HomeMy WebLinkAbout1/17/2001 - STAFF REPORTS (3) DATE: January 17, 2001
TO: City Council
FROM: Director, Department of Facilities
PARKS RESTROOM MAINTENANCE CONTRACT
RECOMMENDATION:
That the City Council approve Amendment No. 1 to Agreement No. 4226 for
Parks Restroom Maintenance Services with Desert Janitor Company,which will
amend the contract to include the annual cost of afternoon trash removal in the
downtown area on Fridays, Saturdays, and Sundays.
SUMMARY:
Periodically, the need arises to amend service contracts to incorporate
services/tasks not addressed in the original contract service agreement as work
demands change.At the January 3 City Council meeting, City Council approved
a mid-year budget adjustment that allocated funds for additional afternoon and
early evening trash removals in the downtown area on Fridays, Saturdays, and
Sundays. The Desert Janitor Company Contract Service Agreement will be
amended to include the additional work at an annual cost increase of$13,776.
BACKGROUND:
On May 17, 2000, City Council approved Minute Order 6621, awarding Bid 00-
08 for City parks restroom maintenance throughout the City to Desert Janitor
Company of Palm Springs at unit prices, on file in the Office of the City Clerk,
for a total sum of all unit prices at an annual amount of$41,686.85,
Currently, City staff handle the trash removal in the downtown area seven days
a week, but their day ends at 12:00 p.m. on weekends. With the influx of tourists
and businesses in the downtown area, a need has arisen for additional staffing
for trash removal for late afternoons into the evening hours on Fridays,
Saturdays, and Sundays.
Staff is requesting that City Council amend the agreement with Desert Janitor
Company by extending the unit prices for a similar service that was recently bid
and awarded by City Council and leverages the advantageous rate structure
realized from the prior competitive bidding process.
,6COTT MIKESELL, Director
Department of Facilities
APPROVE - �� REVIEWED BY DEPT. FINANCE--
City Manager j
ATTACHMENTS: 3A
1. Amendment No. 1 to Contract Services Agreement n
2. Minute Order
AMENDMENT NO. 1 TO AGREEMENT NO. 4226
FOR PARKS RESTROOM MAINTENANCE SERVICES
THIS FIRST AMENDMENT TO THE CONTRACT SERVICES AGREEMENT (herein "First
Amendment"), made and entered into on the day of January, 2001, by the City of Palm
Springs (herein "City'), a municipal corporation, and Desert Janitor Company, Palm Springs, CA
(herein"Contractor"), amends that certain Contract Services Agreement dated May 17,2000(herein
"Agreement") by and between the same parties.
1. Section 2.1, Contract Sum. The Contract Sum is increased from $41,686.85 per year to
$55,462.85 per year.
2. Exhibit A, "Scope of Services," shall be amended to add:
'C. The following task shall be completed every Friday, Saturday and Sunday during the
hours of 4'00 p.m. and 8:00 p.m.:
1. Provide transportation,materials,and labor(consisting of a minimum two-man crew)
to empty City trash cans along Palm Canyon Drive between Alejo Road and Ramon
Road and certain portions along Indian Canyon Drive and Belardo Road."
IN WITNESS WHEREOF,the parties have executed and entered into this FirstAmendment as of the
date stated above.
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
City Clerk City Manager
APPROVED AS TO FORM: CONTRACTOR'
By:
City Attorney Desert Janitor Company
3A2
MINUTE ORDER NO.
APPROVING AMENDMENT NO. 1 TO AGREEMENT NO. 4226 FOR
PARKS RESTROOM MAINTENANCE SERVICES WITH DESERT
JANITOR COMPANY, WHICH WILL AMEND THE CONTRACT TO
INCLUDE THE ANNUAL COST OF AFTERNOON TRASH REMOVAL IN
THE DOWNTOWN AREA ON FRIDAYS, SATURDAYS,AND SUNDAYS
FOR A TOTAL ANNUAL INCREASE OF $13,776.
I HEREBY CERTIFYthat this Minute Order, approving Amendment No. 1 to Agreement No.
4226 for Parks Restroom Maintenance Services with Desert Janitor Company, which will
amend the contract to include the annual cost of afternoon trash removal in the downtown
area on Fridays, Saturdays, and Sundays for a total annual increase of $13,776, was
adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held
on the 17" day of January, 2001.
BY: PATRICIA A. SANDERS
City Clerk
3 �