HomeMy WebLinkAbout10/4/2000 - STAFF REPORTS (6) DATE: October 4, 2000
TO: City Council
FROM: Assistant City Manager-Special Projects
TEMPORARY HOLD ROOM ARCHITECTURAL CONTRACT- GENSLER
RECOMMENDATION:
It is recommended that City Council approve an Architectural Design Contract with
Gensler for the Airport's temporary hold room replacement project.
BACKGROUND:
In July,the Airport Commission and City Council selected Gensler as the architect for
the Airport's temporary hold room replacement project and authorized staff to
negotiate an agreement for the work. A proposed agreement has been negotiated
and is attached. The following summarizes this phase of the work:
Scope: Conceptual Design - three alternatives will be developed; an
alternatives booklet will be developed; the selected alternative will
have presentation drawings prepared.
Cost: Design Work $25,000.
Renderings 4,000.
Reimbursables 2,500.
Total (not to exceed) $32,000.
Schedule: Three months
Funds are available for this design work in the 2000/01 Airport Budget, account
number 415-6400-56044, Hold Room Design. Attached is a Minute Oder for City
Council consideration which would approve the professional services contract.
ALLEN F. SMOOT, AAE
Assistant City Manager-Special Projects
APPROVED
City Maff6ger
ATTACHMENTS
1. Minute Order
2. Contract
REVIEWED BY DEPT.OF FINANCE
CITY OF PALM SPRINGS
CONTRACT SERVICES AGREEMENT FOR
PALM SPRINGS INTERNATIONAL AIRPORT
Hold Rooms - Gates 1, 2 & 3
Architectural Services
THIS CONTRACT SERVICES AGREEMENT (herein "Agreement") is made and entered into
this _ day of , 2000, by and between the CITY OF PALM SPRINGS, a municipal corporation
(herein "City") and GENSLER, (herein "Contractor"). (The term Contractor includes professionals
performing in a consulting capacity).
NOW, THEREFORE, the parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all of the terms and conditions of this
Agreement, the Contractor shall perform the work or services set forth in the "Scope of Services and
Special Conditions" attached hereto as Exhibit "A" and incorporated herein by reference. Contractor
warrants that all work and services set forth in the Scope of Services will be performed in a competent,
professional and satisfactory manner.
1.2 Compliance With Law. All work and services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes,rules, and regulations of the City and any
Federal, State or local governmental agency of competent jurisdiction.
1.3 Licenses, Permits. Fees and Assessments. Contractor shall obtain at its sole cost
and expense such licenses, permits and approvals as may be required by law for the performance of the
services required by this Agreement.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contractor
shall be compensated in accordance with the "Schedule of Compensation&Performance" attached hereto
as Exhibit "B" and incorporated herein by this reference,but not exceeding the maximum contract amount
of Thirty-two Thousand Dollars ($32,000).
2.2 Method of Payment. Provided that Contractor is not in default under the terms of
this Agreement, Contractor shall be paid as outlined in Exhibit "B", Schedule of Compensation.
3.0 COORDINATION OF WORK
3.1 Representative of Contractor. Andy Cohen is hereby designated as being the
principal and representatives of Contractor authorized to act in its behalf with respect to the work and
services specified herein and make all decisions in connection therewith.
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EXHIBIT "A"
SCOPE OF SERVICES
Contractor to perform Conceptual Design work for the replacement of the existing temporary hold
rooms at Gates 1 2 & 3 at the Palm Springs International Airport. Project Issues and Concept Design
process shall be as outlined in the Gensler letter dated September 14, 2000.
The project will include a minimum of three (3) alternatives. These alternatives and the desired
alternative will be incorporated into a Conceptual Design booklet documenting all of the alternatives and
providing rough order of magnitude cost estimates for each alternative. The selected alternative shall be
developed into presentation drawings including a rendered floor plan and section, showing the existing and
proposed work.
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EXHIBIT "B"
Schedules & Compensation
Schedule:
The following schedule shall apply:
Item Scope Days to Complete
(1) Develop three alternative 21 calendar days from Notice-to-Proceed
Conceptual Designs
(2) Finalize Concept Design booklet with 14 calendar days from selection of
preferred alternative outlined (30 copies) preferred alternative
(3) Prepare presentation drawings of 14 calendar days from selection
preferred alternative of preferred alternative
Compensation:
Contractor to be compensated monthly based on the percentage of work completed in each of the
following categories:
Work items I & 2 above:
Gensler $19,000
Brandow and Johnson $ 3,000
MEP 3,500
Subtotal $25,500
Work item 3 above:
Rendered presentation drawings $ 4,000
Subtotal $ 4,000
Reimbursables @ cost plus 10% not
to exceed $ 2,500
Subtotal $ 2,500
Total Not to Exceed $32,000
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MINUTE ORDER NO.
APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH GENSLER FOR
ARCHITECTURAL DESIGN SERVICES FOR
THE AIRPORT'S TEMPORARY HOLD ROOM
REPLACEMENT PROJECT.
I HEREBY CERTIFY that this Minute Order, approving a
Professional Services Agreement with Gensler for Architectural
Design Services for the Airport's Temporary Hold Room
Replacement Project, was adopted by the City Council of the
City of Palm Springs, California, in a meeting thereof held on
the 4'" day of October 2000.
PATRICIA A. SANDERS
City Clerk
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