HomeMy WebLinkAbout4/5/2000 - STAFF REPORTS (6) DATE: April 5, 2000
TO: City Council
FROM: Director of Finance &Treasurer
BUDGET ADJUSTMENTS FOR RECORDS MANAGEMENT SYSTEM
RECOMMENDATION:
It is recommended that the City Council approve the consolidation of funding for
the Records Management System and related interfund transfers.
BACKGROUND:
On March 1,2000,the City Council approved acquisition of a records management
system to establish a city-wide approach to the elimination of paper files and for
better document retrieval.
Contributions were committed from several departments, including City Clerk,
Human Resources, Risk Management, Recycling,and Airport. These departments
are in different Funds. In order to consolidate the monies into one Capital Projects
Fund account, Council approval is necessary.
The attached resolution, amending the budget, transfers a total of$151,879 from
the various source funds to the Capital Projects Fund account 261-1395-54022,
Document Imaging. That account is already established with the $45,000
contribution from the Agua Caliente Tribe. Because of FAA requirements, a
$15,000 contribution from the Airport Fund will remain budgeted separately.
The total cost of this phase of the project is $211,879, as reported in the March 1,
2000 Council report. The recommended action is essentially a consolidation of
funds to simplify the accounting procedures. No additional funding is being
requested.
APPROVED BY SUBMITTED BY
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Dallas J. Flicek Thomas M. Kanarr
Interim City Manager Director of Finance &Treasurer 7A
ATTACHMENTS:
1. Resolution
RESOLUTION NO. 19764
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR
THE 1999-00 FISCAL YEAR.
WHEREAS Resolution 19541 approving the budget for the fiscal year 1999-00 was
adopted on June 16, 1999; and
WHEREAS the City Manager has recommended, and the City Council desires to approve,
certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED thatthe Directorof Finance is authorized to record
inter-fund cash transfers as required in accordance with this Resolution, and that
Resolution 19541, adopting the budget for the 1999-00 fiscal year is hereby amended as
follows:
SECTION 1. ADDITIONS
FUND Activity Account Amount
No. 261 1395 54022 $151,879
Title:
Capital Projects City Facilities Document Imaging
Purpose: To consolidate funds for the City-wide Records Management System approved
on 311100.
SECTION 2. SOURCE
The amount provided from the Recycling Fund will be booked as a direct transfer
to the Capital Projects Fund. The other accounts will be disappropriated and the
amounts transferred to the CP Fund.
FUND Activity Account Amount
No. Title:
125 - Recycling 1280 - Fund Bal. $ 67,080
001 - Gen'I 1150- City Clerk 43860- Elections $ 2,000
540 - Risk Mgt. 5903 - Worker's 48470 - TTD/4850 $ 30,000
Comp Expense
540 - Risk Mgt.
5904 - Liability 54022 - Document $ 37,799
540 - Risk Mgt. Image
5919 - 48696 - $ 15,000
Unemployment Unemployment Ins.
Resolution No. 19764
Page 2
Adopted this sth day of April , 2000.
AYES: Members Jones, Hodges, Oden, Reller-Spurgin and Mayor Kleindienst
NOES: None
ABSENT: None
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED AND APPROVED AS TO FORM `I
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