HomeMy WebLinkAbout19194 - RESOLUTIONS - 2/4/1997 RESOLUTION NO. 19194
OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN MUNICIPAL
RECORDS PURSUANT TO SECTION 34090 OF
THE CALIFORNIA GOVERNMENT CODE.
WHEREAS Section 34090 of the California Government Code permits the '
destruction of Municipal records which are at least two years of
age and which are no Longer needed nor necessary to be retained by
the City; and
WHEREAS the City Manager, City Clerk, and Director of Finance and
Treasurer have reviewed such records to be destroyed, as herein set
forth, and hereby request approval of said destruction;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Palm Springs, that the following Municipal records are to be
cremated or, if possible and where appropriate, to be included with
other waste paper for recycling:
1911 Act Assessment Receipts, Bondholder Collection
Lists, and Paid to Bond-holder Receipts dated prior to
July 1, 1993
Bond and Trust and/or Trust and Agency Receipts accounted
for and/or released prior to July 1, 1993
Purchase Requisition and Purchase Orders dated prior to
July 1, 1993 '
Cash Control Ledgers, Revenue Ledgers and Appropriation
Ledgers dated prior to July 1, 1986
City Treasurer's Revolving Fund Receipts and Disbursement
Records and Paid Checks dated prior to July 1, 1993
Claims and Demands and supporting vouchers paid prior to
July 1, 1984
Adjusting Journal Entries and supporting documentation
dated prior to July 1, 1986
Accounts Payable and Payroll Checks dated prior to July
1, 1990
Payroll Check Registers and Journals dated prior to July
1, 1990
Paid checks for IL911 Act Assessments account and Bond and
Trust and/or Trust and Agency account dated prior to July
1, 1993
Daily Cash Reports and Receipts dated prior to July 1,
1993 '
Golf Course Daily Receipts Reports dated ];prior to July 1,
1993
Departmental Payroll Time Cards,, Time Reports and Time io$
Sheets dated prior to July 1, 1990
R19194
Page 2
Payroll Distribution Sheets and Registers dated prior to
July 1, 1990
Sewer Service Charge Receipt Stubs received prior to July
1, 1993
Sewer Service Charge Revenue and Customer Account Balance
Ledgers dated prior to July 1, 1993
Transient Occupancy Tax Returns, files and records dated
prior to July 1, 1990
Miscellaneous Accounts Receivable ledgers and records,
including but not limited to, invoices, billing memoranda
and correspondence related thereto dated prior to July 1,
1993
Various Finance Department Monthly and/or Annual Activity
Reports issued prior to July 1, 1993
Miscellaneous closed Finance Department and City
Treasurer's correspondence files dated prior to July 1,
1993
Miscellaneous remittance advised, notices and
correspondence from other agencies dated prior to July 1,
1993
Business License and Dance License Applications, related
inspection requests, and license copies and records dated
prior to July 1, 1993
Daily Cash Balance Reports dated prior to July 1, 1993
Treasurer's Monthly Cash Reports dated prior to July 1,
1993
Bank Statements and Reconciliations for all City Bank
Accounts dated prior to July 1, 1993
Dog Licenses dated prior to July 1, 1993
Consent to destruction of above records is hereby given:
City Atto
ADOPTED the 4th day of February 1998 •
AYES: Members Barnes, Hodges, Oden, Reller-Spurgin and Mayor Kleindienst
NOES: None
ABSENT: None
ATTEST: CITY N S CALIFORNIA
City Clerk City Ma ha er
REVIEWED & APPROVED AS TO FORM