HomeMy WebLinkAbout11/1/2000 - STAFF REPORTS (7) DATE: November 1, 2000
TO: City Council
FROM: David Ready, City Manager
SUBJECT: Budget Amendment for the December 2000 Festival of Lights Parade
RECOMMENDATION:
That the City Council consider appropriating an additional $25,000 for the December 2000
Festival of Lights Parade.
BACKGROUND:
Pursuant to a written request from Parades of Palm Springs, Inc., a non-profit, volunteer
organization which manages various special event parades in Palm Springs, this funding
request is being brought to the City Council for consideration.
Over the years, the annual Festival of Lights Parade, which occurs on the first Saturday
evening in the month of December, has become a more popular and exciting holiday lights
parade,with attendance increasing to levels that are expected to exceed 25,000 spectators
this year. Accordingly,the non-profit organization that organizes and produces The Festival
of Lights Parade has requested the City Council for an appropriation of an additional
$25,000 for the parade this year.
The City of Palm Springs has included $12,000 in its 2000-01 Fiscal Year Budget to cover
the City's costs for police,fire and staff costs, and other in-kind services. The attached letter
requesting the additional $25,000 contains a budget supporting this request.
Attached is a proposed Resolution appropriating $25,000 from the Community Promotion
Fund's fund balance to account no. 1 1 2-201 8-45620, "Christmas Lights Festival."
David H. Ready, City Ma
Attachment:
1. Letter from Parades of Palm Springs, Inc. w/attached budget
2. Proposed Budget Resolution
REVIEWED BY DEK.OF FINANCE
1A
PARADES OF PALM SPRINGS, INC.
255 N. El Cielo, Suite 402 it Palm Springs, CA 92262 n (760) 325-5749
Tax LD. #33-082 73 62
October 4, 2000
David Ready- City Manager
City of Palm Springs
3200 E. Talrquitz Cyn. Way
Palm Springs, CA 92262
Dear Mr. Ready:
As you may, or may not have heard, Parades of Palm Springs has been having a difficult time raising the
necessary funds for production of The Festival of Lights Parade.
Parades of Palm Springs, Inc. (POPS), is a not for profit organization, and is totally funded by private
donations and very minimal entry fees. Also, no Board Members accept pay for volunteering their time to
manage Parades of Palm Springs. Money raised for the event go directly toward presentation of the parade.
A small amount is kept in reserve each year for basic start up the following year.
Spice the parade's inception,the City of Palm Springs has been very generous in providing in-kind services
worth several thousands of dollars, and many City employees have given of their valuable time to volunteer
on parade night. We are very grateful for the City's help in this manner. However, we have continually
struggled with bringing in enough cash to present the parade in a fashion befitting our community. Our
"shoestring" budget, is $10,000.00, and is never enough to ensure that the parade will carry on. It has
always been our desire to bring the parade back every year, bigger and better than the year before. We are
confident that a cash budget of$30,000.00 would allow POPS to take The Festival of Lights Parade to the
next level. It would also allow us to purchase certain items which we have been forced to rent every year,
because of lack of funds. Parades of Palm Springs is asking that the City Council allocate $25,000.00
towards insuring that the Festival of Lights Parade will be better and better each year and will stay in Palm
Springs forever. POPS will also continue to work at soliciting donations from other sources, but this
contribution from the City of Palm Springs will perpetuate this fabulous event.
It is hard to express in words, the benefits this event brings to our community. It is a wonderful and
appropriate way to kick off the holiday season. Having either participated in, or viewed the parade in the
past, I know you would agree that the expressions and reactions of people of all ages to this event are
incredible, to say the least. There is a sense of community togetherness during this event. We have always
kept this principal at the core of why The Festival of Lights Parade should continue and grow.
Thank you for your consideration and continuing support, whatever form it may take.
Sine IOrely,
Karyn Barnes -President
Parades of Palm Springs, Inc.
Enclosure/Attachrnent: Budget estimate
QAZ
PARADES OF PALM SPRINGS
Festival of Lights Parade
EXISTING "SHOESTRING" BUDGET
Advertising & Promotion $ 4,000.00
Communication Equipment Rental $ 200.00
Banner (Replacement and/or Maint.) $ 500.00
Santa Float Maintenance $ 500.00
Awards & Sponsor Plaques $ 1,500.00
Post Parade Awards Ceremony $ 1,000.00
Portable Toilets $ 300.00
Insurance $ 1,000.00
Office Equipment & Materials $ 200.00
Stationary and Postage $ 500.00
Parade Volunteer Supplies & Equipment $ 300.00
$ 10,000.00
"NEXT LEVEL" BUDGET ADDITIONS
Expanded Advertising $ 5,000.00
Santa Float Refurbishment $ 2,000.00
Viewing Stands $ 5,000.00
Fireworks $ 5,000.00
Christmas Tree / Menorah $ 5,000.00
Paid Non-Profit Organization Vendor(s) $ 500.00
Paid "Celebrity" Entries/Grand Marshal(s) $ 1,000.00
Hospitality Booth for Entrants & Volunteers $ 500.00
$ 24,000.00
GRAND TOTAL = $ 34,000.00
NOTE: The bulk of additional funds, this year, would be used to expand and enhance
advertising and promotion of the event and/or construction of a "City of Palm Springs"
float, if time would allow.
Many of the "next level" items may not be achievable this year,
because of time constraints. (Viewing Stands, Fireworks, Christmas Tree/Menorah)
143
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, AMENDING THE BUDGET
FORTH E 2000-01 FISCAL YEAR.
-------------
WHEREAS Resolution 19817 approving the budget for the fiscal year 2000-01 was
adopted on June 21, 2000; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to
record inter-fund cash transfers as required in accordance with this Resolution, and that
Resolution 19817, adopting the budget for the 2000-01 fiscal year is hereby amended as
follows:
SECTION 1. ADDITIONS
Fund Activity Account Amount
No: 112 2018 45620 $25,000
Title:Communit Special Events Christmas Lights
Festival
Promotion
Purpose: Additional funding for Festival of Lights Parade.
SECTION 2. SOURCE
Fund Activity Account Amount
No: 112 29301 $25,000
Title:Commun i t) Fund Balance
Promotion
Adopted this day of , 2000.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk (,� City Manager
REVIEWED AND APPROVED: (/2,