HomeMy WebLinkAbout20766 - RESOLUTIONS - 10/15/2003 RESOLUTION NO. 20766 '
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, APPROVING AND ADOPTING
THE PLANS AND SPECIFICATIONS, SUBJECT TO FINAL
PLANNING COMMISSION APPROVAL, AND
AUTHORIZING SOLICITATION OF TRADE CONTRACT
BIDS FOR THE PALM SPRINGS CONVENTION CENTER
PHASE II EXPANSION, CITY PROJECT NO. 02-27, AND
ESTABLISHING PROJECT ADMINISTRATION
PARAMETERS INCLUDING CHANGE ORDER
AUTHORITY.
WHEREAS facilities needs and master planning studies for the Convention Center have
been completed with recommendations for expansion; and
WHEREAS the plans and specifications for the expansion (project have been prepared by
Fentress Bradburn Architects; and
WHEREAS the City Council has established the expansion of the Convention Center as a
high priority project and has set a fast track completion target of spring 2005; and
WHEREAS to help ensure project team continuity throughout the construction period and ,
to ensure timely completion, the City Council is desirous of establishing special change
order authority and establish project administration parameters,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, as
follows:
Section 1. That the plans and specifications for the Convention Center Phase II
Expansion, City Project No. 02-07, are hereby approved and adopted,
subject to final Planning Commission approval, and staff is authorized to
solicit trade contractor bids for the project.
Section 2. That the City Manager is hereby authorized to award trade contracts up to
$100,000 each for the Convention Center Phase II Expansion project.
Section 3. That for the Convention Center Phase II Expansion project, the appointed
Construction Project Administrator is hereby authorized to execute all
necessary construction documents on behalf of the City and is authorized
to approve cumulative change orders equal to two percent(2%)of the total
of the project budget of$25 million which authority is cumulative$.5 million,
subject to regular reporting back to City Council, within thirty (30) days of
each approved change order. When the amount of$.5 million is exceeded,
additional authority may be approved by the City Council or all additional '
change orders shall be approved by City Council.
Section 4. That the Construction Project Administrator is hereby authorized to approve
payments to utility companies up to a total of$300,000 for utility relocations
on the Convention Center Phase II Expansion project.
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Resolution No. 20766
Page 2 Section 5. That the Construction Project Administrator is hereby authorized to utilize
contingency funds to pay overtime to trades if such overtime will expedite
the schedule.
Section 6. That the Construction Project Administrator is hereby authorized to approve
early completion bonuses, up to $25,000, for trade contractors if the
construction management team,with the City Manager's concurrence, find
that said early completion will be in the best interest of the overall project
schedule.
Section 7. That the Executive Director- Airports, until his retirement on December 31,
2003 and following his retirement as a temporary worker is hereby
appointed as the Construction Project Administrator for the Convention
Center Phase II Expansion project.
ADOPTED this 15"day of October, 2003.
AYES: Members Mills, Reller-Spurgin and Mayor pro tem Oden
NOES: None
ABSENT: Member Hodges and Mayor Kleindienst
7EST: CITY OF PALM SPRINGS, CALIFORNIA
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City Clerk City Man`' er
REVIEWED&APPROVEDASTO FORM