Loading...
HomeMy WebLinkAbout17010 - RESOLUTIONS - 2/7/1990 RESOLUTION NO. 17010 OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ESTABLISHING: GUIDELINES FOR SANCTIONING OF SPECIAL EVENTS WITHIN THE CITY OF PALM SPRINGS WHEREAS the City of Palm Springs is committed to sanction Special Events which contribute to the promotion of tourism, and; WHEREAS the City Council finds that in holding special events the public interest and the benefits derived therefrom outweigh the temporary inconvenience; and WHEREAS the City Council finds that special events have an enormous impact upon the promotion of the community and contribute to economic revitalization; and WHEREAS the City Council deems it to be in the best interest of the citizens of Palm Springs to establish general guidelines and regulations which govern the sanctioning process and production of special events. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Palm Springs, California, as follows: Section 1. Definitions A. it Major special event" means an event which is produced on a grand scale to attract thousands of visitors to Palm Springs for multiple room night stays. These events receive nationwide and sometimes international media coverage as well. as sponsorship from national corporations. Major special events also attract nationally and internationally prominent celebrities. They are positioned at an off-season or slow period when the community tourism level needs to be increased. These special events may be associated with a national and possibly local charity. Sanctioning pertains only to major special events. B. "Local special activity means an activity which is produced by local or national organizers for the local market. These activities are designed to appeal to the community but will add to the enjoyment of the visitor. These activities are marketed locally but may draw feature attractions, personalities or acts which enjoy national acclaim. These special activities may be associated with a local charity. Resolution No. 17010 Page Two C. "Community impact" includes, but is not limited to: parking, transportation, cleanup of the special event area, medical services, police and services; and other impacts as identified by the City Manager. D. "Tourist" is defined as an upscale visitor with disposable income that; will come to the community, participate in events and activities fueling the economy. Section 2 . Rules anxt Re aulations A. Organizers of any major special event shall. apply for a sanctioning not less than six (6) months and no more than two (2) years prior to the proposed date of holding the event. B. The event is deemed sanctioned when the City Council so declares by resolution. The applicant. shall first file the appropriate sanctioning application. The application shall be circulated and if cleared by the respective city departments and commissions designated by the City , Manager for coordination purposes for the type of event under consideration, a staff report and a resolution for sanctioning shall then be developed and presented to City Council for approval. It shall be the applicants' responsibility to obtain building permits, facility use permits, land use permits and other permits that are required for the event. Section 3 . Standards for :Issuance of Sa:nctioninq A. The event contributes to the promotion of tourism. B. The event creates national media attention, exposure and participation. C. The event is positioned in a slow shoulder/off season time period. D. The event contributes to economic revitalization. E. There be a reasonable demand on city support services which will be determined by a cost analysis prepared by the City. F. The event compliments and enhances the image and direction of the City of Palm Springs. G. The event establishes community_.identity. H. There be a lack of competing similar events. Resolution No. 17010 Page Three Section 3 . Standards :for Issuance of Sanctioning (cont'd) r I. The event encourages people-, to participate in the life of the City. J. The event becomes a tradition in the community. K. The event becomes a destination point ' attraction. L. The event improves community morale and encourages diverse participation. M. The event establishes prominent venues for sponsorship opportunities. N. The event warrants a multi-dimensional marketing plan. 0. The event encourages public/private partnerships. Section 4 . Contract - When the; City sanctions a special event, a contract will be negotiated in good faith with the promoter. It is intent of the City to produce multi-year events and to enter into contracts with 3-5 year durations. Contracts will address items such as the following, A. The promoter will be responsible for the production of the special event. Responsibilities will be detailed within the contract along with the City's role and approval process. The city will identify key contact staff members for the various tasks and permits required of the promoter. When deemed necessary, the City may require a performance bond or proof of financial ability to produce the event. Responsibilities will include but are not limited to the following: Development of principals and components Insurance Sanitation Site Map/Plan Development Concessions/Vendors Entertainment Registration Security and Safety Procedures Sponsorships Marketing/Promotions Permits/Applications a !" Resolution No. 170110 Page Four B. The City of Palm Springs will negotiate whether .it provides such services as public relations assistance/coordination, consideration for the suspending of certain ordinances such as sign, building and sound, as authorized by Ordinance #1310. The city will also negotiate the cost of City support in-kind services (public: safety', traffic control and general operations) . In addition to negotiating support for promoting and producing special events, the City will enter into revenue negotiations with the promoter with respect to, but not limited to, the following: reimbursement of in- kind services, finders fee for sponsorships secured primarily by the 4 City, and. a percentage of product/ticket sales or broadcast rights. Additionally, the City will conduct a thorough evaluation of the participants, spectators, promoter, sponsors, local businesses and staff. The City will reserve: the right to conduct a financial analysis of the. event. C. The promoter must indewnify , defend and ' hold the City harmless and provide either an insurance policy or a •certificate of insurance including the policy number, amount,: and the provisions that the City of Palm Springs is included as an additional insured. Insurance requirements shall depend on the risk level of the event„ and shall be established and approved by Risk Management. Section 5. De_legaic:i.on_- The City Manager may, at his discretion, delegate any or all of his functions hereunder, subject to all the conditions contained herein. Section 6. Nun-comp LL nce - The event of non-compliance for safety issues, the special event may be cancelled if, in the sole opinion of City Manager or his delegate, the safety issues are serious enough that they may endanger the lives of participants and/or spectators. The assigned "Staff Coordinator" will be the person responsible for notifying the event organizer of the safety issues that need to be resolved and the subsequent cancellation of the event in the absence of resolution. r Resolution No. 17010 Page Five ADOPTED this 7th clay of February , 1990. AYES: Councilmembers Apfelbaum, Broich, Foster, Neel and Mayor Bono NOES : None ABSENT: None ATTEST' CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED & APPROVED