HomeMy WebLinkAbout11/1/2000 - STAFF REPORTS (3) DATE: November 1, 2000
TO: City Council
FROM: Fire Chief
APPROVE A PERSONAL SERVICE AGREEMENT WITH RYAN HAROLD FOR
PROFESSIONAL SERVICES RELATING TO MAINTAINING ADVANCED LIFE
SUPPORT (ALS) QUALITY REVIEW, ASSURANCE, AND IMPROVEMENT
OBJECTIVES,
RECOMMENDATION:
It is recommended that the City Council approve a personal service agreement
with Ryan Harold, "Contractor", for professional services related to Paramedic
Program quality assurance and improvement objectives. The role of the
independent "contractor" is to perform numerous independent administrative and
field audits of the Paramedic Program to assure compliance to all pertinent state
and county emergency medical service (EMS) protocols, policies, procedures,
and manuals.
BACKGROUND:
Mr. Ryan Harold has served as the Department's EMS Coordinator during the
start up of the Paramedic Program until the present time. The ALS operating
agreement with Riverside County EMS Agency requires an EMS Coordinator and
Medical Advisor for the Program. We have fulfilled the EMS Coordinator role
through the services of Mr. Harold. Mr. Harold has been compensated for his
services at the rate of $25 per hour. Dr. Grayman's services are far less time
demanding and consequently he has agreed to perform his role as a volunteer,
as long as he has an indemnification agreement. The City Council endorsed the
indemnification agreement with Dr. Grayman during the October 18, 2000 City
Council meeting.
Mr. Harold is a licensed paramedic in the State of California and certified by
Riverside County. He has worked for AMR Ambulance in Western Riverside
County as a Field Training Supervisor. Through his professional knowledge,
skills and abilities as well as his reputation throughout the EMS professions in
Riverside County, we feel that we have retained the best professional services
available. He came highly recommended by the AMR Director of Operations for
Riverside County and the Riverside County EMS Director. Ryan worked with
each of our Fire Department paramedics to assure that their skill levels met or
exceeded the Riverside County requirements before the Paramedic Program
started, by providing remedial training and skills assessment counseling. During
last fiscal year (FY-99/00), Mr. Harold was compensated $4,700 for his services
(started in January, 2000).
Funds have been programmed in account 121-3523-43200 (Fire Safety
Augmentation - Contractual Services) for all consulting services for the
Paramedic Program. Most of the programmed funds were scheduled for the type
of service that Mr. Harold will be providing.
November 1, 2000
Page 2
The proposed Personal Service Agreement with Mr. Harold will terminate on
June 30, 2006. Mr. Harold would be compensated at the rate of $25 per hour.
The hourly rate could be annually adjusted for the CPI. The agreement permits a
ceiling of $15,000 compensation to Mr. Harold for his services during a fiscal
year. Under the terms of the agreement, Mr. Harold will secure the appropriate
permits and insurance.
The standard Personal Service Agreement form was provided by the City
Attorney (Fred Galante, ESQ.). The Agreement has been reviewed by the Risk
Manager as to form and content.
Fire Chief
City Manager
ATTACHMENTS:
Minute Mum By DEn OF FINANCE
Agreementent
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34 2
CITY OF PALM SPRINGS
CONTRACT SERVICES AGREEMENT FOR
EMERGENCY MEDICAL SERVICE COORDINATOR- (ALS)
THIS CONTRACT SERVICES AGREEMENT (herein "Agreement") is made and
entered into this 1 st day of November, 2000 by and between the CITY OF PALM SPRINGS, a
municipal corporation, (herein "City") and RYAN HAROLD (herein "Contractor").
NOW, THEREFORE, the parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services.
In compliance with all of the terms and conditions of this Agreement, the Contractor shall
perform the work or services set forth in the "Scope of Services" attached hereto as Exhibit "A"
and incorporated herein by reference. Contractor warrants that all work and services set forth in
the Scope of Services will be performed in a competent, professional and satisfactory manner.
1.2 Compliance With Law.
All work and services rendered hereunder shall be provided in accordance with all
ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local
governmental agency of competent jurisdiction.
1.3 Licenses, Permits, Fees and Assessments
Contractor shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
2.0 COMPENSATION
2.1 Contract Sum.
For the services rendered pursuant to this Agreement, Contractor shall be compensated in
accordance with the "Schedule of Compensation" attached hereto as Exhibit "B" and
incorporated herein by this reference, but not exceeding the maximum contract amount of Fifteen
Thousand Dollars ($15,000) ("Contract Sum")per fiscal year.
2.2 Method of Payment.
Provided that Contractor is not in default under the terms of this Agreement, Contractor
shall be paid monthly by check.
276/099999-8000 CONTRACT SVCS AGR
63674.01 AMOO -1 of 10- WITH RYAN HAROLD
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The insurance required by this Agreement shall be satisfactory only if issued by
companies qualified to do business in California, rated "A" or better in the most recent edition of
Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a
financial category Class VII or better, unless such requirements are waived by the Risk Manager
of the City due to unique circumstances.
4.2 Indeimrification.
Contractor agrees to indemnify the City, its officers, agents and employees against, and
will hold and save them and each of them harmless from, any and all actions, suits, claims,
damages to persons or property, losses, costs, penalties, obligations, errors, omissions or
liabilities, including paying any legal costs, attorneys fees, or paying any judgment (herein
"claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of
or in connection with the negligent performance of the work or services of Contractor, its agents,
employees, subcontractors, or invitees, provided for herein, or arising from the negligent acts or
omissions of Contractor hereunder, or arising from Contractor's negligent performance of or
failtve to perform any term, provision covenant or condition of this Agreement, but excluding
such claims or liabilities to the extent caused by the negligence or willful misconduct of the City.
5.0 TERM
5.1 Term.
Unless earlier terminated in accordance with Section 5.3 below, this Agreement shall
continue in full force and effect until June 30, 2006.
5.2 Termination Prior to Expiration of Term
Either party may terminate this Agreement at any time, with or without cause, upon thirty
(30) days' written notice to the other party. Upon receipt of the notice of termination, the
Contractor shall immediately cease all work or services hereunder except as may be specifically
approved by the Contract Officer. In the event of termination by the City, Contractor shall be
entitled to compensation for all services rendered prior to the effectiveness of the notice of
termination and for such additional services specifically authorized by the Contract Officer and
City shall be entitled to reimbursement for any compensation paid in excess of the services
rendered.
6.0 MISCELLANEOUS
6.1 Covenant Against Discrimination
Contractor covenants that, by and for itself, its heirs, executors, assigns and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, marital status,
national origin, or ancestry in the performance of this Agreement. Contractor shall take
affirmative action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, color, creed, religion, sex, marital status, national
origin or ancestry.
276/099999-8000 CONTRACT SVCS AGR
63674.01 AMoo -4 of 10- WITH RYAN HAROLD
344
EXHIBIT "A"
SCOPE OF SERVICES
The EMS Coordinator will provide services including; but not limited to the following:
• Complete the orientation and accreditation process for all Fire Department personnel entering
the Palm Springs Fire Department first responder Advanced Life Support (ALS) Program.
• Provide requested information to the Fire Department Administration regarding the progress
of all paramedic personnel involved with the Program.
• Maintain separate files on each Fire Department personnel, as it relates to ALS.
• Review 100% of the Patient Care Report (PCR) forms for the purpose of maintaining Quality
Assurance/Improvement objectives as filed with the Riverside County EMS Agency.
• Maintain and audit all forms related to controlled substances (verification, usage, and
incident reports).
• Upon written request, provide the Riverside County EMS Agency any PCR or patient care
data for the purposes of data management, quality improvement, or system issues.
Performance of this will be coordinated with the Fire Department Administration.
• Work in conjunction with the Pre-Hospital Liaison Nurse, and Clinical Manager for
American Medical Response (AMR) to provide field care audits, system changes, and
protocol updates for all Fire Department paramedics.
• Offer ALS and BLS continuing education classes, structured for Fire Department purposes,
but open to any EMS personnel.
• Complete semi-annual field observation (ride-a-longs) with Fire Department paramedics.
Observations will be documented in writing, and maintained in personnel files.
• Provide an annual skills refresher course for all Fire Department paramedics.
• When requested, conduct quality assessment reviews as outlined in Policy 42200 of the
Riverside County EMS Agency Protocol, Policy, and Procedure manuals.
• Perform an annual audit on all sets of the Riverside County EMS Agency Protocol, Policy,
and Procedure manuals maintained by the Fire Department. This would include a bi-annual
audit of the manuals held by the paramedics.
EXHIBIT"A" (Page 1 of 2)
276/0999994000 TO CONTRACT SVCS AGR
63674 m AMOO -8 of 10- WITH RYAN HAROLD
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• When requested, attend meetings, seminars, and continuing education classes that will
enhance delivery of EMS to Palm Springs.
• Perform other EMS related services, not specifically contained herein, as requested by the
Fire Chief or his/her designee.
[END-EXHIBIT"A"]
276/099999-8000 CONTRACT SVCS AGR
63674.01 AM00 -9 of 10- WITH RYAN HAROLD
Soft.
EXHIBIT "B"
SCHEDULE OF COMPENSATION
• The Contractor shall be compensated for services rendered under Exhibit "A", Scope of
Services, at an hourly rate of$25.00 per hour. Such hourly rate shall be reviewed annually
by the City and the Contractor. Based upon satisfactory performance by the Contractor, the
hourly rate may be adjusted annually, based upon the CPI (National).
• Certain fees and premiums are eligible for reimbursement to the Contractor by the City as
outlined in Section 4.0. The Contractor must invoice the City separately for reimbursement.
Any differential increased cost for such insurance outlined in 4.1(c) to the Contractors base
automobile insurance must be documented by the insurance agent and attached to the
invoice.
• City agrees to reimburse Contractor for supplies, conference registration, travel cost, etc. on
a case-by-case basis and with prior written approval by the City.
END—EXHIBIT"B"j
EXHIBIT M"(Page 1 of 1)
276/099999-8000 TO CONTRACT SVCS AGR
63674.01 AMG0 -10 of 10- WITH RYAN HAROLD
3A 9
MINUTE ORDER NO.
APPROVING A PERSONAL SERVICES AGREEMENT WITH
RYAN HAROLD FOR PROFESSIONAL SERVICES
RELATING TO MAINTAINING ADVANCED LIFE SUPPORT
(ALS) QUALITY REVIEW, ASSURANCE, AND
IMPROVEMENT OBJECTIVES.
I hereby certify that this Minute order, approving a personal services agreement with Ryan
Harold for professional services relating to maintaining Advanced Life Support,( !-S) quality
review, assurance, and improvement objectives, was adopted by the City Council of the City
of Palm Springs, California in a meeting thereof held on November 1, 2000.
PATRICIA A. SANDERS
City Clerk
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