HomeMy WebLinkAbout1/3/2001 - STAFF REPORTS (4) DATE: January 3, 2001
TO: City Council
FROM: Assistant City Manager, Special Projects
LEGISLATIVE SERVICES AGREEMENT AMENDMENT
RECOMMENDATION:
It is recommended that City Council approve Amendment No. 1 to Agreement No.
4202 with Alcalde & Fay, extending the term for one year, for Washington D.0
Legislative Services.
SUMMARY:
This action would approve a one year agreement extension with the City's Washington
D.C. Legislative Services contractor, including setting the 2001 work program and
establishing reporting parameters.
BACKGROUND:
The City has had a long standing contractual arrangement with Alcalde & Fay to act
as the City's Legislative Services firm in Washington, D.C. Following a discussion with
City Council at a recent workshop, staff has developed an amendment to the current
agreement with additions as follows:
(1) Term - Extension of one year.
(2) Cost -Annual cost to remain as in previous year.
(3) Reporting - Contractor, shall at a minimum, either meet in person or via
conference call with the City Council twice annually to discuss work program and
progress.
(4) 2001 Work Program
(a) Belardo Bridge PLHD grant earmark.
(b) Department of Defense fire facilities grant. (Administered by FEMA)
(c) Federal Participation in Multi-Agency office building.
(d) FAA approval of an amendment to the Airport's Passenger Facility
Charge
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The current agreement calls for monthly progress reports on advancing the City's work
program. A copy of the proposed Amendment No. 1 is attached as well as a Minute Order
approving the amendment. The first six months cost of the amendment are budgeted in
City Manager Contractual Services, Account No. 001-1100-43200 and the remainder will
be included in the 2001-02 budget.
ALLEN F. SMOO , AAE
Assistant City Manager- Special Projects
APPROVED:
City Manager
Attachments: 1. Minute Order
2. Amendment#1
REVIEWED BY DEFT.OF FINANCE
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AMENDMENT NO. 1
AGREEMENT NO. 4202, LEGISLATIVE SERVICES
This First Amendment to Agreement 44202 for contract services, (herein
"Agreement")made and entered into on the day of 2001,by and
between the CITY OF PALM SPRINGS, (herein "City") and ALCALDE & FAY (herein
"Contractor") is hereby effective January 1, 2001, as follows:
1. Section 2.1 Contract Sum, is hereby amended to reflect that the maximum
annual contract amount shall not exceed Twenty-Four Thousand Dollars
($24,000).
2. Section 3.4 Term, is hereby amended by extending the term through
December 31, 2001.
3. Exhibit"A" Scope of Services, is hereby amended by adding the following:
I. Contractor shall report to City Council at least twice amlually
in person or via conference call concerning progress on the
annual work program.
J. Contractor shall pursue, with its best efforts, a course of
activities necessary to advance the City's work program. The
2001 work program shall include, at a minimum, the
following:
(1) Belardo Bridge PLHD Grant "eannark".
(2) Department of Defense fire facilities grant.
(3) Assistance in achieving federal participation in
development of a Multi-Agency office building
at the Palm Springs International Airport.
(4) Assistance in receiving Federal Aviation
Administration approval of an amendment to the
Airport's Passenger Facility Charge.
Except as specifically worded herein,all terms and conditions of the Agreement shall
remain in full force and effect and performance of services under this Agreement shall be
governed by the provisions of this Agreement. 3
IN WITNESS WHEREOF, the parties have executed and entered into this
Amendment as of the date first written above.
CITY OF PALM SPRINGS,
a municipal corporation
ATTEST: By
City Manager
Check one: Individual Partnership
City Clerk Corporation
APPROVED AS TO FORM: CONTRACTOR:
City Attorney Signature (Notarized)
Print Name & Title
By
Signature (Notarized)
Print Name & Title
Mailing Address:
(END
OF SIGNATURES)
(Corporations require two signatures:One from
each of the Following A.Chairman of Board,
President,any Vice President:AND B. Secretary,
Assistant Secretary,Treasurer,Assistant
Treasurer,or Chief Financial Officer). 341
MINUTE ORDER NO.
APPROVING AMENDMENT NO. 1 TO
AGREEMENT NO. 4202 WITH ALCALDE &
FAY, EXTENDING THE TERM FOR ONE
YEAR FOR WASHINGTON, D.C.
LEGISLATIVE SERVICES.
I HEREBY CERTIFY that this Minute Order approving Amendment No. 1 to
Agreement No. 4202 with Alcalde & Fay, extending the term of the contract
for one year for Washington, D.C. legislative services was adopted by the
City Council of the City of Palm Springs, California in a meeting thereof held
on the 3rd of January 2001.
PATRICIA A. SANDERS
City Clerk
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