HomeMy WebLinkAbout18803 - RESOLUTIONS - 4/3/1996 RESOLUTION NO. 1.8803
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, ESTABLISHING GENERAL GUIDELINES FOR THE
CONDUCT OF VARIOUS BOARD AND COMMISSION MEETINGS, AND
RESCINDING RESOLUTION NO. 18723 .
' BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, AS
FOLLOWS:
Section 1 . That unless otherwise provided by law or by
ordinance or resolution of the City Council, boards
and commissions shall serve in an advisory capacity
to the City Council, who shall have final authority
to establish all rules, regulations, and policies
of the City. However, it is the desire of the City
Council that boards and commissions assist the
Council by recommending policies, guidelines, and
programs for legislative action within areas of
their jurisdiction.
Section 2 . That in developing such policy recommendations,
board and commission members may seek community
input through personal contact, working with
various special-interest groups and holding public
hearings when appropriate, to thoroughly review all
proposals before final action is taken.
Section 3 . That when acting as a hearing body in a quasi-
judicial manner, members of boards and commission
should refrain from independent investigations or
' prejudgment of the matter. The matter shall be
judged only on the basis of documents, testimony,
and other evidence presented at the hearing,
available to all, and made a part of the record.
Members should not express an opinion concerning
the merits of the matter prior to such hearing.
Section 4 . That in the absence of a .rule to govern a point or
procedure or the making of a motion, Roberts Rules
of Order, newly revised, shall be used as a guide.
Each board and commission may adopt any other
parliamentary or procedural rules for the conduct
of meetings as they deem appropriate, so long as
such rules are not in conflict with any rule or
regulation of the City Council or State law. Such
rules may include rules governing decorum and the
appropriate conduct of members and the public.
Section 5 . That all board and commission meetings shall be
televised after July 1, 1.996, unless the City will
incur significant economic expense.
Section G . That boards and commissions shall allow a time at
each meeting for public comment where the
interested members of the public can introduce
and/or comment on issues which may or may not
relate to the agenda, consistent with provisions of
the Brown Act.
Section 7. That staff reports on agenda items should be
prepared sufficiently in advance to allow for
review by interested citizens and members of the
board or commission; such agenda shall be made
available to the public 72 hours prior to the
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regularly scheduled agenda, and shall comply with
the Brown Act. The City Manager, or his designee
will seek media assistance in publicizing pertinent
agenda :items and disseminating information about
specific proposals .
Section 8 . That the City Council will hold joint study
session/workshops with boards or commissions on an '
as-needed basis . A general orientation for all
boards and commissions, to address such topics as
the Brown Act, conflicts of interest, statements of
economic: interest, meeting procedures :including
Roberts Rules of Order, and due process, shall be
conducted annually in June, or as soon thereafter
as practicable.
Section 9 . That each board or commission shall prepare an
annual :report on its accomplishments in the past
year and goals for the following fiscal year, which
shall be submitted to the City Council by March 1,
for the Council' s review, revision, and/or
approval. . The work plan should include goals to be
accomplished at least quarterly. The approved work
program for the following year shall be reviewed by
each board or commission with its new members whose
terms commence on July 1 .
Section 10 . That boards and commissions shall not as a body
take positions on local election issuers, or on
candidates for office. Nothing herein shall limit
individual members from expressing opinions or
personal preferences as private citizens, either
orally or in writing, and in doing so, members '
should state clearly that such views are personal
and do not represent those of the board or
commission.
Section 11 . Resolution No. 18723 previously establishing
guidelines for the conduct of board and commission
meetings is hereby superseded and repealed in its
entirety.
ADOPTED this 3rd day of April 1996 .
AYES : Members Barnes, Hodges, Oden and Mayor Kleindienst
NOES : None
ABSENT: Member Spurgin
ATTEST: ITY OF PALM SPRI ALIFORNIA
BY
City Clerk _ ty M nager
REVIEWED & APPROVED
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