preparation,of a fOCU—Sed..
Environmental Impact Report (EIR). The City has in turn requested of Tom
Dodson;&Associates a proposal to prepare this EIR and Tom Dodson has
subsequently requested this proposal from Hartig &Associates for assistance in
the preparation of the cultural resources section of the document..
This proposal, responding to Mr. Dodson's memo of 23 October 2000, covers the `
six specific needs.outlined in that memo. These needs and related actions Hartig
& Associates would take are detailed here:,
1. An initial site visit to and independent research of the Frey center;
2. Written and verbal communication with Mr. Roger Hatheway,
applicant's historical consultant, to clarify the contents of the
Cultural Resources Survey and Report he will be preparing;
3. Attendance at up to seven meetings at the City of Palm Springs
4. Review.of three (3) drafts of Hatheway's Cultural Resources
'Survey and Report, providing with detailed comments on each;
5. Collaboratively writing the cultural resources section of the DEIR
with Tom Dodson,and ensuring that all appropriate coordination
with responsible agencies; and
6. Assisting Tom Dodson in the crafting of responses to public "
comments to the DEIR.
IL Project Team'
The project team to conduct the work consists primarily of Anthea M. Hartig and
Robert R. McCoy of Hartig & Associates. The team has extensive experience in all
facets of historic preservation including the,evaluation of historic resources in
accordance with the Section 106 and CEQA review processes,`and the historic
resources survey process. Hartig &Associates currently works with numerous
private clients and is under contract to the Riverside County Regional,Park and
Open-Space District to provide historic resources consulting services as required.
VA 1 -13
Hartig &Associates Proposal Page 2 of 5
The project team will work under the direction of Tom Dodson of Tom Dodson
and Associates. Anthea Hartig will act as the project lead and contact with Mr.'
Dodson. The project team is available to begin the survey upon acceptance of
this proposal. The project will be completed in a timely and responsive manner,
and will commence upon written or fax acceptance of this proposal by Tom
Dodson.
Ill. -Statement ofQuallfications
Anthea M, Hartig, M.A., President, Hartig & Associates
Anthea M. Hartig meets and exceeds the Secretary of the Interior's Standards as
an architectural historian and historian, based on her forthcoming doctorate in
history from the Universiti,of California, Riverside; her master's degree in historic
preservation, and her experience of ten years in the allied professions of historic
preservation and urban planning. From 1990 to 1998, Anthea served as the
historic preservation planner for the cities of Rancho"Cucamonga and Riverside
and since 1998 has worked as a consultant in architectural history and historic
preservation. In that capacity, she has been engaged by private individuals,
firms, non-profit organizations, and municipalities located throughout California.
Robert R. McCoy, M.A., Senior Associate, Hartig & Associates
'Robert R. McCoy, M.A. meets the Secretary of the Interior's Standards as an
architectural historian and historian based on his,master's degree in historic
preservation and three years experience as an independent consultant. He has a
solid reputation for his thorough and accurate research of historic properties, and
timely response to project deadlines.
[Note: Hartig &Associates carries full commercial general liability insurance (liability limit of
$1,000,000 and general aggregate of$2,000,000)].
IV Approach to the Project/Methodology
Pieet VJitii project CJfitdUkb-).' ''
2. Gather and review existing materials"on the history of the subject property.,
3. Conduct a field survey of the property.
4. Conduct additional research for primary and secondary sources relating to the
history,of the properties and Albert Frey in particular.-Sources will include, but
not be limited to: monographs, newspaper and journal articles, historic maps and
photographs, private collections, oral histories, and City and County records.
5. Evaluate significance of potential historic resources according to the National
Register of Historic Places Criteria and state and local criteria for the evaluation
of historic resources. #8A f /J
Hartig &Associates Proposal Page 3 of 5
i
6. Review Cultural Resources Survey and Report prepared by Roger Hatheway.
7. Write the cultural resources section of the DEIR with Tom Dodson, and
ensure that all appropriate coordination with responsible agencies occurs.
8. Assist Tom Dodson in the crafting of responses to public comments to the
DEIP..
9. Attend public meetings as necessary.
Hartig &Associates Proposal Page 4 of 5
VL References
Dr. Knox Mellon
Mellon and Associates
4631 Ladera Lane
Riverside, CA 92501
909.781.7339
James C. Wilson, Principal
Thirtieth Street Architects
2821 Newport Blvd. Newport Beach, CA
92663 949.673.2643
Janet Tearnan, Cultural Resources Specialist
City of Riverside, Planning Department
3900 Main Street
Riverside, CA 92522
909.826.5463
Kim Jarrell Johnson and/or Marc Brewer
Riverside County Park and Open-Space District
4600 Crestmore Raod
Riverside, CA 92509
909.055.4316
Hartig &Associates Proposal Page 5 of 5
B-BAB
BROWN • BUNTIN
ASSOCIATES, INC
October 24, 2000
Mr. Tom Dodson
TOM DODSON & ASSOCIATES
2150 N. Arrowhead Avenue
San Bernardino, California 92405
RE: EIR FOR REDEVELOPMENT OF SHOPPING CENTER IN PALM SPRINGS
Dear Tom:
Based upon our discussions and the information you have provided,Brown-Buntin Associates,Inc.
(BBA)is pleased to submit the following proposal to prepare an environmental noise assessment for
the proposed project. Following is a description of our proposed scope of services,fee and schedule
for completion. The proposed work scope is intended to provide an in-depth analysis of noise
impacts from the project.
Scope of Services
I. Determine existing noise enviromnent near the project site by conducting long-term (24
hours)noise level measurements. Two to three measurement sites at nearby noise-sensitive
receivers are proposed.
2. Determine noise impacts at nearby noise-sensitive locations from shopping center
mechanical equipment (trash compactor, HVAC equipment, etc.), loading dock activities,
and truck movements. Noise impacts will be analyzed using the Environmental Noise
Model (ENM). The ENM is capable of analyzing complex situations by accounting for
multiple noise sources,shielding caused by buildings&topography,air&ground absorption
of noise, and atmospheric considerations.
3. Determine noise impacts from traffic generated by the project.
� f
2463
319WSahool Ave. • Vlsalia,CA93291 • (559)627.4923 (559)627-6284Fax
7996 Colifomio Ave.,Suite A • Fair Oaks,CA 95628 • (916)961-5822 • (916(961.6418F=
Mr. Tom Dodson
TOM DODSON & ASSOCIATES
October 24, 2000
Page 2
4. If significant noise impacts are identified, analyze mitigation measures needed to reduce
noise impacts to less than significant levels. Mitigation measures could include site layout
and/or soundwalls. The City of Palm Springs noise standards and other appropriate criteria
will be used to assess noise impacts.
5. Prepare a technical report describing the methods, data, findings and recommendations of
the study.
6. Respond to comments on the DEIR and revise the noise study as required.
7. (Optional) Attend meetings/hearings related to the project, and answer questions related to
noise impacts.
Information Requests:
To perform a high-quality noise assessment of a shopping center it is necessary to receive detailed
information about the project. The following data/plans are requested.
1. Truck delivery data, including daily schedules and mmiber of trucks by type (e.g.,
refrigerated, tractor-trailer, vans, etc.).
2. The on-site truck access location and routes.
3. Loading dock locations, specifications and hours of operation.
4. Plans & profiles of stores, including roof-top plans showing air conditioner locations.
5. Schedule of air conditioner equipment proposed,including make,model,capacity and sound
power data.
6. Locations, descriptions and sound power data for trash compactors and emergency
generators.
2463 0,91e
Mr. Tom Dodson
TOM DODSON & ASSOCIATES
October 24, 2000
Page 3
7. Traffic report that describes existing (with & without project) and future (with & without
project)traffic volumes (ADT& Pk. Hr.) on nearby streets. The traffic information should
also include truck percentages(with&without project). speeds and an hourly breakdown of
traffic volumes through a 24-hour period.
If the requested data is not available, it must be assumed by the noise consultant which will tend to
compromise the accuracy of noise forecasts.
Mr. Tom Dodson
TOM DODSON &ASSOCIATES
October 24, 2000
Page 4
Schedule For Completion:
Work will be scheduled for completion in approximately four weeks after receiving authorization
and all maps, plans, traffic report, etc.
We are looking forward to working with you on this project. Please do not hesitate to call me in
Visalia at(559) 627-4923 if you have any questions or would like additional information.
Sincerely,
BROWN-BUNTIN ASSOCIATES, INC.
Bill C. Thiessen
Senior Consultant
BCT:dm
Enclosure: Fee Schedule
2463
MINUTE ORDER NO.
APPROVING CONTRACT SERVICES AGREEMENT WITH
TOM DODSON AND ASSOCIATES TO PREPARE
ENVIRONMENTAL IMPACT REPORT FOR SHOPPING
CENTER LOCATED AT SUNRISE WAY AND RAMON
ROAD.
I HEREBY CERTIFY that this Minute Order, approving the Contract Services Agreement
with Tom Dodson and Associates to prepare an Environmental Impact Report for Ralph's
Shopping Center was adopted by the City Council of the City of Palm Springs, California,
in a meeting thereof held on the 17" day of January 2001.
PATRICIA A. SANDERS
City Clerk
245