HomeMy WebLinkAbout9/6/2000 - STAFF REPORTS (15) Date: September 6, 2000
To: City Council
From: Sr. Network Administrator via Director of Information Technology
APPROVING THE PURCHASE OF NEW COMPUTER WORKSTATIONS FROM DELL
COMPUTER CORPORATION VIA PARTICIPATION IN THE STATE OF CALIFORNIA
MULTIPLE AWARD SCHEDULE (CMAS) PROGRAM
RECOMMENDATION:
That City Council approve the purchase of 47 Dell OptiPlex personal Computers, two
laptop computers and one File Server from Dell Computer Corporation. These computers
will replace older/obsolete computers to meet the demands of current computer
applications via participation in the State of California Multiple Award Schedule (CMAS)
program in the amount of$99746.44,
BACKGROUND:
The City of Palm Springs is currently using computers that are in need of replacement.
Due to the rapid pace of technology in the computer industry today, we must replace
some of our older existing computers in order to meet the requirements placed on us by
our application vendors. We have recently replaced several of our users systems
through our Y2K update, but we still have many machines that are out of date. These
machines are unable to run certain applications and therefore cause users to have to
find other workstations to complete their tasks.
Staff recommends the purchase of these 29 computers to replace the older machines at
city hall that are still being used, as well as 18 computers, 2 laptops and one file server
at the Fire Department. The 29 newer computers at city hall will allow staff to run all
citywide installed applications by using computers that meet the software manufacturers
minimum specifications. The purchase of the Fire Departments 18 workstations, 2 laptop
computers, and one file server will allow complete networking and compatibility with the
citywide system.
The requested computer equipment is the "Standard" configuration roquired by most
"typical" application vendors. This will allow us flexibility when looking for new software.
The Fire Department has budgeted for the complete change-out of their Apple
Macintosh based computer network to the citywide standard (PC platform).
Phase one includes the purchase of 18 PC workstations, 2 laptop computers, and 8
printers for every fire station and all administration offices. Phase two will include the
installation of the wide area network microwave system to link all the remote sites
together. Phase two has also been budgeted.
The build-out of both phases within the next several months will allow the Fire
Department to:
/34
Be integrated with the citywide system for the finance system, payroll system,
procurement system, e-mail system, and Internet system.
Standardize maintenance, support, and network administration with staff from
the Information Services Division.
Provide a higher level of security and back-up utilizing the servers from City
Hall.
The Procurement Manager, in accordance with Municipal Code Section 3.12.270.6 has
researched the comparative costs, values and feasibility of using our own competitive
process versus utilization of a CMAS contract or other state contract. The Procurement
Manager finds that sufficient competition has been conducted to protect the public
interest and the total cost of equipment and service obtained through the CMAS contract
is less than the City would obtain through conducting an independent process.
The WAS program was established by the State of California to facilitate timely and
value effective procurement of communications and information technology related
products and services. The purchasing power of many governmental antities is
leveraged to provide lower pricing for all participants utilizing the program.
The cost to the City for participation in the CMAS program is 1.3% of the net purchase
price before taxes. That percentage goes back to the State to help defray administrative
costs of the program.
Funds are available for this Phase 1 purchase in current FY account: :
Funds are available for this purchase in the current budget account numbers:
001-1120-43010 Special Parts and repairs $40,511.43
001-20-3520-43200 Fire Administration $5,735.01
001-20-3520-50035 Fire Administration $24,000.00
121-20-3523-50015 Fire Safety Augmentation $22,500.00
121-20-3523-50035 Fire Safety Augmentation $3,500.00
415-60-6075-50015 Airport ARFF $3,500.00
APPROVED:
J�
``James R. Smith mes Runge
/Sr. Network Administrator jirectorctor of Information Technology
APPROVED:
David Ready E. ood
City Manager Procurement Manager
PREWED BY OEPL OF FINANCE
t /
MINUTE ORDER NO.
APPROVING THE PURCHASE OF 47 DELL OPTIPLEX
PERSONAL COMPUTERS, TWO LAPTOP COMPUTERS
AND ONE FILE SERVER TO REPLACE OLDER /
OBSOLETE COMPUTERS IN THE AMOUNT OF$99746.44.
I HEREBY CERTIFY that this Minute Order approving the purchase of 47 Dell OptiPlex
Personal computers, two Laptop computers and one file server to replace older/ obsolete
computers in the amount of$99746.44, was adopted by the City Council of the City of Palm
Springs, California, in a meeting thereof held on the 6th day of September, 2000.
PATRICIA SANDERS
City Clerk
I � �