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Home My WebLink About8/2/2000 - STAFF REPORTS (13) DATE: August 2, 2000 TO: City Council FROM: Grants and Government Affairs Manager and City Engineer MID-VALLEY PARKWAY PHASE-3 DESIGN AMENDMENT NO. 11 RECOMMENDATION: That City Council approve Amendment No. 11 to consultant services contract with Robert Bein, William Frost &Associates (RBF Consulting) in the amount of$24,100 for expanded engineering services(Construction Survey Staking, etc.)for the Mid-Valley Parkway(Phase 3) Construction, and revising RBF's contract to a new total of $102,200 (for Phase 3) and a new combined total of $1,096,091 for all three phases of the Mid-Valley Parkway Engineering Services Contract with RBF Consulting; City Project No. 99-13 BACKGROUND: On November 3, 1993 City Council approved a consultant services contract with RBF Consulting for traffic engineering and design consulting services for the City of Palm Springs (Minute Order 5277-Agreement No. A3298). RBF Consulting was then hired to design MVP Phase-1 (Dinah Shore Bridge and Mesquite Avenue from Gene Autry Trail to east City limits). Next RBF was hired to design MVP Phase- 2(Vella Road Traffic Signal and Airport entrance off Ramon Road).Then on February 5, 1997 City Council approved RBF Design Amendment No.4 in the amount of$53,200 to design the street widening at Gene Autry Trail and Ramon Rd. (MVP Phase-3). Design Amendment No. 8 (9/16/98-MO 6230) increased RBF's contract by$19,200 to$72,400 and Amendment No. 10 (4/5/00-MO 6594) increased the design contract by$5,700 to$78,100 for the MVP Ph.-3 design. The design work is complete and the MVP Phase 3 is moving to the construction phase and the City Engineer has requested a proposal from RBF Consulting to provide Construction Staking services for the project. Extra work is also required for the Caltrans permit process and additional survey plotting related to utility work due to the project. On June 10, 2000 RBF Consulting submitted a written proposal totaling $24,100 for the requested extra work. The additional work increases the MVP Ph.-3 contract to $102,200. This work, combined with Phase-1 and Phase-2 of the MVP Project design increases the master Purchase Order No. 606095 with RBF Consulting to $1,096,091. Sufficient Funds are available forthe RBF Consulting design contract in Measure A accounts 134-4497-50133 (Regional Measure A portion from CVAG) and 134-4498-50133 (Local Measure A match portion). No costs are required from the City General Fund as all costs are covered by the Riverside County sponsored Measure A ('Y2 cent sales tax) transportation program. 144 RBF Design Amendment No,11- MVP Ph.-3 (Page 2) ROBERT L. MOHLER DAVID J. BARAKIAN Grants and Government Affairs Manager City Engineer APPROVED -7G City Manage ' Attachments: 1. Minute Order 2. Amendment No. 11 to RBF Agreement REVIEWED BY Uff.OF FaWCE Y � � AMENDMENT#11 AGREEMENT#3298 - TRAFFIC ENGINEER CONSULTING SERVICES THIS ELEVENTH AMENDMENT TO THE MASTER AGREEMENT FOR CONTRACT SERVICES NO. 3298 (approved by City Council on November 3, 1993 - Minute Order 5277) (herein "Agreement'), is made and entered into this day of , 2000, by and between the CITY OF PALM SPRINGS, (herein "City") a Municipal Corporation,and Robert Bein, William Frost & Associates (RBF Consulting), (herein "Contractor"), and is hereby amended effective , 2000, as follows: 1.0 SECTION 2.1,ContractSum, is hereby amencledto provide an increase of TWENTY FOUR THOUSAND ONE HUNDRED DOLLARS ($24,100)forexpanded engineering services for the Mid-Valley Parkway-Phase 3(City Project No.99-13),increasing the MVP Ph.-3 Design contract to $102,200 and increasing master Purchase Order No. 606095 to new total of $1,096,091 for all three phases of the Mid-Valley Parkway design contract with RBF Consulting. 2.0 EXHIBIT "A", Scope of Services, is hereby amended by adding Construction Staking and expanded Engineering Services as detailed in Attachment"A"to this Amendment,(see RBF Proposal dated June 10, 2000). 3.0 EXHIBIT "C", Schedule of Compensation, is hereby amended by adding the following: ENGINEERING (EXTRA WORK) FOR MID-VALLEY PARKWAY (MVP PH 3) PROJECT WORK TASK FEE 1. Survey Control $1,500. 2. Saw Cut/ Limits of Construction 2,100. 3. Curb and Gutter Stakes 11,000. 4. Storm Drain Stakes 4,500. 5. Traffic Signal Stakes 1,400. 6. Design Exception Fact Sheet (Caltrans Request) 1,600. 7. As Built Curb Plan (Ref. Utilities) 1.800. Subtotal 23,900. Reimbursables 200. TOTAL FEES $24,100. 4.0 Corporate AuthorLty. The persons executing this Agreement on behalf of the parties hereto warrant that(i)such party is duly organized and existing, (ii)they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv)that entering into this Agreement does not violate any provision of any other agreement to which said party is bound. ? A3 5.0 Except as expressly provided herein, all other terms and conditions of the Agreement shall remain unchanged. IN WITNESS WHEREOF, the parties have executed and entered into this Amendment as of the date stated above. ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager APPROVED AS TO FORM: City Attorney CONTRACTOR: (Check One: individual, partnership, corporation) (NOTARIZED) By: signature Print Name and Title (NOTARIZED) By: signature Print Name and Title Mailing Address: (Corporations require two signatures; one from each of the following: A. Chairman of Board, President, any Vice President; and B. Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer). End of Signatures ATTACHMENT "A": RBF Proposal Dated June 10, 2000 (4 pages) 194 1 F 9 F CONSULTING June 10, 2000 D P 2 k�o �f E -301452 Mr. Marcus Fuller JUL 1 1 2000 Associate Civil Engineer City of Palm Springs CITY OF PALM SPRINGS 3200 Tahquitz Canyon Way ENGINEERING Palm Springs, CA 92262 Subject: Addendum for Construction Staking and Additional Engineering Services - Midvalley Parkway Airport Extension-Phase III Ramon Road and Gene Autry Trail (City Project#99-13). Dear Mr. Fuller, Per your request,RBF Consulting is submitting this addendum to provide construction staking and Additional Engineering services for the above mentioned project. RBF will perform the services necessary to successfully complete this Proj ect as outlined in Exhibit "A" entitled "Scope of Services". A summary of professional fees is outlined in Exhibit "B"- "Compensation". Thank you for the opportunity to submit this proposal. Please feel free to call me if you have any questions or concerns. Sincerely, S Robert G. Ross, P.E. Coachella Valley Office Manager H:\PDATA\301452\OFFICE\WPWIN\proposal\survprop wpd PLANNING ■ DESIGN ! CONSTRUCTION e e 1 rnaoArizona ll n• Nezas7as1 . FaxFsosaseals ATTACHMENT "A" - Highway 111, Palm Desert,CA or o a&Nevada � www R9Fcom 9 4 Offices located th rou hout Cali nz ?A Robert Bein,William Frost and Associates July 10, 2000 ProposalJN 20-301452 Pagel EXHIBIT "A" SCOPE OF SERVICES A. REF agrees to perform the following Scope of Services: TASK NO. 1 SURVEY CONTROL RBF shall provide survey control in the vicinity of the proj ect both vertically and horizontally. The control will be utilized in later tasks. TASK NO. 2 SAW CUT / LIMITS OF CONSTRUCTION STAKES RBF shall provide one set of removal stakes/paint depicting the limits of the constniction area.These stakes will be set along the limits of construction sections of the roadway. RBF shall provide one set of stakes/paint to delineate the saw cut for removals at 100 stations and at all Angle Points,BC's and EC's. All saw cut lines and removal limits for the intersecting streets will be delineated. TASK NO. 3 CURB AND GUTTER STAKES RBF shall provide one set of line and grade stakes for curb and gutter. These stakes will be located on 25 foot stations. Stakes will be set with appropriate offsets to the face of curb, as agreed upon by the contractor and RBF. All stakes will be marked to the finish top of curb grade. Cut sheets shall be supplied to the client for distribution to the contractor. RBF shall place one stake, on line only, for the centerline ofdriveways and ramps. _ TASK NO. 4 STORM DRAIN STAKES RBF shall install one set of line and grade stakes for the storm drain system on 25-foot stations and at all angle points,beginning and end of curves,junctions,manholes and inlets and outlets,marked cut to flowline of pipe. The stakes for structures shall be set on appropriate offsets agreed upon by RBF and the contractor, and shall be marked for finish grade to the openings, top of structure, and rim of manhole covers. One set of stakes for a structure shall consist of a minimum of three and a maximum of four offsets per structure. All storm drain stakes shall be set starting from the point of connection to the existing system, and no stakes shall be set until the point of connection to the existing system has been uncovered by the contractor and verified by RBF for compliance with the line and grade as shown on the storm drain Client Initial 1 Date 714 b Robert Bein,William Frost and Associates July 10, 2000 Proposal JN 20-301452 Page 2 plans. If the Client requests RBF to set stakes prior to verification of connection point, Client assumes all responsibility for any additional costs of restaking by RBF or reconstruction by the contractor due to variation between the approved plan grade and the actual"as-built"line and grade. TASK NO. 5 TRAFFIC SIGNAL STAKES RBF will provide one set of offset stakes to facilitate the installation of traffic signal poles and associated facilities in accordance with the approved construction drawings. TASK NO. 6 DESIGN EXCEPTION FACT SHEET RBF shall prepare a Fact Sheet to facilitate Caltrans' Encroachment Permit process. TASK NO. 7 AS-BUILT CURB PLAN RBF shall prepare a horizontal and vertical As-Built Design Plan, for the Street Improvements on Gene Autry Trail, to alleviate the need to relocate Souther California Edison's utility vault. OPTIONAL SERVICES AND CONDITIONS Work relating to the following items is specifically excluded fiom this Scope of Services and, if required,will be undertaken for an additional fee: • Utility Relocation Stakes • Rough Grade Stakes • Street Light Stakes Client Initial 2 Date 141 Robert Bein, William Frost and Associates July 10, 2000 ProposalJN 20-301452 Page EXHIBIT "B" COMPENSATION B. Client agrees to compensate Consultant for services described in Exhibit "B" as follows: A fee of Twenty-Three Thousand Nine Hundred Dollars ($23,900),plus reimbursable expenses at direct cost plus five percent. TASK DESCRIPTION FEE I Survey Control $1,500 2 Saw Cut/Limits of Construction Stakes $2,100 3 Curb and Gutter Stakes $11,000 4 Storni Drain Stakes $4,500 5 Traffic Signal Stakes $1,400 6 Design Exception Fact Sheet $1,600 7 As Built Curb Plan $1,800 TOTAL PROFESSIONAL FEES $23,900 Estimated Reimbursable Budget $ 200 Progress billing will be forwarded to the Client on a monthly basis. These billings will include the fees earned for the billing period plus all direct costs advanced by RBF. The Client shall make every reasonable effort to review invoices within fifteen(15)working days from the date of receipt of the invoices and notify RBF in writing of any particular item that is alleged to be incorrect. Services which are not specifically identified herein as services performedby RBF or its consultants are considered"Additional Services" for purposes of this Agreement. Client may request that RBF perform services which are Additional Services. However, RBF is not obligated to perform such Additional Services unless an amendment to this Agreement has been fully executed setting forth the scope, schedule and fee for such Additional Services. In this event RBF performs Additional Services before receipt of such executed amendment,Client acknowledges its obligation to pay for such services at RBF's standard rates,within 30 days of receipt of RBF's invoice. Client Initial 3 Date Q (� A O MINUTE ORDER NO. APPROVING AMENDMENT NO.11 WITH RBF CONSULTING IN THE AMOUNT OF $24,100 FOR EXPANDED ENGINEERING SERVICES (CONSTRUCTION STAKING, ETC.) FOR THE MID- VALLEY PARKWAY (PHASE-3) CONSTRUCTION AND REVISING RBF'S CONTRACT TO A NEW TOTAL OF $102,200 (FOR PHASE 3), AND A NEW COMBINED TOTAL OF $1,096,091 FOR ALL THREE PHASES OF THE MID-VALLEY PARKWAY ENGINEERING SERVICES CONTRACT WITH RBF CONSULTING; CITY PROJECT NO. 99-13. - - - - - - - - - - - - - I HEREBY CERTIFY that this Minute Order approving Amendment No. 11 with RBF Consulting in the amount of$24,100 for expanded Engineering Services (Construction Staking, etc.)forthe Mid-Valley Parkway (Phase-3) Construction and revising RBF's contract to a new total of $102,200 (for Phase 3), and a new combined total of $1,096,091 for all three phases of the Mid-Valley Parkway Engineering Services Contract with RBF Consulting;City Project No. 99-13. was, adopted by City Council of the City of Palm Springs California in a meeting thereof held on the 2nd day of August, 2000. PATRICIA A. SANDERS City Clerk