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Home My WebLink About3/1/2000 - STAFF REPORTS (3) DATE: March 1, 2000 TO: City Council FROM:: Deputy Director of Aviation- Operations via Director of Aviation SUPPLEMENTAL INTERVIEWS OF PROFESSIONAL ENGINEERING/CONSULTANT FIRMS RECOMMENDATION: That City Council approve the short list of qualified airport engineering/consultant firms,as scored by the evaluation committee, Consolidated Services, HNTB, Isbill Division, Raytheon Infrastructure Inc., and Kimley-Horn and Associates, Inc., to be invited to participate in a formal presentation to the evaluation committee. BACKGROUND: The Airport's existing contract with its engineering/consultant firm has reached the end of its term and the Airport must conduct a two-step qualification based selection process to secure the service of a firm for future design/consultant services. As per Federal Aviation Administration (FAA) requirements the Airport working with the City's Procurement Division circulated a request for Statements of Qualifications(SOQ)and Letters of Interests from Airport Engineering/Consultantfirms. The scope ofwork outlined in the SOQ includes design engineering for the rehabilitation of taxiway "W" and miscellaneous consultant services. As per FAA requirements the SOQ was advertised both locally and nationwide. Twenty-nine firms received copies of the SOQ and seven firms responded.(Kimberly-Horn &Associates Ire.,Consolidated Services Engineers&Constructors Inc.,Stantec Consulting Inc., P&D Aviation, Isbill Division Raytheon Infrastructure Inc., Coachella Valley Engineers,and HNTB Architects Engineers Planners). The submittals were scored using an established criteria by an evaluation committee consisting ofAirport Commission members, City Procurement Manager, and Department of Aviation staff. The four (4) firms recommended for the short list scored in the top four(4)positions in both average score and ranking. The next step in the process is to invite the short listed firms to tour the airport and conduct a presentation for the evaluation committee. The presentations will be scored by the committee. Staff will return to council with a recommendation to enter into negotiations with the top scoring firm TRAC C. LINCOLN JE LE Deputy Director of Aviation - Operations Director of Aviation APPROVED: HAROLD GOOD, CPPO �J City Manager Procurement Manager Attachment: Minute Order v g� __ 4 DATE: March 1, 2000 TO: City Council FROM:: Deputy Director of Aviation- Operations via Director of Aviation INTERVIEWS OF PROFESSIONAL ENGINEERING/CONSULTANT FIRMS RECOMMENDATION: That City Council approve the short list of qualified airport engineering/consultant firms,as scored by the evaluation committee, (names of firms to be provided in a supplement report) that responded to the City's request for Statements of Qualifications (SOQ) and Letters of Interest (LOI), to be invited to participate in a formal presentation to the evaluation committee. BACKGROUND: The Airport's existing contract with its engineering/consultant firm has reached the end of its tern and the Airport must conduct a two step qualification based selection process to secure the service of a firm for future design/consultant services. As per Federal Aviation Administration (FAA) requirements the Airport working with the City's Procurement Division circulated a request for Statements Of Qualifications(SOQ)and Letters ofInterests from Airport Engineering/Consultant firms. The scope ofwork outlined in the SOQ includes design engineering for the rehabilitation of taxiway "W" and Miscellaneous consultant services. As per FAA requirements the SOQ was advertised both locally and nationwide. Twenty-nine firms received copies of the SOQ and seven firms responded. (Kimberly-Horn &Associates Inc.,Consolidated Services Engineers&Constructors Inc.,Stantec Consulting Inc., P&D Aviation, Isbill Division Raytheon Infrastructure Inc., Coachella Valley Engineers,and HNTB Architects Engineers Planners). The submittals were scored using an established criteria by an evaluation committee consisting ofAirport Commission members, City Procurement Manager, and Department of Aviation staff. The next step in the process is to invite the short listed funs to tour the airport and conduct a presentation for the evaluation committee. The presentations will be scored by the committee. Staff will return to council with a recommendation to enter into negotiations with the top scoring firm. TRACY E LINCOLN JERI L. RIDDLE Deputy Director of Aviation - Operations Director of Aviation a "e APPROVED: HAROLD GOOD, CPPO City Manager Procurement Manager i Attachment: Minute Order PROOF OF PUBLICATION This is space for County Clel Filing stamp (2015.5.C.C.P) STATE OF CALIFORNIA County of Riverside ------------------------------------------ No 3750 1 am a citizen of the United States and a resident of CITY OF PALM SPRINGS, CALIFORNIA the County aforesaid;I am over the age of eighteen UEST FOR STATEMENTS OF QUALIFICATIONS AND LETTERS OF years,and not a party to or interested in the INTEREST FOR above-entitled matter.I am the principal clerk of a SFRV DING AIRPORT THE PALM SPRINGS printer Of the,DESERT SUN PUBLISHING INTERNATIONAL AIRPORT COMPANY a newspaper of general circulation, NO fICE IS HERESY GIVEN that the City of Palm Springs, California Is seeking statements of gil printed and published in the city of Palm Springs, cations and letters of interest from qualified firms County of Riverside,and which newspaper has been for providing Airport Engineering Services to The Palm Springs International Airport. adjudged a newspaper of general circulation by the SCOPE OF SERVICE:To provide All Part.Engineer- Superior Court of the Countyof Riverside,State of ing services for Taxiway ^w° Rehibilitaun, New Lighting, Safety Area Grading and Stabi¢ation, California under the date of March 24,1988.Case plus general ngineenng services for miscellaneous Number 191236•that the notice of which the "ro'1` e DEADLINE: Statements of Qualifications and Let- annexed is a printed COPY(set it,type not smaller ters of Interest must be received in the Procure- than non pariel,has been published in each regular meat Office at the street address below pp the deadline of Thursday, February 10.20l)O,rior 5:00to and entire issue of said newspaper and not in any FAA, Local Time. It is the iespensibility of the re- supplement thereof on the followingdates,to wit: spondent to see that any submittal sent through the mail shall have sufficient time to be received by this specified dale and time.Telegraphic,telephon- January 21st is or facsimile (FAX) submittals will not be accept- ed. --------_-------------------_------------------- SUBMISSION REQUIREMENTS:Copies of the so- IicTshon document (SCQ10-00) are available at the addresses below or by telephone request.These is -------------------_-------------------___---------_-------- no charge for mailing this document to interested firms: _ All in the year STREET ADDRESS 2000 Cat r of Palm Springs an_ AWN Procurement Mager 3200 E. Tahgwtz Canyon Way I certify(or declare)under penalty of perjury that the Palm Springqs, CA 92262 foregoing is true and correct. PRUNE: (760DRES239 g g MAILING ADDRESS 21st Artyy of Palm Springs A Procurement Manager Dated at Palm Springs,California this--------------day P.0.o Box 2743 January Palm Spnngq6s, CA 92263-27a3 2000 PHONE: (70)323-8239 Ot______________________________________, Responses received which are not in conformance with the instructions outlined in the City's selicits- tion document may be rejected as non-responsive. a, ,C L,L� -- Those submitting responses do so entirely at their ---_�__=_.._-_____________ expense.There is no expressed nor implied individual nature Lon n the cats incurred r in Ese any firm or individual g for any costs enn or so mininnadditional oi nintfor-- mati responses,q p p g g matron requested by the City, or For participating in any selection interview... SELECTION PROC c S: The City of Palm Springs/Palm Spring International Airport is utillz- ing a Qualification Based Selection (QBS) process to select a professional airport engineennq firm to, provide the services covered in the S g010-00 document INSURANCE REQUIREMENTS: The successful firm must meet all insurance requirements of the City of Palm Springs/Palm Springs International Airport, and will be required to negotiate a Profes- sional Services Agreement. The City of Palm Springs reserves the right to award a Contract, or make no award, whichever is in the best interests of the City. The city also re- serves the right to negotiate the terms and condi- �ans of the Contracts sulLr:g-fam-thz-sclicrtation. Final award, if any, will be made by the Palm Springs City Council /s/Harold E Good, CPPO Procurment Manager Date: January 18, 2000 PUB January 21 2000 R CITY OF PALM SPRINGS, CALIFORNIA REQUEST FOR STATEMENTS OF QUALIFICATIONS AND LETTERS OF INTEREST (SOQ10-00) FOR PROVIDING AIRPORT ENGINEERING SERVICES FOR THE PALM SPRINGS INTERNATIONAL AIRPORT NOTICE IS HEREBY GIVEN that the City of Palm Springs, California is seeking statements of qualifications and letters of interest from qualified firms for providing Airport Engineering Services to the Palm Springs International Airport. a SCOPE OF SERVICE: To provide Airport Engineering services for Taxiway"W" Rehabilitation,New Lighting, Safety Area Grading and Stablization, plus general engineering services for miscellaneous work. DEADLINE: Statements of Qualifications and Letters of Interest must be received in the Procurement Office at the street address below prior to the deadline of Thursday, February 10, 2000, 5:00 P.M.,Local Time. It is the responsibility of the respondent to see that any submittal sent through the mail shall have sufficient time to be received by this specified date and time. Telegraphic, telephonic or facsimile (FAX) submittals will not be accepted. SUBMISSION REQUIREMENTS: Copies of the solicitation document (SOQ10-00) are available at the addresses below or by telephone request. There is no charge for mailing this document to interested firms: STREET ADDRESS MAILING ADDRESS City of Palm Springs City of Palm Springs ATTN: Procurement Manager ATTN: Procurement Manager 3200 E. Tahquitz Canyon Way P. O. Box 2743 Palm Springs, CA 92262 Palm Springs, CA 92263-2743 PHONE: (760) 323-8239 PHONE: (760) 323-8239 Responses received which are not in conformance with the instructions outlined in the City's solicitation document may be rejected as non-responsive. Those submitting responses do so entirely at their expense. There is no expressed nor implied obligation by the City to reimburse any firm or individual for any costs incurred in preparing or submitting responses,preparing or submitting additional information requested by the City; or for participating in any selection interview(s). SELECTION PROCESS: The City of Palm Spring/Palm Springs International Airport is utilizing a Qualifications Based Selection(QBS)process to select a professional airport engineering firm to provide the services covered in the SOQ10-00 document. 1 INSURANCE REQUIREMENTS• The successful firm must meet all insurance requirements of the City of Palm Springs/Palm Springs International Airport, and will be required to negotiate a Professional Services Agreement. The City of Palm Springs reserves the right to award a Contract, or make no award, whichever is in the best interests of the City. The city also reserves the right to negotiate the terms and conditions of the Contract resulting from this solicitation. Final award, if any, will be made by the Palm Springs City Council. HAROLD E. GOOD, CPPO Procurement Manager Date: January 18, 2000 Publish in the Desert Sun: January 21, 2000 lj MINUTE ORDER NO. ° APPROVING A SHORT LIST OF QUALIFIED AIRPORT ENGINEERING /CONSULTANT FIRMS, AS SCORED BY THE EVALUATION COMMITTEE, CONSOLIDATED SERVICES, HNTB, ISBILL DIVISION, RAYTHEON INFRASTRUCTURE INC., AND KIMLEY-HORN AND ASSOCIATES, INC., TO BE INVITED TO PARTICIPATE IN A FORMAL PRESENTATION TO THE EVALUATION COMMITTEE. - - - -- - - - --- - - - --- - - - I HEREBY CERTIFY that this Minute Order approving a short list of qualified Airport engineering/consultant firms, as scored by the evaluation committee, Consolidate Services, HNTB, Isbill Division, Raytheon Infrastructure Inc., and Kimley-Horn and Associates, Inc., to be invited to participate in a formal presentation to the evaluation committee, was adopted by City Council of the City of Palm Springs, California in a meeting thereof held on the 1 st day of March, 2000. PATRICIA A. SANDERS Acting City Clerk