HomeMy WebLinkAbout3/1/2000 - STAFF REPORTS (10) DATE: March 1, 2000
TO: City Council
FROM: Assistant City Manager- Operations, via City Manager
SUBJECT: REORGANIZATION 2000
RECOMMENDATION:
It is recommended that City Council approve a reorganization involving Office of Management and
Budget, Facilities, and the Office of Assistant City Manager - Operations, resulting in an armual
savings to the General Fund of over $300,000.
BACKGROUND:
With the impending budget concerns, a review of the organization has been carried out by the City
Manager's office. The goals of any reorganization resulting from this effort were as follows.
I. Save General Fiord dollars.
2. Reduce the number of employees in the General Fund.
3. Expand Economic Development and Redevelopment resources.
4. Increase Supervision at City Yard.
5. Tap retiring employees to train replacements.
6. Maximize efforts to develop City facilities through grants.
A discussion of each of the major areas of reorganization follows:
OFFICE OF MANAGEMENT&BUDGET:This activity is being eliminated with three ofthe four
employees transferring to Finance as a new Audit and Budget Division. The Director of OMB
position will be transferred to a new Redevelopment Director position. Redevelopment and
Economic Development will be split into two departments to provide more resources to focus in this
vital area. The Redevelopment and Housing Project Manager position, currently vacant, will be
eliminated from the budget. And finally, an Account Clerk and Senior Account Clerk will be
reclassified to Accormt Specialists, at range G-33 in the pay scale, to more closely reflect the work
they are currently carrying out. This portion of the reorganization will result in the reduction of 1 1
positions from the General Fruid with an annual savings of$74,728 to the General Fund and meets
goals of 1. 2, and 3 of the reorganizational effort
FACILITIES: This Department is being adjusted by adding Fleet Services as a new activity. To
provide for greater supervision,the Recreation Manager will now also oversee parks and downtown
parks maintenance from a reclassified position of Parks and Recreation Manager. A new position
of Facilities and Energy Manager is created to provide a greater level of supervision over the
maintenance activities at the City Yard.The existing Facilities Maintenance Supervisor has indicated
a desire to retire as of December 31, 2000. He will be reclassified to Facilities Special Projects
Coordinator for a six-month period to allow for training of his replacement. Upon retirement, the
Special Projects Coordinator position is eliminated. It is also proposed that the incumbent Facilities
and Projects Coordinator be reclassified to Facilities and Maintenance Supervisor.
On the Parks and Recreation side, a vacant Recreation Leader position is eliminated, and the Parks
Maintenance Coordinator has indicated a desire to retire December 31,2000.Again,his position will
be changed to Parks Special Projects Coordinator for a six-month training transition for a new Parks
Maintenance Supervisor position. This portion of the reorganization will result in the reduction of
.3 positions, with a cost of$14 032 in the transition year 2000-0 1 (Note: There is a cost increase
in the first year because for the first six (6)months the training transition occurs with both retirees
and their replacements on-board at the same time ) Once fully transitioned one position will be
eliminated from the General Fund and$34 522 annual General Fund savings will occur This meets
goals 1. 2, 4,and 5 of the reorganizational effort
/Co AC
ASSISTANT CITY MANAGER- OPERATIONS: It is proposed that the position be retitled to
"Assistant City Manager - Special Projects," and be given the responsibility of pursuing
development of city facilities and other special projects to maximize the City's focus in this area.
This position and the existing assigned Administrative Assistant would be budgeted in General Fund
activity 001-4010 General Operations, but would charge all of their time out to specific projects
being worked on. This portion of the reorganization will result in two positions not being charge
to the General Fund, with an annual savings of$193,457. This meets goals 1 2 and 6 of the
reorgamzational effort.
The following information summarizes the total reorganization:
Summary of Reorganization
General Fund Impacts
Fiscal00-01 Fiscal01-02
Cost of(Savings) Cost of(Savings)
Action Position Add or(Delete) Position Add or(Delete)
Office of Management& Budget Elimination ($74,728) (1.1) ($74,728) (1.1)
Facilities Reorganization $14,032 (.3) ($34,522) (1)
Office of Assistant City Manager - OPS ($193,457) (2) ($193,457) (2)
Reallocation
Total Savings ($254,154) (3.4) ($307,337) (4.1)
As part of this reorganization, several positions are given added responsibilities and reclassified or
range adjusted. Per City Personnel Rules,whenever a position is reclassified or range adjusted,that
position is to receive a 5%raise. The above savings reflect approximately$16,000 worth of annual
increased salaries spread among five (5) positions.
A Resolution is attached for the City Council consideration. Please note that on the Resolution,
asterisks denote changes to occur immediately;all others occur as of July 1,2000.Also,please note
that the total number of employees reduced on the Resolution is .3. The following year, once the
training transition is complete, the total number of employees reduced will be 1. These reductions
differ from the numbers listed above, as the above numbers also reflect positions whose charges
have been removed from the General Fund, but the positions are not eliminated.
Allen*FSm o
Assistant City Manager- Operations
0O(,,�LirY 0V
Approved:
Dallas Flicek, Interim City Manager
Attachment:
1. Resolution
RESOLUTION NO. 19758
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, APPROVING AN
AMENDMENT TO THE BUDGETED ALLOCATED
POSITIONS SHOWN IN THE 1999-00 BUDGET.
WHEREAS,the City Coimcil approved a list of Allocated Positions as part of the 1999-00 City Budget;and
WHEREAS, an Amendment to the Allocated Positions is necessitated by the desirability of reorganizing
the Office of Management and Budget,the Facilities Department,and the Office of Assistant City Manager-
Operations to increase efficiency, reduce General Fund employees, and save General Fund dollars.
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Springs,California,that
this Amendment to the 1999-00 Budget Allocated Positions is hereby approved as follows:
SECTION 1
(Deleted)
Additions
Department/ Salary Authorized
Activity Classification Ranee No.Added No.Deleted Positions
City Manager Assistant City Manager- EX-79M * (1) (1)
001-1100 Operations
Office of Mgmt Office of Management EX-64M * (1) (1)
& Budget & Budget Director
001-1190
Office of Mgmt. Principal Budget& PS-52 * (1) (1)
& Budget Management Analyst
001-1190
Finance & Treasury Senior Account Clerk G-28* (1) (1)
001-1300
Finance & Treasury Account Clerk G-24* (1) (1)
001-1300
Recreation Admin. Recreation Leader G-25 * (1) (1)
001-2510
Downtown Exp. Parks Maintenance PS-46 (.25) (.25)
Maintenance Coordinator
001-4210
Parks Maintenance Parks Maintenance PS-46 (.75) (75)
001-2451 Coordinator
Facilities Maint. Facilities Maintenance PS-47 (1) (1)
520-5641 Supervisor
Operations Assistant City Manager- EX-79M * 1 1
Administration Special Projects
001-4010
Economic Develop. Redevelopment Director EX-64M * 1 I
Administration
001-1400
Finance & Treasury Audit & Budget Manager PS-56 * 1 1
001-1300
Finance & Treasury Account Specialist G-33* 2 2
001-1300
Parks Maintenance Parks / Special Projects PS-48 .5 .5
001-2451 Coordinator
R19758
Page 2
SECTION 1 - Cont'd
(Deleted)
Additions
Department/ Salary Authorized
Activity Classification Ranee NO.Added No.Deleted Positions
Parks Maintenance Parks Maintenance PS-46 .85 .85
001-2451 Supervisor
Facilities Maint. Facilities & Energy MX-56 .85 .85
520-5641 Manager
Facilities Maint. Facilities Special PS-51 .5 .5
520-5641 Project Coordinator
Authorized
No.Added No.(Deleted) Positions
Total original authorized positions 00-01 Budget 459
Total (deletions) prior Amendments (0) (0)
Total additions prior Amendments 3 3
Total (deletions)this Amendment (8) (8)
Total additions this Amendment 7.7 7.7
Total authorized positions as amended 461.7
SECTION 2. Reclassifications/Range Adjustments /Transfers
• Reclassify Recreation Manager to Parks & Recreation Manager -MX-52 to MX-56.*
• Reclassify Transportation Coordinator to Facilities Maintenance Supervisor- PS-39 to PS-46.
• Director of Facilities - Range Adjustment from EX-62 to EX-67.*
• Account Specialist- Range Adjustment from G-30 to G-33*
• Senior Financial Analyst- Transfer to 001-1300, Finance & Treasury*
• Financial Analyst - Transfer to 001-1300, Finance & Treasury*
Note: Actions in Section I & 2 above indicated with an "*" shall be effective immediately. All other
actions shall be as of July 1, 2000.
ADOPTED this 1st day of March , 2000.
AYES: Members Jones, Hodges, Oden, and Mayor Kleindienst
NOES: None
ABSENT: Member Jones
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By:
City Clerk Interim City Manager
REVIEWED &APPROVED AS TO FORM '��