HomeMy WebLinkAbout10/18/2000 - STAFF REPORTS (8) Date: October 18, 2000
To: City Council
From: Fire Chief and Procurement Manager
APPROVE THE PURCHASE OF EXERCISE EQUIPMENT FOR FIRE DEPARTMENT
RECOMMENDATION:
It is recommended that the City Council approve the purchase of four treadmills from Star
Trac by Unisen, Inc. of Irvine, CA via participation in a U.S. General Services
Administration contract in the amount of$3,450.00 per machine plus tax and delivery, for
a total amount of$15,516.00 for use in the maintenance of the fitness/conditioning of Fire
Department personnel.
BACKGROUND:
For approximately 15 years the Fire Department has purchased and utilized exercise
equipment to maintain the fitness and conditioning level of firefighting personnel in order to
maintain department performance levels and reduce the risk of injury.
At this time equipment at Stations 1, 2, 3, and 4 needs to be replaced. Due to the heavy
utilization of the equipment, it is the Fire Departments desire to replace existing home-use
grade equipment with exercise equipment of commercial grade. The existing equipment
of home-use grade experiences frequent breakdowns and, because utilization is above the
designed threshold, repairs are not covered by warranty. Commercial grade equipment is
designed for more frequent use and thus better fits the Department's needs.
The City's Procurement Manager, pursuant to the requirements of Municipal Code Section
3.12.270.6,finds that utilization of the U.S. General Services Administration (GSA)contract
for such equipment is adequate to protect the public interest, and the total cost is likely to
be less through the proposed purchase than could be obtained through an independent
competitive process conducted by the City.
The Fire Department qualifies to participate in the GSA contract due to mutual aid
agreements in place whereby the Department responds to fires on federal government
property. Based on an independent quotation, use of the contract will save the City
approximately $6000.00.
Funds for this purchase are available in the following accounts: $4,016.00 in Account 415-
6075-50015 Airport Rescue, Specialized Equipment Account and $11,500.00 in Account
1 21-3523-5001 0 Fire Safety Augmentation, Office Furniture & Equipment Account.
HAROLD E. GOOD BAR YA. PREET
Procurement Manager Fire Chief
APPROVED:
REVIEWED BY DEFT.OF FINANCE
City anager"
Attachment: 1 Minute Order
MINUTE ORDER NO.
APPROVING THE PURCHASE OF FOUR
TREADMILLS FROM STAR TRAC BY
UNISEN, INC. OF IRVINE, CA VIA
PARTICIPATION IN A U.S. GENERAL
SERVICES ADMINISTRATION CONTRACT
IN THE AMOUNT OF $3,450.00 PER
MACHINE PLUS TAXAND DELIVERY, FOR
A TOTAL AMOUNT OF $15,516.00 FOR
USE IN THE MAINTENANCE OF THE
FITNESS/CONDITIONING OF FIRE
DEPARTMENT PERSONNEL.
I HEREBY CERTIFY THAT this Minute Order approving the purchase of four treadmills from
Star Trac by Unisen, Inc. of Irvine, CA via participation in a U.S. General Services
Administration contract in the amount of$3,450.00 per machine plus tax and delivery, for
a total amount of$15,516.00 for use in the maintenance of the fitness/conditioning of Fire
Department personnel, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof on the 18th day of October, 2000.
TRICIA SANDERS
City Clerk