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HomeMy WebLinkAbout7/7/1999 - STAFF REPORTS (26) DATE: July 7, 1999 TO: City Council FROM: Procurement Manager and Director, Department of Facilities AWARD OF BID IFB 00-01 FOR PALM TREE TRIMMING AT VARIOUS LOCATIONS IN THE CITY OF PALM SPRINGS RECOMMENDATION: It is recommended that the City Council award Bid(IFB)00-01 for Palm Tree Trimming at various locations in the City of Palm Springs to Desert View Arborists of Palm Desert, CA on a unit price basis of $16.00 per tree for removal of seed pods and $16.00 per tree for removal of seed pods and fronds, for a projected total cost of $49,472.00. BACKGROUND: IFB No. 00-01 for Palm Tree Trimming was advertised in the Desert Sun on May 30, 1999 and concurrently mailed to or picked up by 62 firms. Six bids were received, opened and read publicly by the Procurement Office at the bid opening time and date of 3:00 P.M., June 22, 1999. Results of this IFB are as follows: Per Tree Rates Contractor Pod Removal Pod/Frond Projected Total Desert View Arborists $16.00 $ 16.00 $ 49,472.00 Golden Bear Arborists $14.25 $ 19.00 $ 49,960.50 CLS Landscape $12.50 $ 28.85 $ 58,956.70 Tip Top Tree Service $22.00 $ 45.00 $ 96,590.00 West Coast Arborists $38.00 $ 78.00 $167,176.00 Leonard Chaidez Tree Service $70.00 $145.00 $309,590.00 The palm trees to be trimmed are located at various sites throughout the City, including the Palm Springs Regional Airport,parkways,Convention Center,parks,Wastewater Treatment Plant,Downtown,and surrounding government buildings. The Contractor will remove seed pods only from approximately 1,850 trees, and both seed pods and fronds from approximately 1,242 trees. The request to award on the basis of unit price is made to facilitate adjustments, which are normally required while work is in progress. Subsequent to award of bid for palm tree trimming, approval of a deductive change order reducing the scope of work is being requested. Due to construction scheduled to commence July 26`h on Palm Canyon Drive, 258 palm trees need to be trimmed prior to July 23"in order to remain clear of construction-related entanglements. Because the City is required to provide time to the contractor to acquire and submit bonds and related insurance documentation this work could not have been completed by the July 23 deadline. Staff authorized the low bidder, Desert View Tree Service,to perform the portion of work(trimming of 258 palms)in conflict with the Palm Canyon Drive construction schedule in an amount totaling$4,128.00. The Purchase Order authorizing the Palm Canyon Drive work contains the provision that the work must be completed prior to July 23rd. Approval for the deductive change resulting from this action is requested in a separate staff report. In previous years members of the public have observed that they have palm trees trimmed at home for as little as ten dollars($10)per tree, raising the question of why it costs the City more. Only licensed contractors able to meet the City's insurance requirement for general liability, vehicle and workers' compensation are eligible for award of contract. The successful contractor is required to provide traffic control and safety equipment to protect the public and the contractor's employees. The fronds and seed pods must be removed to a destination acceptable to the City and in keeping with the City's policies for handling green waste. The contractor is also required to provide bonds as required by the City slid California Public Contract Code. .1.7 M PAGE 2 %,r )4 7. AWARD OF BID IFB 00-01 FOR PALM TREE TRIMMING Funds are available for the work to be performed in the following account 001-2451-43240, Parks Maintenance - Other Contract Services Account. HAR 'E. GGGD SC.O'TT MIK SQL Pr curement Manager rector, Department of Facilities APPROVED ei -2 Citylmnogr 7r Attachment: (1) Minute order CITY OF PALM SPRINGS STATE OF CALIFORNIA INVITATION FOR BIDS (IFB 00-09) FOR TREE TRIMMING SERVICES AT VARIOUS LOCATIONS WITHIN THE CITY OF PALM SPRING NOTICE TO CONTRACTORS NOTICE IS HEREBY GIVEN the City of Palm Springs, California, is soliciting bids from qualified Contractors to provide tree trimming services at various locations within the City of Palm Springs. DESCRIPTION OF WORK: The work consists of furnishing all labor, equipment, materials, supervision, and clean up, necessary to complete the work of the Contract. The work entails trimming a total of 795 trees of the following varieties: olive, carob, eucalyptus, sumac, ficus, Brazilian pepper, jacaranda, elm, pear evergreen, California pepper, and mesquite. DEADLINE FOR THE RECEIPT OF BIDS:Bids will be received until Tuesday,February 15,2000,2:00 P.M. local time, at the office of the Procurement Manager, City of Palm Springs, 3200 Tahquitz Canyon Way, Palm Springs, California, 92262, at which time they will be publicly opened and read in the Procurement Office. Said Bids will be referred to the City Council for consideration at their next regularly schedpled meeting from the date of opening. No Bid will be considered unless it is made on forms supplied by the City. Complete specifications may be obtained from the Office of the Procurement Manager, or by telephoning(760)322- 8373. Specifications will be mailed at no charge upon request. BID SECURITY: Each bid shall be accompanied by a certified or cashier's check or Bid Bond in the amount of 10 percent of the total bid price, payable to the City of Palm Springs. AWARD OF CONTRACT:The City of Palm Springs reserves the right to reject any and all Bids and to waive any informality or technical defect in a Bid. A conditional, qualified or incomplete Bid,regarding substantive or material aspects of performance, shall be deemed non-responsive. All Bids will be compared on the basis of the City's estimates of the quantities of Work to be done. BONDS AND INSURANCE REQUIREMENTS: As a condition of award, the successful Bidder will be required to submit payment and performance bonds and proof of insurance as required by the City. CONTRACTOR'S LICENSE CLASSIFICATION:The Contractor shall possess a valid Class D-49 Contractor's License at the time the Contract is awarded. No Bid will be accepted from a Contractor who has not been licensed in accordance with the provisions of Chapter 9 of Division 3 of the Business and Professions Code. ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered to the Procurement Manager's office at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid for Tree Trimming Services", followed by the date and hour of opening Bids. The certified or cashier's check or Bid Bond shall be enclosed in the same envelope with the Bid. Harold E. Good, CPPO Procurement Manager Published in Desert Sun: January 29, 2000 Date Prepared: January 27, 2000 7 2 CITY OF PALM SPRINGS STATE OF CALIFORNIA INVITATION FOR BIDS (IFB 00-09) FOR TREE TRIMMING SERVICES AT VARIOUS LOCATIONS WITHIN THE CITY OF PALM SPRING NOTICE TO CONTRACTORS NOTICE IS HEREBY GIVEN the City of Palm Springs, California, is soliciting bids from qualified Contractors to provide tree trimming services at various locations within the City of Palm Springs. DESCRIPTION OF WORK: The work consists of furnishing all labor, equipment, materials, supervision, and clean up, necessary to complete the work of the Contract. The work entails trimming a total of 795 trees of the following varieties: olive, carob, eucalyptus, sumac, ficus, Brazilian pepper, jacaranda, elm, pear evergreen, California pepper, and mesquite. DEADLINE FOR THE RECEIPT OF BIDS:Bids will be received until Tuesday,February 15,2000,2:00 P.M. local time, at the office of the Procurement Manager, City of Palm Springs, 3200 Tahquitz Canyon Way, Palm Springs, California, 92262, at which time they will be publicly opened and read in the Procurement Office. Said Bids will be referred to the City Council for consideration at their next regularly scheduled meeting from the date of opening. No Bid will be considered unless it is made on forms supplied by the City. Complete specifications may be obtained from the Office of the Procurement Manager, or by telephoning(760)322- 8373. Specifications will be mailed at no charge upon request. BID SECURITY: Each bid shall be accompanied by a certified or cashier's check or Bid Bond in the amount of 10 percent of the total bid price, payable to the City of Palm Springs. AWARD OF CONTRACT:The City of Palm Springs reserves the right to reject any and all Bids and to waive any informality or technical defect in a Bid. A conditional, qualified or incomplete Bid,regarding substantive or material aspects of performance, shall be deemed non-responsive. All Bids will be compared on the basis of the City's estimates of the quantities of Work to be done. BONDS AND INSURANCE REQUIREMENTS: As a condition of award, the successful Bidder will be required to submit payment and performance bonds and proof of insurance as required by the City. CONTRACTOR'S LICENSE CLASSIFICATION:The Contractor shall possess a valid Class D-49 Contractor's License at the time the Contract is awarded. No Bid will be accepted from a Contractor who has not been licensed in accordance with the provisions of Chapter 9 of Division 3 of the Business and Professions Code. ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered to the Procurement Manager's office at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid for Tree Trimming Services", followed by the date and hour of opening Bids. The certified or cashier's check or Bid Bond shall be enclosed in the same envelope with the Bid. Harold E. Good, CPPO Procurement Manager Published in Desert Sun: January 29, 2000 Date Prepared: January 27, 2000 lQ PROOF OF PUBLICATION This is space for County Clerk's Filing Stamp (2015.5.C.C.P) STATE OF CALIFORNIA _County of Riverside ..�._�—n.._,....-- No 3839 CITY OF PALM SPRINGS STATE OF CALIFORNIA INVITATION FOR BIDS (IFB 00-09) FOR TREE TRIMMING SERVICES AT VARIOUS I am a citizen of the United States and a resident of LOCATIONS WITHIN THE the County aforesaid;I am over the age of eighteen NCITY OF PALM SPRINGS OTICE TO CONTRACTORS years,and not a party to or interested in the NOTICE IS HEREBY GIVEN the City of Palm above-entitled matter.I am the rind al clerk of a Springs, California, is soliciting bids from qualified P P Contractars to provide tree trimming services at printer of the,DESERT SUN PUBLISHING various locations within the City of Palm Springs. COMPANY a newspaper of l circulation, DESCRIPTION OF WORK: -[he work consists or genera furnishing all labor, equipment, materials, supervi- printed and published in the city of Palm Springs, Sion and clean up, necessary to complete the County of Riverside,and Which newspaper has been work of the Contract The work entails trimming a total of 795 trees of the following varieties: olive, adjudged a newspaper of general circulation by the carob, eucalyptus, sumac, ficus, Brazilian pepper, Superior Court of the County of Riverside,State of lacaranda, elm, pear evergreen, California pepper, and mesquite. California under the date of March 24,1988.Case DEADLINE FOR THE RECEIPT OF BIDS: Bids will Number 191236•that the notice of which the be received until Tuesday. February 16, 2000, 2:00 P.M. local time, at the office of the Procure- annexed is a printed copy(Set in type not smaller ment Manager, Oity of Palm Springs, 3200 Tah- than non ariel has been published in each regular qund Canyon Way, Palm Spring., California 92262, P P g at which time they will be publicly Wailed and and entire issue of said newspaper and not in any read in the Procurement Office Said Bids will he supplement thereof On the fO110W10g dates,t0 Wit: referred to the City Coun il,for consideration attheir next regularly scheduled meeting from the date of opemnq. No Bid wdl be considered,unless January29t11 t Is made an farm. Supplied by the City. Complete specifications may be obtained from the ------------------------------------------------------ Office of the Procurement Manager, or by tele- phoning (760)322-8373. Specifications will be mailed at no charge upon request ---------------------------------------------------------------- BID SECURITY: Each bid shall be accom panted by a certified or cashier's check or Bid Bantl in the amount of 10 percent of the total bid price, pay- All in the year 2000 able to the City of Palm Wings - -- — AWARD OF CONTRACT: The City of Palm Springs reserves the right to reject any and all Bids I certify(or declare)under'penalty of perjury that the and to waive any mformalny or technical defect in foregoing is true and correct. a Bid. A conditional, quails led or incomplete Bid, g g regarding substantive or material aspects of perfor- 31st mance, shall be deemed non-responsive All Bids Dated at Palm Springs,California this--------------day will be compared on the bans of the City s esti- mates of the quantities of Work to be done January BONDS AND INSURANCE REQUIREMENTS: As OF---------------------------------- �2000 ---- - rcondition d n of award,the successful Bidder will be / --- --t`----------- ---- -- to submit payment and performance -(q( I;� I L �1 d proof of insurance as required by the L rJ / GC�yNTRACTOR'S LICENSE CLASSIFICATION: l- 9 �.� G ----------- Contractor shall possess a valid Class D-49 Signature Contractor's License at the time the Contract is g awarded. No Bid will be accepted from a Conlrac- tor who has not been licensed in accordance with the provisions of Chapter 9 of Division 3 of the Business and Professions Code. ADDRESS AND MARKING OF BIDS: The enve- lope enclosing the Bid shall be sealed and ad- d ressed to the City of Palm Springs, and shall e delivered to the Procurement Manager's office at' 3200 East Tehquitz Canyon Way, Palm Sprmys, CA 92262. The envelope shall be plainly marked in the upper left hand corner with the name and ad- dress of the Bidder and shall bear the words "Bid for Tree Trimming Services", followed by the date and hour of opening Bids.The certified or cashier's check or Bid Bond shall be enclosed in the same envelope with the Bid. 7slHarold E. Good, CPPO trocurement Manager 1 ate Prepared. January 27, 2000 PUB January 29, 2000 136 CITY OF PALM SPRINGS,CALIFORNIA NOTICE INVITING BIDS SEALED BIDS will be received for: IFB No.00-01,PALM TREE TRIMMING: SEED POD/FROND REMOVAL AT VARIOUS LOCATIONS IN THE CITY OF PALM SPRINGS which includes furnishing all labor,equipment,materials,supervision,service,proof of insurance and bonding. Bids shall be received until Tuesday,June 22, 1999, 3:00 P.M. local time at the Office of the Procurement Manager,3200 East Tahquitz Canyon Way,Palm Springs,CA at which time, date and place,they will be publicly opened and read. Said Bids will be referred to the City Council for consideration at their next regularly scheduled meeting. No Bid will be considered unless it is made on a bid form furnished by the City. The Bid must be submitted in a sealed envelope,addressed to the Procurement Manager,City of Palm Springs,at 3200 East Tahquitz Canyon Way, Palm Springs,California 92262. Each sealed envelope containing a Bid must be plainly marked on the outside as "IFB#00-01 Palm Tree Trimming". The envelope shall show on the outside the name of the Bidder,Bid title,Bid number and time and date of the Bid Opening. If forwarded by mail,the sealed envelope containing the Bid must be enclosed in another envelope addressed to the City of Palm Springs,Procurement Manager,P. O.Box 2743, Palm Springs, California 92263-2743. Each Bid must be accompanied by cash, a certified or cashier's check or Bidder's bond on the prescribed form and made payable to the City of Palm Springs for an amount equal to at least ten percent(10%)of the amount Bid (maximum award value). Such guaranty shall be forfeited should the Bidder to whom the Contract is awarded fail to furnish the required proof of insurance,bonds and enter into a Contract with the City within the period of time provided by the IFB's requirements. All Bids are to be compared on the basis of the City's estimates of the quantities of Work to be done. No Bid will be accepted from a Contractor who has not been licensed in accordance with the provisions of Chapter 9 of Division 3 of the Business and Professions Code. Specifications may be obtained from the Procurement Manager's Office located at 3200 East Tahquitz Canyon Way, Palm Springs,California or by calling(760)322-8373. Specifications will be mailed at no charge. The City of Palm Springs reserves the right to reject any or all Bids and the right to waive minor irregularities or informalities in any proof of insurance,bonds or in the Bid itself. A conditional,qualified or incomplete Bid, regarding substantive or material aspects of performance,shall be deemed non-responsive. The successful Bidder shall meet all insurance requirements of the City,including but not limited to the provisions of personal and property liability, including vehicle coverage and Worker's Compensation,in limits acceptable to the City. All required insurance,except Worker's Compensation, shall name the City of Palm Springs as an additional insured. Securities may be substituted for retained funds,if applicable,per Public Contract Code Section 22300. The successful Offeror shall possess a Class "C-27"or"D-49" Contractor's license at the time the Contract is awarded. If the Contractor fails to comply with the above provisions,he/she shall not receive damages for the loss of the Contract. 2 (7 `i The receiving time in the Procurement Office will be the governing time for acceptability of Bids. Telegraphic and telephonic Bids will not be accepted. It is the responsibility of the Bidder to see that any Bid sent through the mail shall have sufficient time to be received by the Procurement Office prior to the Bid Opening Time. Late Bids will be returned to the Bidder unopened. 4"VL HAROLD B.GOOD, CPPO Procurement Manager Dated: May 18, 1999 Published in The Desert Sun: May 20, 1999 3 MINUTE ORDER NO. AWARD IFB 00-01 FOR PALM TREE TRIMMING AT VARIOUS LOCATIONS IN THE CITY OF PALM SPRINGS TO DESERT VIEW ARBORISTS, ON A UNIT PRICE BASIS OF $16.00 PER TREE FOR REMOVAL OF SEED PODS AND $16.00 PER TREE FOR REMOVAL OF SEED PODS AND FRONDS, FOR A PROJECTED TOTAL COST OF $49,472.00. 1 HEREBY CERTIFY that this Minute Order awarding IFB 98-01 for palm tree trimming at various locations in the City of Palm Springs to Desert View Arborists, on a unit price basis of$16.00 per tree for removal of seed pods and$16.00 per tree for removal of seed pods and fronds, for a projected total cost of$49,472.00, was approved by the City Council of the City of Palm Springs California in a meeting thereof held on the 7th day of July, 1999. PATRICIA A. SANDERS Acting City Clerk .%s6