HomeMy WebLinkAbout4/5/2000 - STAFF REPORTS (4) DATE: April 5,2000
TO: City Council
FROM: Director of Aviation
AIRPORT ENGINEER-CONSULTANT SELECTION&CONTRACT
RECOMMENDATION:
It is recommended that City Council ratify the selection of Consolidated Services Engineers &
Constructors, Inc., as the Airport Engineer and approve a standard form professional services
agreement to cover three(3)years of Airport projects.
BACKGROUND:
The Airport's contract with its existing Airport engineering firm has ran its term and the Airport
must hire a new firm following the Federal Aviation Administration's selection regulations.
The Airport conducted a nationwide search and on March 1,2000,the City Council took action to
approve a short list of consultants to be interviewed:
HNTB Kimley Horn
Consolidated Raytheon
Interviews were conducted by a five-member panel made tip of three Airport Staffers and two
Airport Commissioners. At the conclusion of the interviews,the scoring was as follows:
Firm Score Rank
I-INTB 64 4
Consolidated 94.2 1
Kinley Horn 72.2 3
Raytheon 84.6 2
All five of the panelist members ranked the firms in the same order and it is therefore the selection
committee's mianimous recommendation that Consolidated Engineers be awarded the contract.This
is a woman-owned,Coachella Valley firm. The Airport Commission will consider this at its April
5,2000,meeting and the results will be reported to City Council.
A standard form professional services agreement has been negotiated with the firm, copies of the
exhibits are attached. The contract is for three(3)years of Airport projects with an allowance of
$25,000 per year for general consulting services(plats, legal descriptions, etc.),as well as design
and field engineering/testing for the following five projects.
Construct. Design Field Total
Cost Est. Eric!.Fees Ent'.Fees Eng.Fees
Txwy"W"
Reconstruction $5,000,000. $345,800. $539,700. $ 885,500.
500 KW Terminal
Emerg.Generator $ 500,000. $23,700. $29,600. $ 53,300.
Reconfigure Airfield
Vault&Generator $ 675,000. $45,800. $57,200. $ 103,000.
Erosion Control/
Wildlife Mitigation $ 300,000. $20,400. $35,850. $ 56,250. IA4
Relocate Segmented
Circle S 300,000. $20,300. $31.250. $ 51,550.
TOTALS $6,775,000. $456,000. $693,600. $1,149,600.
Design Engineering has been negotiated at an average of 6.7% of construction cost and Field
Engineering/Testing at an average of 10.23%,both well within the FAA acceptable ranges for these
types of consulting services. The total engineering fees,including three years of$25,000 in general
consulting work, is$1,224,600.
A Resolution is attached ratifying the selection and approving the professional services agreement.
This contract is totally paid from Airport revenues and Federal Grants.
SERI LE
Director of Aviation
APPROVED
ity Manager
ATTACHMENTS
1. Resolution BY aE OF FINUCE
2. Agreement Exhibits
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EXHIBIT "A"
SCOPE OF SERVICES
BASIC SERVICES
This contract shall be for airport engineering services for a period of three(3)years on an as needed basis.
The scope of work contemplated under this Agreement is for engineering services for improvements to the
Palm Springs International Airport. A detailed Scope of Services shall be prepared and agreed to by the
parties on a project by project basis prior to the commencement of any work. The project specific Scope of
Services shall include the maximum fee to be paid for the specific project as well as a Schedule of
Performance for the specific project. Said improvements may include, but are not limited to, the following
items:
Project Description
I. Rehab/reconstruct TXWY "W", Lighting&Markings &Drainage
2. 500 KW Terminal Emergency Generator
3. Reconfigure Airfield Vault and New Airfield Generator
4. Erosion Control/Wildlife Mitigation(Adjacent Millionaire Ramp)
5. Relocate Segmented Circle
The services to be provided by Engineer shall be determined on a project by project basis as provided above.
II. DESIGN ENGINEERING
A. Preliminary Studies (All Items)
1. As requested, assist the City in the preparation of the Preapplication,prepare the Program
Sketch Program Narrative and engineer's estimate, and assist the City with the required
Statements and Notifications,the environmental documentation and the State and Regional
reviews, as required;
2. Consult/Coordinate with airport users, Federal Aviation Administration (FAA), airport
staff, city, county and other interested parties; and .
3. Review, revise as necessary, the airport drawings which provide the basis for the project
design.
B. Design(All Items)
1. Prepare preliminary plans, specifications, contract documents, and cost estimates for the
design, to be approved by the City and certified to the FAA;
2. Provide acceptable Airport Layout Plan and associated drawings, as required;
3. Prepare and submit final plans,specifications, and contract documents for approval by the
City and certified to the FAA prior to advertising for bids;
4. Prepare a design Engineer's Report,including estimates of final quantities and construction
costs, which will be submitted with the final plans and specifications to the City and the
FAA;
5. Prepare or assist in the preparation of the Application for Federal funds and the Property
Map.
6. Coordinate the establishment of bid proposals into schedules to allow flexibility of award
to match the funds available;
7. Provide complete sets of approved plans, specifications, and contract documents for the
bidding of the project;
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8. Arrange for and conduct Pre-bid for Conference and Job showing;
9. Assist with the bid opening and processing of bid documents, and make recommendations
to the City for award of contract schedules; and
10. Perform miscellaneous engineering services as requested by airport management,
it. Redesign the project or adjust the scope via the use of bid schedules at no additional cost
if project bids are higher than the approved budget.
III. TOPOGRAPHIC SURVEYS (For Design)
Perform topographic surveys of proposed constructions areas, as required, for design.
IV. FIELD ENGINEERING
Arrange for and conduct Pre-Construction Conference. Provide complete resident engineering coordination
of the construction work with sufficient qualified inspectors who shall be present during all construction
operations to observe that construction is accomplished in accordance with the plans and specifications. It
is expressly understood that the term"engineering coordination"does not mean that the Engineer will assume
any responsibility that usurps or replaces the duties and authority of a construction Superintendent or other
Contractor agent charged with responsibility for the construction operation. In carrying out his
responsibilities for engineering coordination,the engineer shall guard the City against defects and deficiencies
in the permanent work constructed by the Contractor, but does not guarantee the performance of the
Contractor. The above disclaimers do not in any way abrogate the responsibility of the Engineer as agent
for the City to exercise technical competence, expertise, skill and engineering judgment so that the
Contractor's construction products are provided in accordance with the construction contract documents.
The Engineer shall issue such instructions to the Contra tor's Construction Superintendent as are necessary
to protect the City's interests to the same extent as would the City, itself, if a representative of the City was
present and equipped with the requisite knowledge, skill,competence,expertise, and engineering judgment.
The engineer shall provide sufficient surveys and observe and check surveys conducted by the Contractor
in accordance with the plans and specifications.
The Engineer shall act as the City's agent during construction to protect the City's interest, and shall have
the authority to recommend to the City that the construction be stopped if not in accordance with the plans
and specifications. The Engineer will furnish a weekly construction progress and inspection report to the
City and the FAA.
The Engineer shall prepare all addition and deletion change orders and supplemental agreements for approval
by the City as required. After acceptance of the Construction Contract by the Contractor, copies will be
submitted to the City and the FAA for approval and signature before proceeding with the work.
The Engineer shall review the submitted weekly contractor's payrolls,check shop drawings and construction
submittals, and prepare and maintain necessary records of construction progress.
When the project has been completed and is ready for final acceptance, the Engineer shall arrange for
inspection of the finished work by the FAA,the City,the Contractor,and the Engineer, following which the
final estimate for the work will be considered by the City.
Upon acceptance of the project, the Engineer shall prepare the "As built" drawings including any field
surveying required to compute final quantities, and the Construction engineering report, and shall provide
the City and the FAA with one (1) set of reproducible "As Built" drawings, and one (1) copy of the
Construction Report.
On Completion of the project,the Engineer shall prepare and supply the City with any Airport Maintenance
Program for the improvements constructed under the Project.
Perform the duties of the Engineer/Architect set forth in the General Conditions of the construction contract.
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V. GENERAL CONSULTING SERVICES
A. Basic Services
These services will be provided on a project by project basis as requested by the City to accomplish
or assist in the accomplishment of any or all of the following work items:
1. Update Airport Layout Plan, as require.
2. Update Environmental Assessment, including coordination with the FAA, local, regional
and federal agencies, and assist in conducting Public Hearings, as required.
3. Assist Sponsor in the preparation and/or update of Preapplicaitons, including Program
Sketch, Program Narrative, Consultant's Cost Estimates and required Statements and
Notifications.
4. Provide Advisory Services to assist the City in the management, operation, maintenance
and administration of the airport, as required.
5. Provide such other services as may be required and requested by the City.
VI. CHANGE OF SCOPE
In addition to the foregoing services, the City may require additional services such as Property surveys,
Descriptions of Land, Easements, Redesign or major changes of the concept after final plans or concepts
have been approved by the FAA. Payments to the engineer for such work b3cause of the change in scope
of the project shall be negotiated at the time of the anticipated change, and it shall be mutually agreed to
pursuant to Section 1.7 of this Agreement.
VII. SPECMC PROJECT SCOPES
Exhibit "A" Section I.A. Exhibit "A" Sections
Proiect#Project Description Scope
1. Rehab/Reconstruct TXWY "W" IIA, IIB, III, IV
2. 500 KW Terminal Emergency Generator IIA, IIB, IV
3. Reconfigure Airfield Lighting Vault/Airfield Generator IIA, IIB, IV
4. Erosion Control/Wildlife Mitigation(Millionaire Ramp) IIA, IIB, III, IV
5. Relocate Segmented Circle IIA, HB, III, IV
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EXHIBIT "B"
SPECIAL REQUIREMENTS
I. TITLE VI ASSURANCES
A. The engineer further agrees that:
During the performance of this contract, the Engineer, for itself, its assignees and successors in
interest(hereinafter referred to as the "Engineer") agrees as follows:
Compliance with Regulations. The Engineer shall comply with the Regulations relative
to nondiscrimination in federally assisted programs of the Department of Transportation
(hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be
amended from time to time (hereinafter referred to as the Regulations) which are herein
incorporated by reference and made a part of this contract.
2. Nondiscrimination. The Engineer, with regard to the work performed by it during the
contract, shall not discriminate on the grounds of race, color, or national origin in the
selection and retention of subcontractors, including procurement of materials and leases of
equipment. The Engineer shall not participate either directly or indirectly in the
discrimination prohibited by section 21.5 of the Regulations, including employment
practices when the contract covers a program set forth in Appendix B of the Regulations.
3. Solicitation for Subcontracts, including Procurement of Materials and Equipment. In all
solicitations, either by competitive bidding or negotiations made by the Engineer for work
to be performed under a subcontract, including procurement of materials or leases of
equipment,each potential subcontractor or supplier shall be notified by the Engineer of the
Engineer's obligations under this contract and the Regulations relative to nondiscrimination
on the grounds of race, color, or national origin.
4. Information and Reports. The Engineer shall provide all information and reports required
by the regulations or directives issued pursuant thereto and shall permit access to its books,
records, accounts, other sources of information and its facilities as may be determined by
the City or the Federal Aviation Administration (FAA) to be pertinent to ascertain
compliance with such Regulations, orders, and instructions. Where any information
required of a contractor is in the exclusive possession of another who fails or refuses to
furnish this information, the engineer shall so certify to the City or the FAA, as
appropriate, and shall set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance. In the event of the Engineer's noncompliance with the
nondiscrimination revisions of this contract, the City shall impose such contract sanctions
as it or the FAA may determine to be appropriate, including, but not limited to:
a. withholding of payments to the Engineer under the contract until the engineer
complies, and/or
b. cancellation, termination, or suspension of the contract, in whole or in part.
6. Incorporation of Provisions. The Engineer shall include the provisions of paragraphs 1
through 5 in every subcontract including procurement of materials and leases of equipment,
unless exempt by the Regulations or directives issued pursuant thereto. The Engineer shall
take such action with respect to any subcontract or procurement as the City or the FAA
may direct as a means of enforcing such provisions including sanctions for noncompliance.
Provided, however that in the event a contractor becomes involved in, or is threatened
with, litigation with a subcontractor or suppliers as a result of such direction, the engineer
may request the City to enter into such litigation to protect the interests of the City and,
in addition, the engineer may request the United states to enter into such litigation to
protect the interests of the United States.
B. Disadvantaged Business Enterprise (DBE) Assurances
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1. Policy. It is the policy of the Department of Transportation (DOT) that disadvantaged
business enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to
participate in the performance of contracts financed in whole or in part with federal funds
under this agreement. Consequently, the DBE requirements of 49 CFR Part 23 apply to
this agreement.
2. DBE/WBE Obligation. The Engineer agrees to ensure that minority business enterprises
as defined in 49 CFR Part 23 have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in part with federal funds
provided under this agreement. In this regard, all contractors shall take all necessary and
reasonable steps in accordance with 49 CFR to ensure that minority business enterprises
have the maximum opportunity to compete for and perform contracts. Contractors shall
not discriminate on the basis of race,national origin, or sex in the award and performance
of DOT-assisted contracts.
C. The City agrees that:
1. The City shall make available to the Engineer all technical data that is in the City's
possession, including maps,surveys,property descriptions,borings and other information
required by the Engineer and relating to his work.
2. The City agrees to cooperate with the Engineer in the approval of all plans and
specifications, or, should it disapprove of any part of said plans and specifications, shall
make a timely decision in order that no undue expense will be caused the Engineer because
of lack of decisions. If the Engineer is caused to incur other expenses such as extra
drafting due to changes ordered by the City after completion and approval of the plans and
specifications, the Engineer shall be paid, equitable, for such extra expenses and services
involved.
3. The City shall pay publishing costs for advertisements of notices,public hearings,requests
for bids, and other similar items;shall pay for all permits and licenses that may be required
by local, state or federal authorities; and shall secure the necessary land, easements, and
rights-of-way required for the project.
II. SUBCONTRACTING
A. Section 4.3 Prohibition Against Subcontracting or Assignment, shall not apply as to subcontracting
for electrical engineering, surveying, soils engineering and materials testing services.
III. DELETIONS
A. Section 5.3 Performance Bond shall not apply to this Engineering Services Agreement
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EXHIBIT "C"
SCHEDULE OF COMPENSATION
THE CITY AGREES to pay the Engineer for services listed in Exhibit "A" in the following manner:
The Engineer shall be compensated under three separate categories:
Part A. Basic Services (Preliminary Studies and Design)
Part B. Special Services (Soils and Pavement Investigation, Topographic Surveys, Field Engineer)
Part C. General Consulting Services
The method of payment shall be, as follows:
I. For services rendered under PART A,BASIC SERVICES,the City agrees to pay interim payments
up to 90 percent based on percentage work performed by the Engineer and detailed in a report
submitted to, and approved by, the City with the request for payment. The maximum amount to
be paid by City for a particular project shall be determined in the project specific Scope of Services.
The remaining ten percent of the fee under PART A, BASIC SERVICES, shall be paid at the time
construction is completed for those work items actually constructed as listed in Exhibit "A".
However, at the Engineer's option,in lieu of the ten percent retainage,he may request that the City
accept the Engineer's deposit of securities in escrow pursuant to California Public Contracts Code
section 22300 under the following conditions:
a. The Engineer shall bear all expenses of establishing and maintaining an escrow account and
escrow agreement acceptable to the City with a bank insured by the Federal Deposit
Insurance Corporation.
b. The Engineer shall deposit to and maintain in such escrow only those securities as are
acceptable to the City and having a value not less than the ten percent retainage that would
otherwise be withheld.
C. The Engineer shall enter into an escrow agreement satisfactory to the City.
If work is abandoned or terminated after obtaining approval by the City and the FAA of the final
construction plans and specifications,the City shall reimburse up to 90 percent of the total lump sum
for the specific project as listed under PART A.
II. For services rendered under PART B - SPECIAL SERVICES, the City agrees to make monthly
payments based upon the percentage work performed by the Engineer less ten percent. The final
ten percent of the fee shall be due and payable when (i) the project final inspection and the
construction report have been completed;(ii)reproducible"As Built"drawings have been submitted
to the City; and (iii) the revised Airport Layout Plan has been approved by the FAA. At the
Engineer's option, in lieu of the ten percent retainage, he may request that the City accept the
Engineer's deposit of securities in escrow pursuant to California Public Contracts Code Section
22300 under the following conditions:
a. The Engineer shall bear all expenses of establishing and maintaining an escrow account and
escrow agreement acceptable to the City with a bank insured by the Federal Deposit
Insurance Corporation.
b. The Engineer shall deposit to and maintain in such escrow only those securities as are
acceptable to the City and having a value no less than the ten percent retainage that would
otherwise be withheld.
C. The Engineer shall enter into an escrow agreement satisfactory to the City.
The"As Built"drawings and construction report shall be submitted within a period of 90 days from
end of construction period.
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Consultant shall be reimbursed on the basis of Time and Materials to the maximum amount listed
under "project specific compensation", i.e., the number of hours worked, multiplied by the
Engineer's standard hourly rates for each applicable employee classification plus direct non-hourly
expenses as shown, below:
HOURLY RATES AND BILLING PROCEDURES
Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $95.00/hr
Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $80.00/hr
Senior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $70.00/hr
Project Engineer/Construction Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . $70.00/hr
Project Planner/Associate Construction Coordinator . . . . . . . . . . . . . . . . . . . . . $60.00/hr
Engineering Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $55.00/hr
Field Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45.00/hr
Graphic/CADD Operator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35.00/hr
Clerical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35.00/hr
Auto/CADD Work Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $30.00/hr
Listed Rates are inclusive of labor overhead, administrative costs and profit.
Reimbursable Costs:
Company and Personal Automobiles will be billed at the rate of$35.00/Day (2-wheel drive),
$55.00/Day (4-wheel drive) and$0.35/Mile.
Rental Automobiles and out-of-town expenses will be at actual costs not to exceed$300.00/Day.
Materials testing, Surveying and additional Field engineering support will be billed at actual costs,
plus ten percent.
Fees for work items listed under Exhibit "A" for BASIC SERVICES and for SPECIAL
SERVICES, but, for which fees are now shown in the Contract, will be negotiated at a later date
when the scope of work is defined, and will be formalized by an Amendment to this Contract.
III. For services rendered under PART C -GENERAL CONSULTING SERVICES, the City agrees
to make monthly payments based upon the work performed by the Engineer.
The Engineer shall be reimbursed on the basis of Time and Materials, i.e., the number of hours
worked, multiplied by the Engineer's standard hourly rates for each applicable employee
classification plus direct non-hourly expenses as shown, below:
HOURLY RATES AND BILLING PROCEDURES
Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $95.00/hr
Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $80.00/hr
Senior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $70.00/hr
Project Engineer/Construction Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . $70.00/hr
Project Planner/Associate Construction Coordinator . . . . . . . . . . . . . . . . . . . . . $60.00/hr
Engineering Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $55.00/hr
Field Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45.00/hr
Graphics/CADD Operator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $40.00/hr
Clerical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35.00/hr
Auto/CADD Work Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $30.00/hr
Listed Rates are inclusive of labor overhead, administrative costs and profit.
Reimbursable Costs:
Company and personal Automobiles will be billed at the rate of$35.00/Day (2-wheel drive),
$55.00/Day(4-wheel drive) and$0.35/Mile. 3W7
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Rental Automobiles and out-of-town expenses will be at actual costs not to exceed $300.00/Day.
Subcontracted Services will be billed at actual costs, plus ten percent.
The maximum estimated amount for GENERAL CONSULTING SERVICES for each twelve
months of the contract is$25,000. Any amount over the estimated maximum will be negotiated and
agreed to by the City and the Engineer, in writing, prior to beginning actual work.
PROJECT SPECIFIC COMPENSATION
Project# 1 Description: Rehab/Reconstruct TXWY "W", Lighting&Markings and Drainage
Project# 2 Description: 500 KW Terminal Emergency Generator
Project# 3 Description: Reconfigure Airfield Vault/New Generator
Project# 4 Description: Erosion control/Wildlife Mitigation
Project# 5 Description: Relocate Segmented Circle
PART II, III, DESIGN ENGINEERING&TOPOGRAPHIC SURVEYS:
Project# 1 A Lump-Sum Fee of$ 345,800
Project# 2 A Lump-Sum Fee of$ 23,700
Project#3 A Lump-Sum Fee of$ 45,800
Project# 4 A Lump-Sum Fee of$ 20,400
Project# 5 A Lump-Sum Fee of$ 20,300
PART IV, FIELD ENGINEERING
Soils &Pavement Design
Project# I A Lump Sum Fee of$ 25,200
Project# 4 A Lump Sum Fee of$ 2,750
Project# 5 A Lump Sum Fee of$ 1,100
Topographic Surveys
Project# 1 A Lump Sum Fee of$ 38,500
Project# 4 A Lump Sum Fee of$ 5,500
Project# 5 A Lump Sum Fee of$ 3,850
Field Engineering
Project# 1 Time&Materials Not-to-Exceed$ 432,000
Project# 2 Time&Materials Not-to-Exceed$ 29,600
Project# 3 Time&Materials Not-to-Exceed$ 57,200
Project# 4 Time&Materials Not-to-Exceed$ 25,400
Project# 2 Time&Materials Not-to-Exceed$ 25,200
Materials Testing
Project# 1 Time &Materials Not-to-Exceed$ 44,000
Project# 4 Time &Materials Not-to-Exceed$ 2,200
Project#2 Time&Materials Not-to-Exceed$ 1,100
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EXHIBIT "D"
SCHEDULE OF PERFORMANCE
The services contemplated in this Agreement and assigned to the Engineer to complete shall be commenced within
thirty six(36) months and shall be completed based upon the time lines mutually agreed upon between the City and
Engineer. Each enumerated project from Exhibit"A" shall have a separate Schedule of Performance as listed below
or as shall be mutually agreed upon at a future date by City and Engineer. Time lines are subject to adjustment based
on FAA grant approval receipt. Delays in FAA approvals will result in a day for day extension of time on each work
item.
Project# 3 Description: Reconfigure Airfield Vault/New Generator
Project# 4 Description: Erosion Control/Wildlife Mitigation
Project# 5 Description: Relocate Segmented Circle
Work Item Commence Complete
Preliminary Design October 2000 December 31, 2000
Design January 1, 2001
Field Engineering 180 days from award of construction contract
Project# 1 Description: Rehab/Reconstruct TXWY "W", Lighting &Markings & Drainage
Work Item Commence Complete
Preliminary Design May 1, 2000 July 1, 2000
Design July 1, 2000 March 2001
Field Engineering 180 days for award of construction contract
Project# 2Description: 500 KW Terminal Emergency enerator
Work Item Commence Complete
Preliminary Design April 5, 2000 May 2000
Design May 2000 June 2000
Field Engineering 180 days from award of contract
Oil
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City of Palm Springs
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••OR• Office of the City Clerk
• 'COi En 43� R
3200 Tahqui[z Canyon Way• Palm Springs,California 92262
r FO F, TEL:(760)323-8204 •TDD.(760)864-9527
April 14, 2000
Consolidated Services Engineers & Constructors
P.O. Box 2848
Palm Springs, CA 92263
Dear Ms. Dube':
Attached is one executed copy of the agreement regarding airport engineering services between
Consolidated Services Engineers & Constructors and the City of Palm Springs, approved by the
City Council on April 5, 2000, by Resolution 19763, Agreement#4209
Certificates of Insurance should be provided, naming the City of Palm Springs as an additional
insured, for General Liability for $5,000,000 CSL; Automobile Liability for $1,000,000 CSL; and
Worker Compensation in California Statutory requirements. Further, the cancellation clause shall
state as follows: Should any of the above-described policies be canceled before the expiration
date thereof, the issuing company will mail 30 days written notice to the certificate holder named
to the left.
Should you have any questions, please let me know.
Sincerely, 1
PATRICIA A. SANDERS, CMC
City Clerk
cc: Airport w/agreement
Finance w/agreement
Post Office Box 2743 • Palm Springs, California 92263-2743
RESOLUTION NO. 19763
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA,RATIFYING THE AIRPORT ENGINEERING
SELECTION COMMITTEE RANKING OF CONSOLIDATED
SERVICES ENGINEERS&CONSTRUCTORS,INC.AS THE
NUMBER ONE PROPOSING COMPANY AND APPROVING
PROFESSIONAL SERVICES AGREEMENT # 4209
WITH CONSOLIDATED SERVICES ENGINEERS AND
CONSTRUCTORS,INC.
WHEREAS the PALM SPRINGS INTERNATIONAL AIRPORT has conducted a nationwide
solicitation for airport engineering firms; and
WHEREAS the qualification packets received were evaluated by a committee and on March 1,
2000,the City Council ratified the selection short list; and
WHEREAS a five-member interview panel met with each of the four(4) short-listed firms and
came to a unanimous ranking of the proposers; and
WHEREAS based upon the unanimous number one ranking of Consolidated Services Engineers
& Constructors, Inc., a Coachella Valley woman-owned business, a three (3) year professional
services agreement has been prepared by staff,
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
Section 1. That the City Council hereby ratifies the Airport Engineer Selection Committee's
ranking of Consolidated Services Engineers & Constructors, Inc. as the number
one proposing firm.
Section 2. That the City Council hereby approves Standard Form Professional Services
Agreement# 4209 , for Airport Engineering Services,with Consolidated
Services Engineers&Constructors,Inc.,in an amount not to exceed One Million
Two-Hundred Twenty-Four Thousand Six Hundred Dollars ($1,224,600).
ADOPTED this 5th day of April 2000.
AYES: Members Jones, Hodges, Oden, Reller—Spurgin and Mayor Kleindienst
NOES: None
ABSENT: None
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED & APPROVED AS TO FORMS v�/�