HomeMy WebLinkAbout11/1/2000 - STAFF REPORTS (4) DATE: November 1, 2000
TO: City Council
FROM: Police Chief and Procurement Manager
AWARD PURCHASE OF NOTEBOOK COMPUTERS FOR POLICE DEPARTMENT
RECOMMENDATION:
That City Council approve purchase of one hundred(100)notebook computers.from Dell Computer
Corporation participating in special pricing available through the State of California Multiple Award
System(CMAS) at a unit price of$2,223.00 each, plus $52.00 each to extend the warranty for an
additional two years,total cost including applicable tax and delivery, $245,133.00.
BACKGROUND:
The Police Department has secured state and federal block grant funds for purchase of 100 notebook
computers(Laptop). Expenditure of these funds require a public hearing which was conducted by
City Council on October 18, 2000.
The notebook computers replace eighty(80)units which were purchased July 30, 1997(M06011).
These units which were also purchased utilizing state and federal block grant fiords have reached
the end of their useful life.
The primary use of the notebook computers is for report writing. The software for the new units
will be compatible with the Tiburon System.
A total of$246,830 is available for this purchase, as follows:
$115,037 is available in Fund 001-3010-52024, State Enforcement Grant Laptops; $118,596 is
available in Fund 001-3010-52023, Police Federal Local Law Enforcement Block Grant; and
$13,197 is available in Fund 120-3012-52023, Forfeited Assets.
The Procurement Manager, as required by Municipal Code Section 3.1.270.6, has researched the
comparative costs,values and feasibility of using other systems available for purchase. Procurement
Manager Ends that sufficient competition has been conducted to protect the public interest and the
total cost of equipment and service obtained through the State contract is less than the City would
obtain through conducting an independent process. /
C.L E W LI 'EL HAROLD E. GOOD
P�•fi� Chief of Police Procurement Manager
APPROVED:
REVIEWED BY Kff..OF FINANCE
City Manager
Attachment: (1)Minute Order ��
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR
THE 2000-01 FISCAL YEAR.
WHEREAS Resolution 19817 approving the budget for the fiscal year 2000-01 was
adopted on June 21,2000; and
WHEREAS the City Manager has recommended, and the City Council desires to approve,
certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record
inter-fund cash transfers as required in accordance with this Resolution, and that
Resolution 19817, adopting the budget for the 2000-01 fiscal year is hereby amended as
follows:
SECTION 1. ADDITIONS
FUND Activity Account Amount
No. 120 3012 52023 $13,197
Title:
Forfeited Assets Police Police Fed LLEBG
00/01
Purpose: To provide matching funds for Local Law Enforcement Block Grant FY 00-01
for purchase of laptop computers.
SECTION 2. SOURCE
FUND Activity Account Amount
No. 120 29301 $13,197
Title:
Forfeited Assets Fund Balance
Adopted this day of 2000.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
City Clerk City Manager
REVIEWED AND APPROVED:
yA
MINUTE ORDER NO.
APPROVING PURCHASE OF ONE HUNDRED (100)
NOTEBOOK COMPUTERS FROM DELL COMPUTER
CORPORATION PARTICIPATING IN SPECIAL
PRICING AVAILABLE THROUGH STATE OF
CALIFORNIA MULTIPLE AWARD SYSTEM(CMAS)
AT A UNIT PRICE OF $2,223.00 EACH, PLUS $52.00
EACH TO EXTEND THE WARRANTY FOR AN
ADDITIONAL TWO YEARS, TOTAL COST
INCLUDING TAX AND DELIVERY, $245,133.00.
I HEREBY CERTIFY that this Minute Order approving purchase of 100 notebook computers from Dell
Computer Corporation, participating in special pricing available through the State of California Multiple
Award System (CMAS) at a unit price of $2,223.00 each, plus $52.00 each to extend warranty for an
additional two years, total cost including tax and delivery of$245,133.00, was approved by the City
Council of the City of Palm Springs,California in a meeting thereof held on the 1st day of November,2000.
PATRICIA A. SANDERS
City Clerk
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