HomeMy WebLinkAbout10/4/2000 - STAFF REPORTS (8) 7
DATE: October 4, 2000
TO: City Council
FROM: City Engineer
CONTRACT SERVICES AGREEMENT FOR MATERIALS TESTING
RECOMMENDATION:
That the City Council approve a Contract Services Agreement with Professional
Service Industries, Inc., in the amount of$10,945.00, for materials testing, services
and reports for construction of improvements related to the Mid Valley Parkway
Phase III, City Project No. 99-13.
BACKGROUND:
On August 2, 2000, City Council awarded the contract for construction of the Mid
Valley Parkway Phase III, City Project No. 99-13, to Granite Construction Co. This
project will construct a dedicated west-bound traffic lane to the Airport Extension
Road;widen the intersection at Gene Autry Trail and Ramon Road to provide three
through-traffic lanes, two left-turn lanes, and dedicated right-turn lanes; and make
modifications to the underground storm drain system and traffic signal
improvements. It is the City's third and final Mid Valley Parkway Project, of which
50% is funded by the Coachella Valley Association of Governments (CVAG)
Regional Measure A funds, and 50% financed by local Measure A funds.
The project occurs within State Highway 111 right-of-way, requiring oversight by
the California Department of Transportation (Caltrans). Their approval of the plans
and specifications for the project was granted through the issuance of an
encroachment permit to the City for the work. That permit, as well as the
conditions of the project, require compliance testing of materials used in the
construction of the improvements.
Staff sent Requests for Proposals to the following professional geotechnical
engineering firms specializing in materials testing: Earth Systems Southwest,
Professional Service Industries, Inc., and Sladden Engineering. Staff reviewed the
proposals received in response to this request, and recommends Professional
Service Industries, Inc., as the firm most qualified to perform the materials testing
services for the City.
Staff recommends that the City Council approve a Contract Services Agreement
with Professional Service Industries, Inc., in an amount not to exceed $10,945.00.
Sufficient funds are available in Measure A account No. 134-4498-50133 )Local
Measure AA MVP Ph 2), and 261-4491-50133 (MVP Ph 2 Ramon/Gene Autry).
�G%�1 , APPROVED:
DAVID J. BARAKIAN i onager
City Engineer
ATTACHMENTS:
1. Minute Order REVIEWED BY OWE OFRWCE
2. Agreement
G�
CITY OF PALM SPRINGS
Engineering Department
CONTRACT SERVICES AGREEMENT FOR
MID VALLEY PARKWAY PHASE III
CITY PROJECT 99-13
THIS CONTRACT SERVICES AGREEMENT(herein "Agreement") is made and entered into
this day of , 2000. by and between the CITY OF PALM SPRINGS, a
municipal corporation (herein "City") and PROFESSIONAL SERVICE INDUSTRIES, INC., (herein
"Contractor"). (The term Contractor includes professionals performing in a consulting capacity).
NOW, THEREFORE, the parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all of the terms and conditions of this
Agreement, the Contractor shall perform the work or services set forth in the "Scope of Services"
attached hereto as Exhibit "A" and incorporated herein by reference. Contractor warrants that all
work and services set forth in the Scope of Services will be performed in a competent, professional
and satisfactory manner.
1.2 Compliance With Law. All work and services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City
and any Federal, State or local governmental agency of competent jurisdiction.
1.3 Licenses, Permits Fees and Assessments. Contractor shall obtain at its sole
cost and expense such licenses, permits and approvals as may be required by law for the
performance of the services required by this Agreement.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Contractor shall be compensated in accordance with the "Schedule of Compensation" attached
hereto as Exhibit "B" and incorporated herein by this reference, but not exceeding the maximum
contract amount of Ten Thousand Nine Hundred Forty-five Dollars($10,945.00)("Contract Sum").
2.2 Method of Payment. Provided that Contractor is not in default underthe terms
of this Agreement, Contractor shall be paid as outlined in Exhibit "B", Schedule of Compensation.
3.0 COORDINATION OF WORK
3.1 Representative of Contractor. Paul Hoersting is hereby designated as being
the principal and representative of Contractor authorized to act in its behalf with respect to the work
and services specified herein and make all decisions in connection therewith.
3.2 Contract Officer. Tom Cartwright is hereby designated as being the
representative the City authorized to act in its behalf with respect to the work and services specified
herein and make all decisions in connection therewith ("Contract Officer"). The City Manager of City
shall have the right to designate another Contract Officer by providing written notice to Contractor.
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RevoM 09/01/98 6 h z
EXHIBIT "A"
SCOPE OF SERVICES
The Contractor shall provide materials testing, services, and reports for construction of
improvements related to the Mid Valley Parkway Phase III, City Project 99-13, within 24 hours
advance notification by the City, as follows:
Task 1 — Sampling and Testing
Obtain material samples as directed by the City required to perform material quality tests on existing
subgrade material, imported base material, imported asphalt concrete pavement material, and
imported Portland cement concrete material necessary to determine compliance with material quality
specifications.
Perform relative compaction tests of the compaction of storm drain trench backfill, existing subgrade
material beneath curbs and street sections, compaction of imported base material within street
sections, and compaction of imported asphalt concrete pavement, as directed by the City, necessary
to determine compliance with backfill compaction specifications.
Task 2 — Laboratory Tests
Perform the following laboratory tests: Comp. Moisture Density Relationship (ASTM D-1557), R-
Value, Base Gradations (ASTM C117, C136), Concrete Compressions, and Asphalt Extractions.
Task 3 — Final Report
The Contractor shall provide a final report of materials testing upon completion of the project.
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xuvisodu9/01/98 EXHIBIT "A" 6.4
SCOPE OF SERVICES
EXHIBIT "B"
SCHEDULE OF COMPENSATION
Based on the attached Exhibit"A", Scope of Services, the fees required to provide materials testing,
services, and reports for construction of improvements related to the Mid Valley Parkway Phase III,
City Project 99-13, shall be paid as unit rate fees to the Contractor as follows:
Task 1 — Sampling and Testing
Materials sampling and testing (existing subgrade material, imported base material, imported asphalt
concrete pavement material, and Portland cement concrete material):
Estimated Quantity:
Technician - 180 hours @ $36.00 per hour ................................................................... $6,480.00
Vehicle Usage - 32 days @ $25 per day........................................................................... $800.00
Sample Pickup — 18 hours @ $35,00 per hour.................................................................. $630.00
TotalFee.............................. ...... ................................................................................ $7,910.00
Task 2 — Laboratory Tests
Performance of the following laboratory tests:
Estimated Quantity:
Moisture Density (ASTMD-1557): 2 @ $140.00 per test............. ..................................... $280.00
R-Values: 1 @ $255 per test....................................................... .......... ........................ $255.00
Gradations: 4 @ $55.00 per test ........ ............................................................................ $220.00
Concrete Compressions: 60 @ $14.00 per test ............................................................... $840.00
Asphalt Extractions: 6 @ $140.00 per test....................................................................... $840.00
Engineering Services: 4 hours @ $115.00 per hour......................................................... $460.00
TotalFee...................................................................................................................... $2,895.00
Task 3 — Final Report
Provide a final report of materials testing upon completion of the project:
TotalFee..... ...................................... ..................................... ..................... ................ $140.00
Total Contract Fee (Not to Exceed).................................. ........................................ $10,945.00
Payment shall be made after completion of the task, or portion thereof, and within 30 days after the
City's receipt and approval of an invoice therefore.
PS2A27T099999-3000Cu22693 2 mOy'22/95
Re,,,zn 09n01/98 EX_Hf BIT "B"
SCHEDULE Of COMPENSATION
MINUTE ORDER NO.
APPROVING A CONTRACT SERVICES AGREEMENT
WITH PROFESSIONAL SERVICE INDUSTRIES, INC., IN
THE AMOUNT OF $10,945.00. FOR MATERIALS
TESTING, SERVICES AND REPORTS FOR
CONSTRUCTION OF IMPROVEMENTS RELATED TO THE
MID VALLEY PARKWAY PHASE III, CITY PROJECT NO.
99-13.
I HEREBY CERTIFY that this Minute Order approving a Contract Services Agreement with
Professional Service Industries, Inc., in the amount of$10,945.00, for materials testing, services
and reports for construction of improvements related to the Mid Valley Parkway Phase III, City
Project No. 99-13, was approved by the City Council of the City of Palm Springs, California, in a
meeting thereof held on the 4th day of October, 2000.
PATRICIA A. SANDERS
City Clerk
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