HomeMy WebLinkAbout10/18/2000 - STAFF REPORTS (21) DATE: October 18, 2000
TO: City Council
FROM: Director of Finance & Treasurer and Director of Human Resources
RANGE ADJUSTMENT FOR TWO FINANCE DEPARTMENT EMPLOYEES
RECOMMENDATION:
It is recommended that the City Council approve salary range adjustment of the Senior
Accountant position from PS 52 to PS 53 and the Accountant position from PS 48 to PS 49 in
recognition of the expanded job duties assigned to those positions.
BACKGROUND:
The Senior Accountant and the Accountant are positions in the Accounting Division of the
Finance Department. Their job descriptions include typical accounting duties, such as
detailed accounting analysis and entry, preparation of journal entries, and assisting in the
annual closing of the City's financial records. The Senior Accountant is distinguished from
the Accountant position by the level of responsibility and the complexity of duties assigned.
Over the last year and a half, the City has been in the process of implementing a new payroll
system, Highline Corporation's P2K system, to ensure that the City's payroll and human
resource programs were year 2000 compliant. Recognizing the complexity of that task, a
Project Implementation Team was formed which included the Director of Administrative
Services, the Information Services Manager, the Senior Accountant and Accountant, and
various other members from the Finance Department, Human Resources, Information
Services, and Office of Management & Budget. A series of reorganizations eliminated the
positions of Director of Admin Services, Information Services Manager and Director of OMB.
Additionally, Human Resources experienced a considerable higher than normal level of
employee turnover, which reduced the availability of time that could be devoted to the
implementation project.
Because of the personnel changes, and the inherent complexity of the project, more and
more of the technical aspects of the implementation devolved onto the Senior Accountant
and Accountant. The P2K system required the design of work rules, tables and user
calculations that are unique to each city. In effect, the two positions had to design, test and
implement computer programs and sub-routines. Specific new duties include coordinating
and balancing the biweekly PERS report, developing attendance and benefit plans,
implementing COLA and other labor contract changes, and writing and updating procedural
manuals for the system. Future changes in employee wages, benefits and work rules will
have to go though a similar process. These additional duties were added incrementally to the
functions of the two positions in question.
The proposed range adjustments recognize the fact that the job descriptions have been
expanded, resulting in a higher level of responsibility. The top step of the Senior
Accountant's range would move from $5188 to $5316 per month, and the Accountant's range
from $4698 to $4816 per month. The adjustment would be made effective June 25, 2000 to
coordinate with the Management, Professional & Supervisory (MAPS) employees' contract. If
approved, the reclassifications would increase expenditures in the current fiscal year by
about $2,700, which will be covered by salary savings from other positions in Finance that
are currently unfilled. No additional appropriation will be needed. 8 P
I
The attached resolution amends the City's Classification and Compensation Plan to change
pay ranges of the two positions. The job titles and number of positions remains the same.
Submitted by:
14
Thomas M. Kanarr Susan Aills
Director of Finance &Treasurer Human Resources Director
Approved:
David H. Ready
City Manager
Attachments:
Resolution
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, APPROVING
AMENDMENT NO. 2 TO THE ALLOCATED
POSITIONS AND COMPENSATION PLAN FOR
FISCAL YEAR 2000-2001, ADOPTED BY
RESOLUTION NO. 19885.
WHEREAS an Allocated Positions and Compensation Plan was approved effective August 2, 2000,
for the 2000-2001 fiscal year by Resolution No. 19885; and
WHEREAS the City Council desires to amend said Allocated Positions and Compensation Plan for
fiscal year 2000-2001.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Palm Springs, that the
Allocated Positions and Compensation Plan for positions in the City Service for fiscal year 2000-
2001 is hereby approved as follows:
(Deletions)
Additions
Department Classification Salary Range No.Added No. Deleted Authorized Positions
Finance&
Treasury Senior Accountant PS52 1 (1)
001-1300
Finance&
Treasury Senior Accountant PS53 1 1
001-1300
Finance &
Treasury Accountant PS48 1 (1)
001-1300
Finance&
Treasury Accountant PS49 1 1
001-1300
Total authorized positions 2000-2001 Budget 442
Total (deletions)prior Amendments -
Total additions prior Amendments 1
Total (deletions)this Amendment (2)
Total additions this Amendment 2
Total authorized positions as Amended 443
ADOPTED this 181h day of October,2000.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
CITY CLERK CITY MANAGER
REVIEWED &APPROVED: