HomeMy WebLinkAbout9/20/2000 - STAFF REPORTS (13) DATE: September 20, 2000
TO: City Council
FROM: Risk Management Specialist II and Procurement Manager
AUTHORIZATION OF ADDITIONAL EXPENDITURES FOR DAMAGE REMOVAL AT 538
NORTH PALM CANYON DRIVE—THE PALM CANYON THEATRE.
RECOMMENDATION:
It is recommended that the City Council authorize an increase in the scope of work
performed by Har-Bro, Inc., total additional cost not to exceed $26,000, for the damage
removal of the southeast wing at 538 North Palm Canyon Drive. All costs will be
reimbursed by insurance.
BACKGROUND:
On July 5, 2000 the City Council ratified authorization of expenditures for emergency repairs
and clean up at the theatre, not to exceed $50,000, Resolution No. 19819. Har-Bro, Inc.,
providing the lowest quote of three, was utilized to perform emergency structural cleaning,
and roof, ceiling and miscellaneous repairs that were essential in order to allow occupancy
in the costume rooms, offices, lobby, and theatre.
Due to the extent of the structural damage to the southeast wing, this section was boarded
up, outside debris was removed and area was secured with chain link fence the following
day. The City Council was advised that a staff report would be brought back to the Council
to address the structural damage of the southeast wing.
On August 2, 2000 the City Council authorized design services with Interactive Design
Corporation (Reuel Young, AIA), not to exceed $10,000 (Phase 1 and 2), Minute Order No.
6691, for evaluation of the existing conditions and to define the scope and prepare base
drawings for the repair and restoration of the fire-damaged portion of 538 North Palm
Canyon Drive.
On August 15, 2000 the Architect and Structural Engineer, along with the Insurance
Adjuster, Procurement Manager, City Building Official, and Plans Examiner, conducted an
on-site conference and field verification of the fire damage to the southeast wing. They
agreed that in order to determine the full scope of all restoration work and prepare bid
documents, it was first necessary to complete the damage removal of the southeast wing.
Although asbestos testing was complete, tests for the existence of lead based paint had not
been conducted prior to this meeting. It was decided that it was essential that this test be
completed prior to moving forward with any damage removal.
On August 23, 2000 an inspection was conducted to analyze lead based paint presence.
The lead test results indicated that several interior and exterior components tested positive.
On September 6, 2000 the project team again met to discuss the existence of lead and how
to best coordinate the lead and asbestos abatement with the damage removal. Since the
removal/abatement process is integral to the overall damage removal work, the team
strongly recommends that Har-Bro's scope of work be increased to corny out the damage
removal/abatement services. Har-Bro is familiar with all site conditions having successfully
carried out the first stage of the remedial process to bring the theatre itself back on line.'
Har-Bro will sub-contract with Brickley Environmental, a firm that specializes in removal of
hazardous materials and has successfully performed services for the city on prior
occasions. Har-Bro will coordinate the abatement and damage removal work.
The damage removal work must be completed prior to gaining access to the interior of the
southeast wing for an accurate assessment of the scope of services required for full
restoration of the building. It is anticipated that the damage removal will be completed prior
to November 10, 2000.
Once the full scope of services is known, the Architect will prepare formal bid documents for
the restoration of the southeast wing. Sufficient funds are available in the Palm Canyon
Theat it Repair account #261-1395-54024. The City will be reimbursed for the cost
by i ura ce.
7/
( DAN SCON __HAROLD E. GOOD
Risk Management Specialist II Procurement Manager
APPROVED:
City Manager
Attachments:
1. (1) Minute Order
REYIkYO BYWE OFFINANCE
'24 2P
MINUTE ORDER NO.
AUTHORIZING AN INCREASE IN THE SCOPE OF WORK
PERFORMED BY HAR-BRO, INC., TOTAL ADDITIONAL COST NOT
TO EXCEED $26,000, FOR THE DAMAGE REMOVAL OF THE
SOUTHEAST WING AT 538 NORTH PALM CANYON DRIVE - THE
PALM CANYON THEATRE WITH ALL COSTS TO BE REIMBURSED
BY INSURANCE.
I HEREBY CERTIFY THAT this Minute Order authorizing an increase in the scope of work
performed by Har-Bro, Inc., total additional cost not to exceed $26,000, for the damage removal of the
southeast wing at 538 North Palm Canyon Drive — The Palm Canyon Theatre with all costs to be
reimbursed by insurance, was adopted by the City Council of the City of Palm Springs, California in a
meeting thereof held on the 20th day of September, 2000.
PATRICIA A. SANDERS
City Clerk
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