HomeMy WebLinkAbout19537 - RESOLUTIONS - 6/2/1999 RESOLUTION NO. 19537
OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AUTHORIZING THE
' DESTRUCTION OF CERTAIN MUNICIPAL
RECORDS PURSUANT TO SECTION 34090 OF
THE CALIFORNIA GOVERNMENT CODE.
WHEREAS Section 34090 of the California Government Code permits the
destruction of Municipal records which are at least two years of
age and which are no longer needed nor necessary to be retained by
the City; and
WHEREAS the City Manager, City Clerk, and Director of Finance and
Treasurer have reviewed such records to be destroyed, as herein set
forth, and hereby request approval of said destruction;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Palm Springs, that the following Municipal records are to be
cremated or, if possible and where appropriate, to be included with
other waste paper for recycling:
1911 Act Assessment Receipts, Bondholder Collection
Lists, and Paid to Bond-holder Receipts dated prior to
July 1, 1995
Bond and Trust and/or Trust and Agency Receipts accounted
for and/or released prior to July 1, 1995
Purchase Requisition and Purchase Orders dated prior to
July 1, 1995
Cash Control Ledgers, Revenue Ledgers and Appropriation
Ledgers dated prior to July 1, 1988
City Treasurer's Revolving Fund Receipts and Disbursement
Records and Paid Checks dated prior to July 1, 1995
Claims and Demands and supporting vouchers paid prior to
July 1, 1988
Adjusting Journal Entries and supporting documentation
dated prior to July 1, 1988
Accounts Payable and Payroll Checks dated prior to July
1, 1992
Payroll Check Registers and Journals dated prior to July
1, 1992
Paid checks for 1911 Act Assessments account and Bond and
Trust and/or Trust and Agency account dated prior to July
' 1, 1995
Daily Cash Reports and Receipts dated prior to July 1,
1995
Golf Course Daily Receipts Reports dated prior to July 1,
1995 ✓
Departmental Payroll Time Cards, Time Reports and Time
Sheets dated prior to July 1, 1992
Resolution No. 19537
Page 2
Payroll Distribution Sheets and Registers dated prior to 150 5 Z
July 1, 1992
Sewer Service Charge Receipt Stubs received prior to July
1, 1995
Sewer Service Charge Revenue and Customer Account Balance ,
Ledgers dated prior to July 1, 1995
Transient Occupancy Tax Returns, files and records dated
prior to July 1, 1992
Miscellaneous Accounts Receivable ledgers and records,
including but not limited to, invoices, billing memoranda
and correspondence related thereto dated prior to July 1,
].995
Various Finance Department Monthly and/or Annual Activity
Reports issued prior to July 1, 1995
Miscellaneous closed Finance Department and City
Treasurer's correspondence files dated prior to July 1,
1995
Miscellaneous remittance advised, notices and
correspondence from other agencies dated prior to July 1,
1995
Business License and Dance License Applications, related
inspection requests, and license copies and records dated
prior to July 1, 1995
Daily Cash Balance Reports dated prior to July 1, 1995 '
Treasurer's Monthly Cash Reports dated prior to July 1,
1995
Bank Statements and Reconciliations for all City Bank
Accounts dated prior to July 1, 1995
Dog Licenses dated prior to July 1, 1995
Consent to destruction of above records is hereby given:
City Attorney
ADOPTED the 2nd day of ,1imp , 1999.
AYES: Members Barnes, Hodges, Oden, Reller-Spurgin and Mayor Kleindienst
NOES: None
ABSENT: None
ATTEST: C TY PALM PR G CALIFORNIA
by ,Cit erk City Mkhager
REVIEWED & APPROVED AS TO FORM /rG >