HomeMy WebLinkAbout19399 - RESOLUTIONS - 11/4/1998 RESOLUTION NO. 19399
OF THE CITY OF PALM SPRINGS,
CALIFORN:IA, AUTHORIZING THE
DESTRUCTION OF CERTAIN MUNICIPAL
RECORDS PURSUANT TO SECTION 34090 OF
THE CALIFORNIA GOVERNMENT CODE. '
WHEREAS Section 34090 of the California Government Code permits the
destruction of Municipal records which are at least two years of
age and which are no longer needed nor necessary to be retained by
the City; and
WHEREAS the City Manager, City Clerk, and Director of Finance and
Treasurer have reviewed such records to be destroyed, as herein set
forth, and hereby request approval of said destruction;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Palm Springs, that the following Municipal records are to be
cremated or, if possible and where appropriate, to be included with
other waste paper for recycling:
1911 Act Assessment Receipts, Bondholder Collection
Lists, and Paid to Bond-holder Receipts dated prior to
July 1, 1994
Bond and Trust and/or Trust and Agency Receipts
accounted for and/or released prior to July 1, 1994
Purchase Requisition and Purchase Orders dated prior to '
July 1, 1994
Cash Control Ledgers, Revenue Ledgers and Appropriation
Ledgers dated prior to July 1, 1987
City Treasurer' s Revolving Fund Receipts and
Disbursement Records and Paid Checks dated prior to July
1, 1994
Claims and Demands and supporting vouchers paid prior to
July 1, 1986
Adjusting Journal Entries and supporting documentation
dated prior to July 1, 1987
Accounts Payable and Payroll Checks dated prior to July
1, 1991
Payroll Check Registers and Journals dated prior to July
1, 1991
Paid checks for 1911 Act Assessments account and Bond '
and Trust and/or Trust and Agency account dated prior to
July 1, 1994
Daily Cash Reports and Receipts dated prior to July 1,
1994
Golf Course Daily Receipts Reports dated prior to July
1, 1994
Departmental Payroll Time Cards, Time Reports and Time
Sheets dated prior to July 1, 1991
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Payroll Distribution Sheets and Registers dated prior to
July 1, 1991
Sewer Service Charge Receipt Stubs received prior to
July 1, 1994
' Sewer Service Charge Revenue and Customer Account
Balance Ledgers dated prior to July 1, 1994
Transient Occupancy Tax Returns, files and records dated
prior to July 1, 1991
Miscellaneous Accounts Receivable ledgers and records,
including but not limited to, invoices, billing
memoranda and correspondence related thereto dated prior
to July 1, 1994
Various Finance Department Monthly and/or Annual
Activity Reports issued prior to July 1, 1994
Miscellaneous closed Finance Department and City
Treasurer' s correspondence files dated prior to July 1,
1994
Miscellaneous remittance advised, notices and
correspondence from other agencies dated prior to July
1, 1994
Business License and Dance License Applications, related
' inspection requests, and license copies and records
dated prior to July 1, 1994
Daily Cash Balance Reports dated prior to July 1, 1994
Treasurer' s Monthly Cash Reports dated prior to July 1,
1994
Bank Statements and Reconciliations for all City Bank
Accounts dated prior to July 1, 1994
Dog Licenses dated prior to July 1, 1994
Consent to destruction of above records is hereby given:
)WUAII�-
Ci -torney
ADOPTED the 4th day of November 1996 _
AYES : Members Barnes, Hodges, Oden and Reller-Spurgin
' NOES: None
.ABSENT: Mayor Kleindienst
ATTEST: CI Y 0 P S, CALIFORNIA
by
City'-Clerk City M ager
REVIEWED & APPROVED AS TO FORM '
U