HomeMy WebLinkAbout12/20/2000 - STAFF REPORTS (3) DATE: December 20, 2000
TO: City Council
FROM: Deputy Director, Airport Operations via Acting Director of Aviation and
Procurement Manager
AWARD BID TO M.W. JARRETT CUSTOM PEST MANAGEMENT AND APPROVE
AGREEMENT FOR SOIL STERILIZATION SERVICES AT THE PALM SPRINGS
INTERNATIONAL AIRPORT
RECOMMENDATION:
It is recommended that City Council award bid to M. W. Jarrett Custom Pest Management
and approve agreement for Soil Sterilization Services at the Palm Springs International
Airport, to suppress plant growth in Airport safety areas and along perimeter fencing on a
unit price basis of$193 per acre and $.06 per lineal foot, in a total amount of$39,680.
SUMMARY:
The abatement of weeds in runway and taxiway safety areas is required by the Federal
Aviation Administration. Weed abatement along perimeter fencing is an important part of
maintaining airfield visibility and safety. Both of these areas require application of a soil
sterilant in accordance with all applicable State and Federal regulations. The services were
provided most recently in November of 1997.
BACKGROUND:
The Airport has approximately 200 acres of airport safety areas and 18,000 linear feet of
perimeter fencing that require treatment in order to abate weeds.
The safety areas are cleared, graded areas that are covered with crushed rock and adjoin
runways and taxiways on the airfield.Their purpose is to provide visibility on the airfield, and
a clear, level surface, capable of supporting occasional vehicles or aircraft without undue
damage.
The perimeter fencing separates airfield operational areas from the public domain, providing
operational security and safety to the general public.
A key factor in maintaining these areas is the prevention of weed growth, which is
accomplished by applying chemical soil sterilant. Soil sterilant eliminates all weed growth,
thus maintaining the integrity of the safety areas as originally designed. This program is in
direct support of the FAA approved Airport Wildlife Hazard Management Program.
Applications of sterilant have been performed previously, in 1993 , 1995 and 1997, and are
conducted in strict adherence to EPA and California Department of Pesticide Regulation
requirements. As required in the bid specifications, the effectiveness of the soil sterilant
application is two years minimum.
Invitation For Bid 01-10 for Soil Sterilization Services was advertised in the Desert Sun on
December 1, 2000, and concurrently mailed to 7 qualified vendors. A single responsive bid
was received, opened and read publicly by the Procurement Office at the bid opening time
and date of 2:00 P.M., December 12, 2000.
M.W. Jarrett Custom Pest Management bid unit prices of$193.00 per acre for treating the
Airport safety areas and $.06 per lineal foot for treating the perimeter fence for total amount
of$39,680.00.
One other bid was received but was determined to be non-responsive because it did not
comply the State of California Department of Pesticide Regulation (DPR) requirements for
applications of this type. The DPR requires a DPR-licensed Pest Control Advisor to provide
a recommendation for herbicide applications along rights-of-way (including runways) and
a DPR-licensed Applicator to perform the work. The second bid provided evidence of only
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December 20, 2000
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an Applicator's license, and the required Pest Control Recommendation (performed by a
licensed Pest Control Advisor)was not provided.
Staff recommends that the bid be awarded to M. W. Jarrett Custom Pest Management as
the lowest responsible responsive bidder. A Contract Services Agreement has been
prepared covering the required services.
Funds are available in Account#415-6500-56016, Airport Special Capital Projects, Wildlife
Mitigation.
All
IKE N WILLIAMS, A.A. �R' Y' IFF
Deputy Director- Operations Acting Dire46r of Aviation
APPROVED:
HAROLD E. GOOD, CPPO
Procurement Manager
APPROVED:
City Manager
Attachment: Minute Order
Exhibits to Contract Services Agreement
C.\TEMP\ifb01-10Sterilization_airfield_stf 122000 wpd
REVIEWED BY DEPT.OF FINANCE
3r� 2
MINUTE ORDER NO. _
AWARDING BID TO M. W. JARRETT CUSTOM PEST
MANAGEMENT AND APPROVING AGREEMENT FOR
SOIL STERILIZATION SERVICES AT THE PALM SPRINGS
INTERNATIONAL AIRPORT, TO SUPPRESS PLANT
GROWTH IN AIRPORT SAFETY AREAS AND ALONG
PERIMETER FENCING, ON A UNIT PRICE BASIS OF$196
PER ACRE AND $.06 PER LINEAL FOOT, IN A TOTAL
AMOUNT OF $39,680.
I HEREBY CERTIFY that this Minute Order awarding bid to M.W> Jarrett
Custom Pest Management and approving agreement for Soil Sterilization
Services at the Palm Springs International Airport, to suppress plant growth
in Airport safety areas and along perimeter fencing, on a unit price basis of
$193 per acre and $.06 per lineal foot, in a total amount of $39,680, was
approved by the City Council of the City of Palm Springs, California in a
meeting thereof held on the 20th day of December, 2000.
PATRICIA A. SANDERS
City Clerk