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HomeMy WebLinkAbout8/11/1981 - MINUTES CITY OF PALM SPRINGS CITY COUNCIL MINUTES AUGUST 11 , 1981 An Adjourned Regular Meeting of the City Council of the City of Palm Springs, was called to order by Mayor Doyle, in the Large Conference Room, City Hall , 3200 Tahquitz-McCallum Way, on Tuesday, August 11 , 1981 , at 3 p.m. ROLL CALL : Present: Councilmembers Field, Ortner, Rose and Mayor Doyle Absent: Councilmember Beirich LEGISLATIVE ACTION : 1 . 1981-82 TAX RATE Recommendation: That the Council adopt resolution fixing the amount of money to be raised from 'property taxes for 1981-82 debt service requirements and fixing a tax rate, therefore. Finance Director stated that the amount necessary to cover the debt service is $79,700, for 1960 Sewer Bonds, and after an allowance for delinquencies, the total property taxes to be levied, therefore, is $83,200; that the County (140) has been unable, as of this date, to provide assessed valua- tion figures for the secured and unsecured property; and recommended that the Council adopt the resolution, which prescribes the formula to be used once the figures are provided by the County, which will then be inserted by Staff. Resolution 13944, fixing the amount to be raised by taxation and authorizing fixing the tax rate according to the formula prescribed, was presented; after which, it was moved by Rose, seconded by Field, and unanimously carried, Beirich absent, that Resolution 13944 be adopted. 2. LEASE AGREEMENT WITH AFCOM Assistant City Manager reported that several items relating to the AFCOM project were continued by the Council at its last meeting based on fact that final cost figures were unknown, interim financing for Phase I of the mobilhome portion of the project had not been secured, payment. of (85) City fees had not been included in calculations, and there was some question whether that phase would be com- pleted in time to relocate park tenants by December 1 , 1981 ; and that it was thought that a contingency plan should be considered in event AFCOM were not able to proceed, and the questionable areas pursued with AFCOM during the intervening week. He distributed copies of additional materials, i .e : letter from Lancer Homes Incorporated agreeing to arrange for financing for the construction of the interim SW quadrant in order that it may commence within 30 days; on-site and off-site estimated costs, which Housing Coordinator believes are appropriate, and a project schedule provided with a statement signed by the President of AFCOM submitted as assurance that the interim phase will be completed by November 20, 1981 , to permit relocatees to move in by December 1 , 1981 . He also distributed copies of revised lease amendment, noting changes from that presented at the last meeting, in particular, that the basic lease agreement is valid if UDAG funds are received, and the amendment provides that it is valid if UDAG, Mortgage Revenue Bonds, or other financing which will result in providing the housing to meet HUD affordability criteria is obtained. Council Minutes 8-11-81 Page 2 2. LEASE AGREEMENT AMENDMENT AFCOM (Continued) In answer to questions by questions by Council „ Assistant City Manager stated that interim standards do riot include the recreational facilities, i .e. , clubhouse or pool ; that the Council had indicated a desire to include the pool , which was an oversight on the part of Staff; that relocatees were not that concerned that pool may not be installed; that interim standards would apply up to three years. In answer to questions by Council , President of AFCOM stated that the Council 's concerns regarding the pool were not relayed to her either by Staff or AFCOM repre- sentatives who attended the Council study session; that the $20,000 cost probably could be worked into the cost estimates; that laundry facilities are provided; and that the windbreak will be installed along the entire west side. In answer to question by Council , City Manager stated that if the lease were ever transferred, before the development related fees were paid, that would become an obligation of that transfer; that deferral of the CONT'D fees is consistent with what has been done regarding (85) UDAG - City collects fees, then turns around and pro- vides General Fund money for the project; and -that there is not General Fund money in the project at this point, and the only way that would come about mould be if the project proceeds beyond the first phase. In answer to questions by Council , City Attorney stated that the main remedy in the agreement is a 25% add-on penalty; that if something else requires termination, then it is conceivable that arbitration would be involved; and that the City has the right to terminate the agreement for any substantial breaches. President of AFCOM stated that Lancer is a subsidiary of Shelter Investment, which is a manufacturer of modular units ; and that there are a number of joint ventures which occur for this reason. Assistant City Manager stated that the lease amendment calls for a firm financial commitment, and that; the letter from Lancer is not a commitment, but moves in that direction. City Manager stated that if the lease agreement amendment is approved, staff would be authorized to determine whether the commitment has been obtained; and that the concept of a manufacturer coming up with the upfront money is consistent with information previously provided to the Council , i .e. , Fuqua Homes; and whether the lease amendment is effectuated comes to a head on August 26, 1981 , which is the date by which a firm financial commitment must be provided with assurances in a form acceptable Staff. Resolution 13945, approving amendment No. 1 to Agreement 1696, was presented; after which, it was moved by Rose, seconded by Doyle, and unanimously carried, that Resolution 13945 be adopted; Beirich absent. Council Minutes 8-11-81 Page 3 3. P.D. 116 - AFCOM INTERIM DEVELOPMENT STANDARDS AND FINAL DEVELOPMENT PLANS Assistant City Manager stated that bus shelters and on- site recreational facilities are shown in the proposed resolution relating to interim development standards to be eliminated for a period not to exceed three years. Consensus of Council reiterated that swimming pool should be provided. President of AFCOM stated that she did not believe the pool could be constructed by the November 20 deadline, however, it could be installed as quickly thereafter as possible, and it would not be their intent to delay it (116) for any length of time. Consensus, and agreement by President of AFCOM, that the pool would be completed by April 1 , 1981 . Discussion ensued concerning the bus shelter; Planning Director stated that in the case of large projects, shelters are required to be architecturally compatible with the project, and if the standard shelter used by Sunline meets that requirement, it can be used; and that the shelter tends to be more system oriented than in terms of numbers of users, e.g. , one shelter is provided at Ramon Road and Avenida Caballeros ; and number on shelters is based on need determined by Sunline. Consensus of Council that developer work with Sunline in providing shelter during interim period. Resolution 13946, approving the interim development- standards completion date and deferment of City fees, was presented; after which, it was moved by Rose, seconded by Ortner, and unanimously carried, Beirich absent, that Resolution 13946 be adopted, subject to revision of paragraph L, Section 1 , to read, as follows: "L. On-site recreational facilities shall be installed (except that the swimming pool is not eliminated from the requirements and shall be completed no later than April 1 , 1982. )" Resolution 13947, approving final development plans for the first phase, was presented; after which, it was moved by Rose, seconded by Ortner, and unanimously carried, Beirich absent, that Resolution 13947 be adopted. 4. SEWER MAIN CONSTRUCTION (AFCOM PROJECT) - AWARD OF CONTRACT Recommendation: That Council award contract for construction of sewers in Sunrise Way, from Vista Chino to San Rafael Drive, to J & S Paving Co. , Inc. , in amount of $237,656.00 (matter also having been (128) continued from the last meeting) . Minute Order 2976 awarding the contract as recommended, was presented; after which, it was moved by Rose, seconded by Ortner, and unanimously carried, Beirich absent, that Minute Order 2976 be adopted. Council Minutes 8-11-81 Page 4 5. POST STUDY Councilwoman Ortner stated that the Commission on Peace Officers Standards 8t Training (POST) performs surveys of police departments in relationship to efficiency and productivity of the department, with suggestions for improvements; that she believed it would be beneficial in pursuing the possibility of an assessment district to have recommendations it might offer; that she did not think it was any reflection on the police chief, the department, or its personnel , and if it can be beneficial , the City should take advantage of this service, particularly, since there is no cost involved. City Manager noted that there could be a considerable time lag before a full audit could be done; that POST funding has been cutback, and its Sacramento office has (113) indicated that it is more interested in looking at specific procedures, which could be accomplished in a 2• 3 month turnaround time; that he has requested the Police Chief to provide a list of possible areas to be surveyed, which could be added to; that a full audit may be delayed six months to a year, and perhaps ultimately not accepted by POST. Mayor stated he had no problem with certain aspects being surveyed, which might be helpful in looking at where the assessment district funds should be directed, in terms of addressing deficiencies. Councilman Field stated that the Council 's procedure has been to direct staff to provide information or, matters for which no previous background has been provided; and that in the absence of such information, he would not be able to support any specific direction at this time, other than to request the information which he would be prepared to review. Councilwoman Ortner stated that a vigorous campaign will be needed to secure passage of an assessment district and if it does not pass, the City will still be faced with looking at a need for more police officers; and that she did not want to get into a position of not having covered all bases, and believed the comprehensive survey should be obtained. Councilman Rose stated that he believed it was beneficial from time to time to review the structure of any organization; that he believes the department is being operated in the most appropriate manner, but would not be opposed to having POST review the organization; and that from a time frame standpoint, based on what the City Manager has noted, it may not be helpful to an election, but may cause people not to vote because the POST assurance was not available, and a lack of coordination might reverse the otherwise positive attitude. City Manager stated that he would look into the matter further and come back to the Council with a staff report prior to making any formal request of POST. ADJOURNMENT There being no further business at 5 p.m. , Mayor declared the meeting adjourned. -NPRMAN R. K,ING,_City Clerk BY i JUDI T H SUMICH 9-Deputy ( City Clerk CITY OF PALM SPRINGS CITY COUNCIL MINUTES AUGUST 19, 1981 A Regular Meeting of the City Council of the City of Palm Springs, was held on Wednesday, August 19, 1981 , at 7:30 p.m. ROLL CALL: Present: None Absent: Councilmembers Beirich, Field, Ortner, Rose and Mayor Doyle Due to lack of a quorum, the meeting was adjourned by the Deputy City Clerk. NORMAN R. KING City Clerk I BY : JUDITH SUMICH Deputy City Clerk