HomeMy WebLinkAbout11/15/2000 - STAFF REPORTS (4) 0
DATE: November 15, 2000
TO: City Council
FROM: City Engineer
CITYWIDE TRAFFIC VOLUME COUNTING AND SPEED SURVEY
RECOMMENDATION:
That the City Council approve a one-year Contract Services Agreement with
Counts Unlimited, in an amount not to exceed $5,000.00, for the Citywide Traffic
Volume Counting and Speed Survey Program, with a one-year extension option,
at staff's discretion, City Project No. 00-23.
BACKGROUND:
This project updates key traffic volume and speed surveys on an annual basis for
a variety of uses. These are: 1) collision rate analysis and investigation, 2)
required reporting for a variety of grants, 3) required data requisitions by the
Highway Pavement Management System and, (4) public requests for information.
On July 27, 2000, the Engineering Dept sent out a Request for Proposals to
several Southern California traffic data collection firms. We received back four
proposals. After careful review of the proposals, the Engineering Dept found
that, of the proposals received, Counts Unlimited would be able to provide the
best service and had the lowest cost proposed.
Counts Unlimited was selected for the City's previous Traffic Volume Counting
contract. Their service and quality of work have been excellent. Data collection
has been performed in a timely manner and in accordance with directions given.
Sufficient funds for this work are available in account number 261-4491-50103
(Traffic Volume Counting).
DAVID J. BARAKIAN
City Engineer
APPROVtD�6r✓
City Manager
ATTACHMENT:
1. Minute Order
2. Agreement with Counts Unlimited
REVIEWED BY DEPT.OF FINANCE
GA
CITY OF PALM SPRINGS
Engineering Division
CONTRACT SERVICES AGREEMENT FOR
Traffic Volume Counts and Speed Survey Data Collection
City Project 00-23
THIS CONTRACT SERVICES AGREEMENT(herein"Agreement"), is made and entered into this
day of , 19_, by and between the CITY OF PALM SPRINGS, a municipal corporation,
(herein "City") and Counts Unlimited, (herein "Contractor"). (The term Contractor includes professionals
performing in a consulting capacity.) The parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the
Contractor shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and
incorporated herein by this reference, which services may be referred to herein as the "services"or"work"hereunder.
As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor
is a provider of first class work and services and Contractor is experienced in performing the work and services
contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest
professional standards in performing the work and services required hereunder and that all materials will be of good
quality, fit for the purpose intended. For purposes of this Agreement,the phrase "highest professional standards" shall
mean those standards of practice recognized by one or more first-class firms performing similar work under similar
circumstances.
1.2 Contractor's Proposal. The Scope of Service shall include the Contractor's proposal or bid
which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency
between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance
with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local
governmental agency having jurisdiction in effect at the time service is rendered.
1.4 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and
expense such licenses, permits and approvals as may be required by law for the performance of the services required
by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's
performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against
any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work. By executing this Contract, Contractor warrants that Contractor(a)
has thoroughly investigated and considered the scope of services to be performed, (b)has carefully considered how the
services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants
that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing,
prior to commencement of services hereunder. Should the Contractor discover any latent or unknown conditions,
which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City
of such tact and shall not proceed except at Contractor's risk until written instructions are received from the Contract
Officer.
rS2/276/099999-3000/2160684 2 6/14/96
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meaning of the language used and shall not be construed for or against either party by reason of the authorship of this
Agreement or any other rule of construction which might otherwise apply.
9.3 Integration; Amendment. It is understood that there are no oral agreements between the
parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations,
arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this
Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrmnent in
writing.
9.4 Severability. In the event that any one or more of the phrases, sentences, clauses,
paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a validjudgment or
decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining
phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and
shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.5 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto
warrant that (i) such party is duly organized and existing, (h) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii)by so executing this Agreement, such party is formally bound to the provisions
of this Agreement, and(iv)the entering into this Agreement does not violate any provision of any other Agreement to
which said party is bound.
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first
written above.
CITY OF PALM SPRINGS,
ATTEST: a municipal corporation
By:
City Manager
City Clerk
APPROVED AS TO FORM:
City Attorney
F82/276/099999-3000/2160684.2 6/14/96
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(Corporations require two signatures: One from each of the
following: A. Chan man of Board,President,any Vice President:
AND B. Secretary, Assistant Secretary, Treasurer, Assistant
Treasurer,or Chief Financial Officer).
(Check one)
_Individual_ Partnership Corporation
CONTRACTOR:
Counts Unlimited
By: Signature
Notarized Signature A
Print Name &Title
By:
Notarized Signature B
Print Name &Title
Mailing Address: 25424 Jaclyn Avenue
Moreno Valley, CA 92557
(END OF SIGNATURES)
EXHIBIT "A"
TO CONTRACT SERVICES AGREEMENT
I`Ki276/099999-3000/3160684 26/IA/96
Rc,,n,d.09/01/98
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G� �
EXHIBIT "A"
SCOPE OF SERVICES
Task 1: Kickoff Meeting
The contractor shall hold a kickoff meeting with City staff to discuss the goals of the project and
to obtain input from the City as to the specific data needed from each location, database file
format, and times table for each type of data collection and location for each data collection point.
Once the data collection points have been determined the Contractor shall submit a schedule of
when each count location is to have the road tubes placed. This schedule will be forwarded to
the Street Maintenance Division by the Contract Officer to be posted for Sweeper Operators
information. Any variation from this schedule must be submitted to the City for prior approval.
Task 2: Annual Season Traffic Volume Count Locations " Intersection Entering Traffic
Volume Comet Collection
The Contractor shall collect intersection count data using one counter for each approach. These
counts shall be collected in 15 min intervals for 24 hours with each count beginning at midnight.
Each road tube location shall be marked with an 18" orange cone where the tube(s) cross the
gutter. This data shall be saved in file formats compatible with Crossroads Software's count
module (Access 2.0 format) and with Jamar's Traffic Analysis Systems (TAS95+) software
version S.00N. Once this data is collected, the Contractor shall review the reports for count
accuracy and determine if any equipment failures or other anomalies occurred during the count
period. If none are found, the contractor shall forward the electronic data to the Contract Officer,
via e-mail, for review. If errors are found, the Contractor shall recount the location. Upon the
Contract Officer's approval a written report shall be submitted to the Engineering Department for
City files. The final report shall be in the appropriate TAS Plus format.
Task 3: Annual Off Season Traffic Volume Count Locations _ Intersection Entering Traffic
Volume Count Collection
The Contractor shall collect intersection count data using one counter for each approach. These
counts shall be collected in 15 min intervals for 24 hours with each count beginning at midnight.
Each road tube location shall be marked with an 18" orange cone where the tube(s) cross the
gutter. This data shall be saved in file formats compatible with Crossroads Software's count
module (Access 2.0 format) and with Jamar's Traffic Analysis Systems (TAS95+) software
version S.00N. Once this data is collected, the Contractor shall review the reports for count
accuracy and determine if any equipment failures or other anomalies occurred during the count
period. If none are found, the contractor shall forward the electronic data to the Contract Officer,
via e-mail, for review. If errors are found, the Contractor shall recount the location. Upon the
EXHIBIT "A"
TO CONTRACT SERVICES AGREEMENT
FS206/099999-3000R 1606&62 6/1 d/96
Revised.09/008
12
4hr
Contract Officer's approval a written report shall be submitted to the Engineering Department for
City files. The final report shall be in the appropriate TAS Plus format.
Task 4: HPMS Traffic Volume Count Locations " Mid-Block Two Directional Counts
These counts shall be collected in 15 min intervals for 24 hours with each count beginning at
midnight. Each road tube location shall be marked with an 18" orange cone where the tube(s)
cross the gutter. The data shall be divided into directional counts. This data shall be saved in file
formats compatible with Crossroads Software's count module (Access 2.0 format) and with
Jamar's Traffic Analysis Systems (TAS95+) software version S.00N. Once this data is collected,
the Contractor shall review the reports for count accuracy and determine if any equipment failures
or other anomalies occurred during the count period. If none are found, the contractor shall
forward the electronic data to the Contract Officer, via e-mail, for review. If errors are found, the
Contractor shall recount the location. Upon the Contract Officer's approval, a written report shall
be submitted to the Engineering Department for City files. The final report shall be in the
appropriate TAS Plus format.
Task: 5: Speed Survey Requests
From time to time the City may need to request spot speed surveys. The Contract Officer shall
stipulate whether the data shall be collected by machine or by radar/ laser technology. If radar or
laser technology is selected, the Contractor shall collect a total of 100 random samples of travel
from the site. The Contractor shall prepare a report from the data collected. Each report shall
show the following information; the site location, the posted speed limit, date and time of the
survey, the direction of travel, 50"' percentile, 85"' percentile, 10 mph pace, percent over pace
range of speeds, actual number of vehicles observed and the average speed.
If the Contract Officer determines that the site requires data to be collected by machine the
Contractor shall collect 24 hours of data. The Contractor shall then prepare a report from the data
collected. The report prepared shall be per the TAS Plus format. The contractor shall schedule the
survey and notify the Contract Officer with the time and date the survey equipment will be
installed. It shall be the Contract Officer's responsibility to notify the Street Maintenance
Department so that the Street Sweepers are aware of the equipment's presence on the roadway.
EXHIBIT "A"
TO CONTRACT SERVICES AGREEMENT
PS2p76/0999993000/2160684.2 6/14/96
Reviscil,09/01/98
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44#4
EXHIBIT 'B"
SPECIAL REQUIREMENTS
Section 3.4 shall be waived and replaced with the following:
The contractor shall begin work within 15 calendar days after the contract has been
awarded by the City Council of the City of Palm Springs and a Notice to Proceed is
issued to the Contractor.
Volume Counting of the HMPS location count, to be provided by the Contract Officer
with the Notice to Proceed, shall be performed diligently until completed. Data will be
collected on Tuesdays, Wednesdays and Thursdays, unless otherwise stated.
The Contractor shall remain under contract, performing services upon written request
by the Contract Officer for one year after the award. The City reserves the right to
extend this contract for an additional 1 year.
Section 5.3 "Performance Bond" shall be waived.
Section 7.7 "Liquidated Damages" shall be waived.
EXHIBIT 'B"
TO CONTRACT SERVICES AGREEMENT
FS2/276/099999-300D/2160684 26/14/96
R,,i,.l 09/01/98
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Gh07
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Tasks below are identical to tasks identified in Exhibit A of this Agreement.
Task Unit Sum
1. Kick off meeting $0.00
2. Annual Seasonal Traffic Volume Count Locations - Entering Traffic $200.00 each intersection
3. Annual Off Season Traffic Volume Count Locations " Enterin Traffic $200.00 each intersection
4. HPMS Traffic Volume Count Locations " Segmental Counts $200.00 each intersection
5. Speed Surveys
5.1 - Radar/ Laser Speed Surveys $50.00 each location
5.2 -2 lane speed surveys w/ data collection machine $150.00 each location
5.3 -4 lane speed survey w/data collection machine $225.00 each location
TOTAL COST NOT TO EXCEED $5,000.00
Payments to the contractor shall be made monthly based on Contractor Officer's approval of
the Contractor's monthly billing statement for locations completed.
EXHIBIT "C"
TO CONTRACT SERVICES AGREEMENT
F52276/099999-3000/2160684.2 6/14/96
Rcviscd:09/01/98
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&hV
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
Tasks 1 shall be completed within 30 calendar days of the "Notice to Proceed" from the City.
Tasks 2 shall be completed between of February 01" and May 01" of each contract year.
Task 3 shall be completed between June 01" and August 0151 of each contract year.
Task 4 shall be completed between February 01" and April 30`1 of each contract year
Task 5 shall be completed within 14 working days of the request.
For Tasks 2-4 reports shall be submitted to the Contract Officer according to the timetable set
forth below.
Number of locations requested Deadline for Report Submittal
1-2 Locations 5 work days
3-10 Locations 10 work days
10-25 Locations 20 work days
25-50 Locations 40 work days
EXHIBIT "D"
TO CONTRACT SERVICES AGREEMENT
FSM76/099999-3000/216066 V 2 6/14/96
ved Revi :MOM
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MINUTE ORDER NO.
APPROVING A ONE-YEAR CONTRACT SERVICES
AGREEMENT WITH COUNTS UNLIMITED, IN AN
AMOUNT NOT TO EXCEED $5,000.00, FOR THE
CITYWIDE TRAFFIC VOLUME COUNTING AND SPEED
SURVEY PROGRAM, WITH A ONE-YEAR EXTENSION
OPTION, AT STAFF'S DISCRETION, CITY PROJECT NO.
00-23
I HEREBY CERTIFY that this Minute Order, approving a one-year Contract Services
Agreement with Counts Unlimited, in an amount not to exceed $5,000.00, for the
Citywide Traffic Volume Counting and Speed Survey Program, with a one-year extension
option, at staff's discretion, City Project No. 00-23, was approved by the City Council of
the City of Palm Springs, California, in a meeting thereof held on the 15th day of
November 2000.
PATRICIA A. SANDERS
City Clerk