HomeMy WebLinkAbout18834 - RESOLUTIONS - 6/5/1996 RESOLUTION NO. 18834
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, ESTABLISHING A NEW
REPLACEMENT POLICY FOR CITY EQUIPMENT.
WHEREAS Resolution No. 14138, adopted on February 3, 1982, modified the City Equipment '
Replacement Policy established by Resolution No. 8621, adopted (November 8, 1966; and
WHEREAS equipment reliability and longevity has increased as technology has been perfected
subsequent to the last update of the Equipment Replacement Policy; and
WHEREAS staff, utilizing best managernent practices during the City's continuing efforts to
balance its budget, has endeavored to extend the service of City equipment beyond the
established policy life of the equipment; and
WHEREAS it is now desirable to establish a new Equipment Replacement Policy to formally
increase the length of time or mileage the vehicles will be operated by the: City before
replacement; and
WHEREAS it is also desirable to incorporate language related to the introduction of alternate
fuel vehicles in the City fleet,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs that:
Section l: Resolution #14138 and any and all other previous Resolutions related to the
City Equipment Replacement are hereby rescinded. ,
Section II. Replacement Schedule: City vehicles shall be replaced in accordance with the
following schedule, provided that the Assistant Director of Transportation,
Surface Transportation & Energy (Fleet Manager) shall have the responsibility
of determining whether exceptionally good or exceptionally poor vehicles shall
be replaced in accordance with the Replacement Schedule or possibly retained
for a greater or lessor period, and upon such determination, departure from the
schedule is allowed, subject to the approval of the Director, Department of
Transportation:
REPLACEMENT SCHEDULE
Vehicle Type Replacement
1 . Motorcycles 4 years*
2. Staff cars 6 years eir 70,000 miles
(Bought Used)
3. Police Patrol Units 3 years or 90,000 miles
4. Police Detective Units 6 years or 70,000 miles
(Bought Used) '
6. Truck & Pickuips
A. Light Duty 8 years or 80,000 miles
(Up To 3/4 Ton)
B. 1 Ton & Over 10 years
*Note: Age is based on model year.
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6. Specialized Equipment To be determined by the Fleet
(Such as Fire Trucks Manager in consultation with the
Sweepers, etc.) user Department, subject to the
approval of the Director,
Department of Transportation based
on physical inspection and analysis
of current operating cost data and
' mandated Regulations.
7. Equipment Loss Due To Accident Immediately.
Section III. Vehicle Assignment/Rotation: Authorized vehicles are assigned to the various
user departments via the budget process. User departments shall determine
whom within their department utilizes which vehicle, except that the City
Manager shall authorize and assign take-home vehicles. The Fleet Manager,
after consulting with user departments, and with the consent of the Director,
Department of Transportation, may rotate vehicles between user departments
for operational efficiency or to extend the useful life of said vehicle.
Section IV. Methods of Acquisition: The Fleet Manager shall acquire City equipment in
accordance with the City's Procurement Ordinance.
Section V. Methods of Disposal: The Fleet Manager shall dispose of surplus equipment in
accordance with the City's Procurement Ordinance. Surplus equipment may be
traded in on new or used equipment provided that the value of the trade shall
be included as part of the total expenditure for the purpose of determining
Procurement Ordinance limits compliance.
Section VI. Alternate Fuel Vehicles: The Fleet Manager shall make every effort to
' incorporate alternate fuel vehicles within the fleet via purchase or conversion.
Whenever a vehicle is replaced, that operationally is suited for alternate fuel
usage, there is a proven track record for the specific type of vehicle being
replaced, and the specific "engine family" is approved for use in California by
the California Air Resources Board, the bid shall include a comparison of
gasoline/diesel equipment vs alternate fuel equipment.
Section VII. Accessories: After market accessories that are purchased to properly equip a
piece of equipment to carry out its designated function, shall be included in the
overall capital cost component of the City's Motor Vehicle Replacement
account for the particular vehicle to ensure the vehicle user department bears
the full cost of its equipment.
Section VIII. Reporting Format: When a vehicle is being replaced requiring City Council
approval, the Staff Report shall include the following information:
Vehicle type, Identification Number of the vehicle (except for undercover
vehicles), vehicle use characteristics, description of why it is being
replaced, special needs or equipment, alternate fuel options/discussion.
ADOPTED this 5th day of June , 1996.
AYES: Members Barnes, Hodges, Oden, Spurgin and Mayor Kleindienst
NOES: None
ABSENT: None
ATTEST: CITY =11ORNIA
By
-pity Clerk City Man ge
REVIEWED & APPROVED AS TO FORM .)-