HomeMy WebLinkAbout11/10/1987 - MINUTES CITY OF PALM SPRINGS
CITY COUNCIL MINUTES 42 0
NOVEMBER 10, 1987
An Adjourned Regular Meeting of the City Council was called to order
by Mayor Bogert, in the Large Conference Room, City Hall , 3200
Tahquitz-McCallum Way, on Tuesday, November 10, at 3 p.m.
ROLL CALL: Present: Councilmembers Apfelbaum, Birer, Foster and
Mayor Bogert
Absent: Councilmember Smith
REPORT OF POSTING OF AGENDA:
The City Clerk reported that the Agenda was posted in
accordance with Council policy on November 6, 1987.
COMMUNITY REDEVELOPMENT AGENCY: Mayor declared the meeting adjourned
for the purpose of convening as the Community Redevelopment Agency;
after which, members reconvened as the City Council .
PUBLIC COMMENTS: None (Note: Although there were no responses for
public comments when called for by the Mayor, Jeremy
Crocker raised a question during the meeting concern-
ing availability of documents prior to consideration
of the material ; City Attorney responded that the
Government Code does not require immediate
distribution, only availability of materials after
a reasonable time.
LEGISLATIVE ACTION:
1. CONVENTION CENTER - FURNITURE, FIXTURES & EQUIPMENT
' Purchasing Manager reviewed results of bids, and recommended
awarding purchase of performance staging from Sico Inc. ,
for an amount not to exceed $46,000; and meeting room staging
from J. & R. Sons, for an amount not to exceed $48,000.
He stated that split in award is based on the quality of
the staging, and although not fine-tuned at this point, it (139)
appears there will be an overall savings of about $4,000;
and that the low bidder did not meet specifications; that
the second low bidder met specifications for only the meeting
rooms; and that the third bidder met both specifications,
and the bid included the right to split the award. He stated
that there is more staging material involved in the meeting
rooms.
Minute Order 4065 awarding purchases as recommended, was
presented; after which, it was moved by Foster, seconded
by Birer, and unanimously carried, Smith absent, that Minute
Order 4065 be adopted.
Dance Floor
Purchasing Manager reviewed results of bids and recommended
awarding purchase of two portable dance floors from Sico,
Inc. , for $29,595.20.
' Minute Order 4066, awarding purchase as recommended, was
presented; after which, it was moved by Foster, seconded
by Apfelbaum, and unanimously carried, Smith absent, that
Minute Order 4066 be adopted.
42 douncil Minutes
11-10-87 Page 2
1. CONVENTION CENTER (Continued)
Executive Office Furniture
Purchasing Manager reported that through a participation
in the County contract with Envirodesign, design services
and furniture for the administrative, sales and general offices
can provide the upscale look believed necessary for the Conven-
tion Center, at greatly reduced prices. He recommended author-
izing the services at a cost not to exceed $68,000.
Director of Convention Center explained the various furniture
needs and general layouts. Purchasing Manager noted that
the furnishings for the high use areas is the same as that
for the Police Department and Community Development Depart-
ments; that the fabric is designed) with that in mind; that
it can be cleaned, and possibly require an annual upholstery
cleaning, but is serviceable on a daily basis.
Minute Order 4067„ awarding purchase as recommended, was
presented; after which, it was moved by Foster, seconded
by Apfelbaum, and unanimously carried, Smith absent, that
Minute Order 4067 be adopted.
2. CONVENTION CENTER - CATERING CONTRACT
Recommendation: That the Council approve a five-year agreement
with Park Avenue Catering for services at; the Convention
Center.
Director of Convention Center reported that a committee '
reviewed presentations of caterers, and detailed the
differences in various aspects which were considered between
the two top firms.
City Manager stated that dollars amounts are close, and should
not be the only consideration in selecting the firm.
Director stated that: Park Avenue is mainly a social caterer,
has a good track record, and offered the broadest spectrum
of services. He stated that he had originally estimated
an overall 30% for both food and liquor; that the Committee
looked at places where both Park and Ogden Allied Leisure
Services were doing business, and although Ogden did well ,
the Committee felt Park had a leading edge; that the 100
point evaluation system was based on 25% for each food service
and quality, 10% for management structure, and 40'% for economic
factors; that Park was selected, and has the capability of
many functions without renting, researching or finding a
great variety of props for theme presentations. He stated
that its management group would be here, and remain until
they and the City are satisfied with the management staffing.
Councilmember Birer stated that Park is a small company and
its financial statement appears "thin," and questioned if
a performance bond is possible. '
City Manager stated that the City would be buying services,
and has the ability to move them out if they do not perform;
that the financial statement is not necessarily an indicator
of what kind of service will be provided.
Council Minutes
11-10-87 Page 3
2. CONVENTION CENTER CATERING (Continued)
Purchasing Manager stated that the bidders were asked to
show $50,000 in complete liquidity, and the company has simply
showed enough to demonstrate that.
Councilmember Apfelbaum stated that she likes the fact they
are a rising firm.
Director stated that they have a good reputation, and probably
will start making money in the fourth and fifth year; that
they are being asked to purchase certain equipment, most
of which will be removable, but permanent kitchen items will
be property of the City. He stated that a bond could be
required.
Purchasing Manager stated that Park has had some very classy
events for over five years, 78% of which are repeat customers
at a fixed facility in Rancho Santiago; that they have been
successful in everything they have done thus far; that they
do not have any history of overextending themselves; and
that they have been written about in Sunset Magazine, and
the Los Angeles Times. (139)
Councilman Foster stated he favored approval of financial
statements by the Finance Director or Assistant City Manager,
and the submittal of a bond in an amount they consider appro-
priate.
City Manager stated that it needs to clear as to what the
performance bond will provide protection against; that the
contract provides a one week notice, in which alternate
' arrangements for food service can be made, and possibly 2-3
events might be affected.
City Attorney stated that it in the the short term it should
cover performance, and the acquisition and installation of
the equipment; and in the long term, cover such losses as
the Convention Center may incur from non-performance for
a period of one to two weeks. He stated than he thought
a dollar amount could be calculated as to the impact.
City Manager recommended approving the contract, subject
to the City Attorney' s satisfaction as to some type of
financial security to cover the performance.
Councilmember Birer stated 'that he would also like the Finance
Director to review the financial statements.
It was moved by Foster, seconded by Apfelbaum, and unanimously
carried, Smith absent, that the contract with Park Avenue
Gourmet Catering, Inc. , be approved, subject to bonding
requirement as recommended by the City Manager, and a review
of the financial statement by the Finance Director.
3. COMMUNITY REDEVELOPMENT AGENCY CONCURRENCE
It was moved by Apfelbaum, seconded by Birer, and unani-
mously carried, that CRA Resolutions 498 and 499 be con-
curred in.
ADJOURNMENT
There being no further business, Mayor declared the meeting
adjourned.
JUDITH SUMICH
City Clerk