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HomeMy WebLinkAbout17680 - RESOLUTIONS - 11/6/1991 RESOLUTION NO. 17680 OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN MUNICIPAL RECORDS PURSUANT TO SECTION 34090 OF THE CALIFORNIA GOVERNMENT CODE. WHEREAS Section 34090 of the California Government Code permits the destruction of Municipal records which are at least two years of age and which are no longer needed nor necessary to be retained by ` the City; and WHEREAS the City Manager, City Clerk, and Director of Finance and Treasurer have reviewed such records to be destroyed, as herein set forth, and hereby request approval of said destruction; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, that the following Municipal records are to be cremated or, if possible and where appropriate, to be included with other waste paper for recycling; 1911 Act Assessment Receipts, Bondholder Collection Lists, and Paid to Bondholder Receipts dated prior to July 1 , 1987 Bond and Trust and/or Trust and Agency Receipts accounted for and/or released prior to July 1 ., 1987 Purchase Requisitions and Purchase Orders dated prior to July 1 , 1987 Cash Control Ledgers, Revenue Ledgers and Appropriation Ledgers dated prior to July 1 , 1980 City Treasurer's Revolving Fund Receipts and Disbursement Records and Paid Checks dated prior to July 1 , 1987 Claims and Demands and supporting vouchers paid prior, to July 1 , 1978 Adjusting Journal Entries and supporting documentation dated ,prior to July 1 , 1980 Accounts Payable and Payroll Checks dated prior to July 1 , 1984 Payroll Check Registers and Journals dated prior to July 1 , 1984 Paid checks for 1911 Act Assessments account and Bond and Trust and/or Trust and Agency account dated prior to July 1 , 1987 - Daily Cash Reports and Receipts dated prior to July 1 , '1987 Golf Course Daily Receipts Reports dated prior to July 1 , 1987 Departmental Payroll Time Cards, Time Report and lime Sheets dated prior to July 1 , 1984 Payroll Distribution Sheets and Registers dated prior to July 1 , 1984 Sewer Service Charge Receipted Stubs received prior to July 1 , 1987 Sewer Service Charge Revenue and Customer Account Balance Ledgers dated prior to July 1 , 1987 Res. No. 17680 Page 2 Transient Occupancy Tax Returns, files and records dated prior to July 1 , 1984 Miscellaneous Accounts Receivable ledgers and records, including but not limited to, invoices, billing memoranda and correspondence related thereto dated prior to July 1 , 1987 Various Finance Department Monthly and/or Annual Activity Reports issued prior to July 1 , 1987 Miscellaneous closed Finance Department and City Treasurer's correspondence files dated prior to July 1 , 1987 Miscellaneous remittance advised, notices and correspondence from other agencies dated prior to July 1 , 1987 ' Business License and Dance License Applications, related inspection requests, and license copies and records dated prior to July 1 , 1987 Daily Cash Balance Reports dated prior to July 1 , 1987 Purchasing Bids and vendor correspondence received prior to July 1 , 1987 Treasurer's Monthly Cash Reports dated prior to July 1 , 1987 Bank Statements and Reconciliations for all City Bank Accounts ' dated prior to July 1 , 1987 Dog Licenses dated prior to July 1 , 1987 Consent to destruction of above records is hereby given: CT'ty ttorney ADOPTED this 6th day of November , 1991 . AYES: Councilmembers Broich, Hodges, Murawski , Neel and Mayor Bono NOES: None ABSENT: None ATTEST. _ CI Y 0 M S ING IFORNIA City Clerk City Ma ager REVIEWED & APPROVED