HomeMy WebLinkAbout8/2/2000 - STAFF REPORTS (21) August 2, 2000
To: City Council
From: Director of Human Resources via City Manager
APPROVE PERSONAL SERVICES AGREEMENT WITH PORTER TANNER
RECOMMENDATION:
It is recommended that City Council approve a Personal Services Agreement with
Mr. Porter Tanner to conduct personnel investigations on a case-by-case basis, for
the period June 1, 2000 through June 30, 2001, in an amount not to exceed $25,000
and in a form acceptable to the City Attorney.
BACKGROUND:
Occasionally, sensitive personnel issues arise that require investigations by objective
third-parties to be able to be resolved. Such issues may involve workplace violence,
sexual or racial harassment, discrimination and hostile work environment, to name a
few. Rutan & Tucker recommended the services of Mr. Porter Tanner, a Personnel
Consultant specializing in the kinds of issues identified above.
Mr. Tanner was contracted to perform a number of assignments during the 1999-
2000 fiscal year, each of which were within staffs contract authority. However, as
the number of issues and assignments have expanded, because these employment
issues are becoming more identifiable and reported as employees become more
aware of the law, the amount of the various assignments individually and collectively
have begun to exceed staff's authority. The City Attorney has suggested that a
Contract Services Agreement with Mr. Tanner be developed and put in place to
provide staff with the ability to respond quickly to these sensitive personnel matters,
for quick resolution.
The agreement deal points will be:
1. Term: June 1, 2000 to June 30, 2001.
2. Rates: $100 per hour.
3. Assignments: Consultant to provide estimate of time to complete
requested assignment, to be reviewed and approved by City's Human
Resources Director and City Manager prior to commencement of work.
4. Reports: Consultant shall provide bi-weekly progress reports for each
case he is contracted to work, and a final report with conclusions and
recommendations.
194
August 2, 2000
Staff Report
Pagetwo
5. Contract Budget Control: Each case assigned will be applied against and
reduce the authorized contract amount available for future assignments.
6. Cancellation: Either party may cancel this Agreement, without cause,
upon 30 days notice.
SUSAN E. MILLS
Director of Human Reso es
APPROVED: E
Clty "ER
ATTACHMENTS: Minute Order
I1hl
MINUTE ORDER NO,
APPROVING A PERSONAL SERVICES
AGREEMENT WITH PORTER TANNER
FOR CONDUCT OF PERSONNEL
INVESTIGATIONS ON A CASE BY
CASE BASIS, FOR THE PERIOD JUNE
1, 2000 THROUGH JUNE 30, 2001, IN
AN AMOUNT NOT TO EXCEED
$25,000, IN A FORM ACCEPTABLE TO
CITY ATTORNEY.
I HEREBY CERTIFY that this Minute Order, approving a Personal Services
Agreement between Porter Tanner and the City of Palm Springs for the
conduct of personnel investigations, on a case by case basis, for the period
June 1, 2000 through June 30, 2001, in an amount not to exceed $25,000, in
a form acceptable to the City Attorney, was adopted by the City Council of the
City of Palm Springs, California, in a meeting thereof held on the 2°d day of
August, 2000.
PATRICIA SANDERS
City Clerk
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