HomeMy WebLinkAbout9/6/2000 - STAFF REPORTS (11) DATE: September 6, 2000
TO: City Council
FROM: City Engineer
SIXTH AMENDMENT TO CONTRACT SERVICE AGREEMENT WITH TAIT & ASSOC.,
INC.
RECOMMENDATION:
That the City Council approve the Sixth Amendment to Contract Services
Agreement No. 3827 with Tait &Associates, Inc., for design services in an amount
not to exceed $6,440.00, Underground Storage Tank Removal and Replacement,
City Project 95-17.
BACKGROUND:
On July 15, 1997, City Council approved Agreement No. 3827 with Tait &
Associates, Inc., for the preparation of design, specifications and engineer's
estimate for the removal and replacement of the underground fuel tanks at seven
sites throughout the City.
In 1973, EPA issued the Oil Prevention Regulation, which is codified at 40 CFR
Part 112 Abstract, to address the oil spill prevention provisions contained in the
Clean Water Act of 1972. The regulation forms the basis of EPA's oil spill
prevention, control and countermeasures, or SPCC program, which seeks to
prevent oil spills from certain aboveground and underground storage tanks. In
particular,the regulation applies to non-transportation-related facilities that 1) Have
an aboveground storage capacity of more than 660 gallons in a single tank, an
aggregate aboveground storage capacity of more than 1,320 gallons or a total
underground storage capacity of 42,000 gallons and 2) Could reasonably be
expected to discharge oil in harmful quantities into navigable waters of the United
States.
The regulation requires each operator or owner of a regulated facility to prepare an
SPCC Plan. The Plan is required to address the facility's design, operation and
maintenance procedures established to prevent spills from occurring, as well as
countermeasures to control, contain, clean up and mitigate the effects of an oil spill
that could affect navigable waters.
EPA proposed revisions to the Oil Pollution Prevention regulation in two phases.
EPA proposed its first set of revisions to the regulation on October 22, 1991. These
proposed revisions, in addition to strengthening and clarifying previous regulatory
language, outline the additional requirements for regulated oil storage and handling
facilities. On July 1, 1994, EPA finalized a second set of revisions to the Oil
Pollution Prevention regulations. The revisions incorporated the new requirements
added by the Oil Pollution Act of 1990 that direct facility owners or operators to
prepare, and in some cases submit to the federal government, plans for responding
to a worst-case discharge of oil.
Per the above EPA regulations, the City is to submit a Spill Prevention, Control and
Countermeasure Plan (SPCC)for the four(4) locations listed below. This work was
not included in the original scope of services with Tait & Associates because this
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Amendment No. 6 for Tait &Associates, CP No. 95-17
September 6, 2000
Page 2 of 2
this plan was not required during the design and their scope of services to the City
didn't include this work. This plan includes the following task for each site:
1. Data Review 2. Field Work - Site Inspection and Personnel Interviews
3. Spill Prevention, Control and Countermeasure Plan (SPCC) 4. Project
Management and Professional Engineer Certification
The four (4) locations are:
1885 Golf Club Drive 4375 Mesquite Avenue
3200 East Tahquitz Canyon 425 North Civic Drive
These locations contain new above ground tanks, recently installed under City
Project 95-17.
The cost for these four plans are $6,000.00 ($1,500.00 x 4).
Secondly, additional time for consultation was added to resolve fueling problems
to the following sites:
425 North Civic Drive 1885 Golf Club Drive Ave 34 Lift Station
The cost for this construction administration is $440.00 (5.5 hrs. x $80.00)
Funds are available in account number 001-4201-43200(Contractual Services)and
420-6800-50000 (WWTP Unscheduled Capital Projects)
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DAVID J. BARAKIAN
City Engineer
APPROVED:
j,City Manager
Attachment: Minute Order
Sixth Amendment to Agreement No. 3827
REVIEWED BY DK OF FINANCE
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AMENDMENT NO. 6 TO AGREEMENT NO. 3827 FOR
DESIGN SERVICES OF UNDERGROUND FUEL STORAGE TANKS
CITY PROJECT NO. 95-17
The following article of Agreement No. 3827 is hereby amended to read as follows:
1.01 SECTION 2.1, Contract Sum, is hereby amended to provide a maximum contract
amount of$127,799.00, an increase of$6,440.00.
2.0 EXHIBIT"A", Scope of Services, is hereby amended as follows:
Task A Submit a detailed spill prevention, control and counter-measure plan
(SPCC) for each of the following locations:
1885 Golf Club Drive (WWTP / Lift Station)
4375 Mesquite Avenue (WWTP)
3200 East Tahquitz Canyon (Civic Center)
425 North Civic Drive (City Hall)
The spill prevention, control and counter-measure plans shall include the following for
each location:
Data Review
Field Work- Site inspection and personnel interviews
Spill prevention, control and counter-measure plan and recommendations preparation
Project management and professional engineer certificate
Task B Consultation with City Staff to resolve fueling problems at the following
sites:
425 North Civic drive - Breakaway fuel dispensers were not functioning
correctly
1885 Golf Club Drive - Day tank for the generator was not receiving the
correct amount of fuel from the above ground tank
Ave. 34 Lift Station - Day tank was added to enable the generator to
start in the event of an emergency
3.0 EXHIBIT "C", Schedule of Compensation is hereby amended by adding the following:
SPCC $1,500.00 x 4 each = $6,000.00
Consultation $80.00 x 5.5 hrs. _ $ 440.00
Total not to exceed $6,440.00, payable upon satisfactory completion of each task or
approved portion thereof. All services shall be performed upon authorization by the
City.
Except as specifically amended by this Sixth Amended, all terms and provisions of Agreement
No. 3827, approved by the City Council on July 16, 1997, Minute order No. 5998, remains in
full force and effect.
DATED this Day of 12000.
ATTEST: CITY OF PALM SPRINGS,
a municipal corporation
City Clerk By:
City Manager
APPROVED AS TO FORM:
City Attorney
4A 3
(Corporations require two signatures: One from
each of the Following: A. Chairman of Board,
President, any Vice President: AND B. Secretary,
Assistant Secretary,
Treasurer, Assistant Treasurer, or Chief
Financial
Officer).
(Check one: _Individual_Partnership
Corporation)
CONTRACTOR: TAIT &ASSOCIATES
A. By:
Notarized Signature
Print Name & Title
B. By:
Notarized Signature
Print Name &Title
Mailing Address: 701 North Parkcenter Dr.
Santa Ana, CA 92705
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M E M O R A N D U M
DATE: September 20, 2000
TO: Engineering - Margo
FROM: Office of the City Clerk
RE: AMENDMENT NO. 6 TO AGREEMENT NO. 3827 FOR
DESIGN SERVICES OF UNDERGROUND FUEL
STORAGE TANKS, CP95-17
CC: Finance; File
Attached please find two copies of the above referenced Amendment#6 to
Agreement No. 3827, regarding Design Services of Underground Fuel Storage
Tanks, CP95-17, approved by the City council on 9-6-00, by Minute Order#6703.
Please forward one copy to the contractor and retain one copy for your files. I
have forwarded a copy to Finance and retained the necessary copies for our
records.
Should you have any questions, please let me know.
Barbr
Attachments
MINUTE ORDER NO.
APPROVING THE SIXTH AMENDMENT TO CONTRACT
SERVICES AGREEMENT NO. 3827 WITH TAIT & ASSOC.,
INC., FOR DESIGN SERVICES IN AN AMOUNT NOT TO
EXCEED $6,440.00, UNDERGROUND STORAGE TANK
REMOVAL AND REPLACEMENT, CITY PROJECT NO.95-17.
I HEREBY CERTIFY that this Minute Order approving the Sixth Amendment to Contract
Services Agreement No. 3827 with Tait & Associates, Inc., for design services in an
amount not to exceed$6,440.00, Underground Storage Tank Removal and Replacement,
City Project No. 95-17.,was approved by the City Council of the City of Palm Springs, California,
in a meeting thereof held on the 61h day of September 2000.
PATRICIA A. SANDERS
City Clerk
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