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HomeMy WebLinkAbout2/16/2000 - STAFF REPORTS (15) MINUTE ORDER NO. IP .r OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING A CONTRACT SERVICES AMENDMENT WITH DAVID PAUL ROSEN & ASSOCIATES TO COMPLETE THE CITY'S HOUSING ELEMENT ACCORDING TO STATE LAW, AND TO DEVELOP A COMPREHENSIVE AFFORDABLE HOUSING STRATEGY; CONTRACT AMENDMENT TO BE IN AN AMOUNT NOT TO EXCEED$99,300.00. I HEREBY CERTIFY that this Minute Order approving a contract amendment with David Paul Rosen&Associates to complete the City's Housing Element according to State Law, and to develop a comprehensive affordable housing strategy in an amount not to exceed $99,300.00 was approved on February 16,2000; and,—the-City-Manages-or-his designee.is jujhLorized-to sign,any`doUiffiients'retated to the Amendment Patricia Sanders CITY CLERK /IR David Paul Rosen & Associates Market Analysis for Affordable Housing AGREEMENT #4208 A0393C M06574, 2-16-00 CONTRACT SERVICES AGREEMENT FO_ MARKET ANALYSIS OF AFFORDABLE HOUSING THIS CONTRACT SERVICES AG W-E NT (herein "Agreement"), is made and entered into this i��"' S by and between the CITY OF PALM SPRINGS, (herein "CITY") a municipal co ration and David Paul Rosen & Associates (herein "Contractor"). The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scone of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference, which services may be referred to herein as the "services" or "work" hereunder. Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry, and all materials will be of good quality, fit for the purpose intended. 1.2 Contractor's Proposal. The Scope of Services shall include the Contractor's proposal or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency having jurisdiction in effect at the time service is rendered. 1.4 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder. 1.5 Familiarity with Work. By executing this Contract, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Contractor discover any latent or 1 David Paul Rosen&Assoc. Amend#1 to Contract Srv. Agr. Affordable Hsng Strategy(ref A393C) AGREEMENT#4208 M06574,2-16-00 Related FIRST AMENDMENT TO - - — _ - CONTRACT SERVICES AGREEMENT DAVID PAUL ROSEN&ASSOCIATES THIS FIRST AMENDMENT TO CONTRACT SERVICES AGREEMENT(herein "Amendment")is made and entered into this R L4-f day 7. 1 1@@z 2000 by and between the PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY, (hetvein"Agency") a public body, corporate and politic, the CITY OF PALM SPRINGS ("herein"City")a municipal corporation,and DAVID PAUL ROSEN&ASSOCIATES(herein"Contractor"). The parties hereto agree to this First Amendment to the Contract Services Agreement,Agreement No. 393C. Said agreement was approved by the Agency on July 28, 1999 by Resolution No. 1073. The Contractor, through Agreement No.393C,provided a Market Analysis of Affordable Housing within the City of Palm Springs. As a follow-up to the Market Analysis,the parties agree to amend the following sections of the original contract: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Set-vices. In compliance with all terms and conditions of this Amendment,the Contractor shall provide those services specified in the"Amended Scope of Services"attached hereto as Exhibit"A"and incorporated herein by this reference,which services may be referred to herein as the "services"or"work"hereunder. Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry,and all i materials will be of good quality,fit for the purpose intended. 1.2 Contractor's Proposal. The Amended Scope of Set-vices shall include the Contractor's proposal or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Amendment,the terms of this Amendment shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Amendment,the Contractor shall be compensated in accordance with the"Amended Schedule of Compensation"attached hereto as Exhibit"B" and incorporated herein by this reference,but not exceeding the maximum amended contract amount of Ninety Nine Thousand Three Hundred Dollars($99,300.00)(herein"Amended Contract Sum"). The method of compensation may include: (i)a lump sum payment upon completion, (ii) payment in accordance with the percentage of completion of the services,(iii)payment for time and materials based upon the Contractor's rates as specified in the Amended Schedule of Compensation,but not exceeding the Amended Contract Sum or(iv) such other methods as may be specified in the Schedule of Compensation. 3.0 PERFORMANCE SCHEDULE 3.1 Schedule of Perfonnance. Contractor shall colmnence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s)established in the"Amended Schedule of Performance" attached hereto as Exhibit"C", if any, and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s)specified in the Amended Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty(180)days cumulatively. , 4.0 Coordination of Work 4.1 Prohibition Against Subcontracting or Assignment. The experience,knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the i . PROOF OF PUBLICATION This is space for County Clerk's Filing Stamp (2015.5.C.C.P) /r PA rf`L' nC�EfVD Cn STATE OF CALIFORNIA County of Riverside 1 am a citizen of the United States and a resident of Proof of Publication of the County aforesaid;I am over the age of eighteen vears,and not a party to or interested in the No.3824 -- --above-entitled matter.]am the principal clerk Of a NOTICE OF CITY OF PALM I SPRINGS HEARING printer of the,DESERT SUN PUBLISHING 2000-2004 CONSOI IDATED PLAN and COMPANY a newspaper of general circulation Purpose: TheFederal-01 ADparrttment PLAN I-lousing and printed and published in the city of Palm S tins urban Development (HUO) has established a to- printed r quirement that each state and local government re- County of Riverside,and which newspaper has been adjudged a newspaper of general circulation b the mbnt-f federal housing and community develop. mt=nt 7unds must prepare a coordinated strategy. y The goal of the plan is to integrate housing, eco- Supeiior Court of the County of Riverside,State of California under the date of March 24, 1988.Case name, human developpment and community d am- inopment a comprehensive fashion so than tour Number 191236; that the notice, murlhy living can be enhanced ,Of iVhlCh CAE The Cty of Palm Springs views this requirement as annexed Is a printed copy(set in type not smaller an opportunity to reassess the City's housing, eco- than non pariel,has been published in each regular pn"n `lap to�rams aria community deveopmenr uonbar, programs and ieso mum and entire issue of said newspaper and not in an Content: The City of,Palm Springs Consolidated y Plan rnregiates the application, planning and citizen supplement thereof on the following dates,{o Wit: partrcrpaacn for the Community Development Block Grant (COBC) programme The plan is comprised of February Tst the Poe is f mail,: The City will summarize federal, Strategic PP state, local and private resources associated with the shateyic plan for a five year period. COrnit Y Profile: This component includes ----- housing and population charateashps for the City and da residents and identifies housing and human All In the year 2fl00 services needs. The data presented will inform cur- rant and future planning efforts as the City contin- ues to develop a conhnuirm of housing and-,a,,c- I certifyes to meet the needs of residents. _ (or declare)under penalty of perjury that the Housing Demand and Needs Assessment-rn- fore oin eludes housing assistance need, demand for hous- ing, extent of homelessness and housing and sup- 3rd port needs for populations with special needs. Housing Market - addresses general market Dated at Palm Springs,California this------.--day conditions, housing affordability and the regional February heron market. Of-----„—_--_--_.__ Neighborhood Characteristics -presents hous- �„ —,2000 ing conditions and ,.is by neighborhood and aa- seded housing inventory. One Year Action Plan: This section will describe the housing and community development policies and programs to be undertaken by the City using, ----- Signature federal, state, local and private funds for tl,e next Year Comment: Vedic hearing will be con- ducted on Fabruaiy I ,, 200D before the CDBG CiR izeos Advisory Committee to provide Palm Springs cd¢ens, community organizations and other inter- ested parties with an opportunity to afar comment regarding the content of the proposed five-year[ Consolidated Plan and one-year Acton Plan. The he�t,,g will be field at 1 p inrn the Palm Springs City Mall Large Conference Room For further infor- mason regqarding this hearing contact Francesca Toscano Mendt, CDBG/Housing Coordinator, De- partment of Economic Development, City of Palm „pnugs, 3200 E. Tahquttz Canyon Way, Pagn Spri, a CA 760-323-3197. PATRICIA SANDERS City Clerk PUB. Februaiy_Y,,-2000 _ _ _ CITY OF PALM SPRINGS REQUEST FOR PROPOSAL (RFP) 06-00 TO PROVIDE HUD CONSOLIDATED PLAN - FY 2000-2004 (CORRECTED) NOTICE IS HEREBY GIVEN that the City of Palm Springs is soliciting proposals from interested and qualified firms to prepare/provide a HUD Consolidated Plan for FY 2000 - 2004 for the City of Palm Springs. SCOPE OF WORK: The Contractor will prepare the City of Palm Springs HUD Consolidated Plan, Fiscal Years 2000-2004. The Plan will be prepared according to the Department of Housing & Urban Development regulations at 24 CFR Part 91, et al., Consolidated Submission for Community Planning and Development Programs; Final Rule dated January 5, 1995. Contractor will also be responsible to prepare the year 2000 Action Plan as it relates to the new five-year Strategic Plan, also defined at 24 CFR Part 91 . Contractor will be responsible to incorporate into the Consolidated Plan and Action Plan any changes or amendments to the Plan regulations that HUD may implement that would effect the year 2000 submittal. RFP AVAILABILITY: The RFP document will be mailed upon request at no charge. Copies may also be obtained from the Office of Procurement at the addresses below or by telephone request at (760) 323-8239. STREET ADDRESS MAILING ADDRESS CITY OF PALM SPRINGS CITY OF PALM SPRINGS ATTN: Procurement Manager ATTN: Procurement Manager 3200 E. Tahquitz Canyon Way P. 0. Box 2743 Palm Springs, Ca 92262 Palm Springs, CA 92263-2743 PHONE: (760) 323-8239 PHONE: (760) 323-8239 Responses received which are not in conformance with the instructions outlined in the City's RFP document will be rejected as non-responsive. DEADLINE: Proposals must be received in the Procurement Office at the street address above prior to the deadline of Tuesday November 2 1999 5:00 P.M., Local Time. It is the responsibility of the Offeror to see that any proposal sent through the mail shall have sufficient time to be received by this specified date and time. Telegraphic, telephonic or facsimile (FAX) proposals will not be accepted. EVALUATION CRITERIA: All proposals received by the closing date and time will be evaluated by an Evaluation Committee who will review and judge the merit of the proposals received in accordance with all criteria and specifications contained in the RFP document. Proposals will be judged on the basis of the following criteria. A. Quality of Proposal B. Experience of the firm C. Personnel's experience i � /Q2N RESOLUTION NO. 19745 OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 1999-00 FISCAL YEAR. WHEREAS Resolution 19541, approving the budget for the fiscal year 1999-00 was adopted on June 16, 1999; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 19541, adopting the budget for the 1999-00 fiscal year is hereby amended as follows: SECTION 1. ADDITIONS FUND Activity Account Amount No. 001 4151 43200 $27,000 Title: General Fund Planning Contractual Services Purpose: To prepare the State-mandated Housing Element of the General Plan SECTION 2 . SOURCE FUND Activity Account Amount No. 001 29301 $27,000 Title: General Fund Fund Balance Adopted this 16th day of February 2000 AYES: Members Hodges, Jones, Oden, Reller-Spurgin and Mayor Kleindienst NOES: None ABSENT: None ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED AND APPROVED AS TO FORM V l� �—