HomeMy WebLinkAbout1/17/2001 - STAFF REPORTS (4) DATE: January 17, 2001
TO: City Council
FROM: Director, Department of Facilities
PARKS LANDSCAPE MAINTENANCE CONTRACT
RECOMMENDATION:
That the City Council amend the Parks Landscape Maintenance Contract with
TruGreen Landscape to include the cost of steam cleaning public sidewalks
along Palm Canyon Drive between Alejo Road and Baristo Road and that
portion of Tahquitz Canyon Way between Indian Canyon Drive and Belardo
Road.
SUMMARY:
Periodically, the need arises to amend service contracts to incorporate
services/tasks not addressed in the original contract service agreement as work
demands change.At the January 3 City Council meeting, City Council approved
a mid-year budget adjustment that allocated funds for improved maintenance,
including enhanced steam cleaning of public sidewalks in the downtown area.
The TruGreen Landscape Contract Service Agreement will be amended to
include the additional work at a monthly cost increase of $3,400, for a total
annual increase of$40,800.
BACKGROUND:
On May 17, 2000, City Council approved Minute Order 6620, awarding Bid 00-
06 for City parks landscape maintenance to TruGreen Landscape of Anaheim
at unit prices, on file in the Office of the City Clerk, for a total sum of all unit
prices at an annual amount of $480,165.64. At the time of award, steam
cleaning duties were not included as part of the base contract.
At the request of staff, TruGreen Landscape later submitted a proposal to
perform monthly steam cleaning duties in the Central Business District from
Alejo Road to Baristo Road on Palm Canyon Drive and a portion of Tahquitz
Canyon Way, Indian Avenue, and Belardo Road. This proposal addressed the
City's need to improve sidewalk cleanliness in the downtown area due, in part,
to a higher level of pedestrian traffic and public participation at the weekly
VillageFest event.
Staff solicited quotes for this service from several firms earlier in the year.
TruGreen Landscape quoted the most competitive rate forthese services atthat
time primarily because TruGreen routinely provides this service for other
jurisdictions, has the necessary manpower and equipment to perform the work,
and has an existing agreement with the City; therefore, certain economies of
scale are realized with TruGreen through this amendment.
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PARKS LANDSCAPE MAINTENANCE CONTRACT
DATE: January 17, 2001
PAGE: Two
At the current time, City forces are performing the work on a quarterly basis with
manpower from the Streets Division. To expand the duties of the current crews
to include a monthly steam cleaning of sidewalks in the downtown area would
not be cost effective and would significantly impact their normal and routine
duties in the City's Streets Division.
By including the steam cleaning service as an amendment to TruGreen
Landscape's existing agreement, administration of the service requirements and
monitoring of the contractor will be more efficient than establishing yet another
contract with another service provider.
Therefore, staff believes the amendment with TruGreen Landscape is the most
cost effective solution for improved cleanliness of walkways in the downtown
area.
/9COTT MIKESELL, Director
Department of Facilities
APPROVE
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City Manager
ATTACHMENTS:
1. Amendment No. 1 to Contract Services Agreement
2. Minute Order
REVIEWED BY DEPT.OF FINANCE
V.
AMENDMENT NO. 1 TO AGREEMENT NO. 4225
FOR PARKS MAINTENANCE SERVICES
THIS FIRST AMENDMENT TO THE CONTRACT SERVICES AGREEMENT (herein "First
Amendment"), made and entered into on the day of January, 2001, by the City of Palm
Springs (herein "City"), a municipal corporation, and TruGreen Landscape, a California General
Partnership, Anaheim, CA 92807(herein "Contractor"), amends that certain Contract Services
Agreement dated July 24, 2000 (herein "Agreement") by and between the same parties.
1. Section 2.1, Contract Sum. The Contract Sum is increased from $480,165.64 per year to
$520,965 64 per year through July 23, 2001.
2 Exhibit A, "Scope of Services," shall be amended in Section 2.01, "Parks," to add:
K. Palm Canyon Drive between Alejo Road and Baristo Road and that portion of Tahquitz
Canyon Way between Indian Canyon Drive and Belardo Road."
3. Section 44, "Specialty Tasks,"shall be amended to add:
"Section 44.02. Contractor shall provide labor, equipment,tools and materials to remove gum
and grime from the public sidewalks on the east and west sides of Palm Canyon Drive
between Alejo Road and Baristo Road, including sidewalks in the area of the historical
buildings, the stamped-brick meridian between buildings off of Palm Canyon Drive, and the
sidewalk on Indian Canyon Drive between Andreas and Arenas streets.
All work shall be scheduled before or after normal business hours in order to minimize the
inconvenience to the store proprietors.
Cleaning shall be accomplished by use of a pressure washer operating at 2800 to 3000 psi at
a temperature between 195 to 200 degrees Fahrenheit A mild biodegradable detergent shall
be applied through the pressure nozzle while cleaning and manually sprayed on heavily soiled
areas as needed An MSD sheet shall be provided upon request.
Care shall be taken to prevent soiling of store windows immediately adjacent to the sidewalk
being cleaned. Windows soiled in the process of cleaning shall be wiped and reasonably
cleaned. Contractor shall maintain and provide public liability/property damage insurance
pertaining to and protecting against liability arising from the contracted activities."
IN WITNESS WHEREOF,the parties have executed and entered into this FirstAmendment as of the
date stated above
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
City Clerk City Manager
APPROVED AS TO FORM: CONTRACTOR
By:
City Attorney TruGreen Landscape
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MINUTE ORDER NO.
APPROVING AMENDMENT NO. 1 TO AGREEMENT NO. 4225 FOR
PARKS LANDSCAPE MAINTENANCE SERVICES WITH TRUGREEN
LANDSCAPE, WHICH WILL AMEND THE CONTRACT TO INCLUDE
THE COST OF STEAM CLEANING PUBLIC SIDEWALKS ON A
MONTHLY BASIS ON PALM CANYON DRIVE BETWEEN ALEJO ROAD
AND BARISTO ROAD AND THAT PORTION OF TAHQUITZ CANYON
WAY BETWEEN INDIAN CANYON DRIVE AND BELARDO ROAD FOR
A TOTAL ANNUAL INCREASE OF $40,800.
a
I HEREBY CERTIFY that this Minute Order, approving Amendment No. 1 to Agreement No.
4225 for parks landscape maintenance services with TruGreen Landscape, which will
amend the contract to include the cost of steam cleaning public sidewalks on a monthly
basis on Palm Canyon Drive between Alejo Road and Baristo Road and that portion of
Tahquitz Canyon Way between Indian Canyon Drive and Belardo Road for a total annual
increase of$40,800,was adopted by the City Council of the City of Palm Springs, California,
in a meeting thereof held on the 1711 day of January, 2001.
BY: PATRICIA A. SANDERS
City Clerk
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